NJO Room Block, RFP Number CRS EG 433 (April 17, 2024)

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Agency: Judical Council of California
State: California
Level of Government: State & Local
Category:
  • 99 - Miscellaneous
  • Z - Maintenance, Repair or Alteration of Real Property
Opps ID: NBD15081329435244857
Posted Date: Apr 17, 2024
Due Date: Apr 24, 2024
Source: Members Only
NJO Room Block, RFP Number CRS EG 433
RFP Number CRS EG 433

The Judicial Council of California, seeks proposals from hotels in San Francisco for the New Judge Orientation room blocks on January 5 – 10, 2025

Questions can be directed to conferenceqanda@jud.ca.gov until end of business day Friday, April 19, 2024. Questions and answers received will be posted on Monday, April 22, 2024

Proposals must be received by END OF BUSINESS DAY Pacific Time, Wednesday, April 24, 2024

Email proposals must be delivered to:
conferencerfps@jud.ca.gov

Email Proposals: Must include the RFP # (CRS EG 433) and the name of the program (NJO room block) in the subject line of the email message.

Further information regarding this solicitation is set forth in Request for Proposals (RFP) No. CRS EG433

The Judicial Council of California, Conference and Registration Services, does not retain the services of third party or outsourced representation. All quoted rates are to be net, non-commissionable.

Attachment Preview

REQUEST FOR
PROPOSALS
JUDICIAL COUNCIL OF CALIFORNIA
REGARDING:
RFP TITLE: NEW JUDGES
ORIENTATION ROOM BLOCK (NJO)
RFP NUMBER: CRS EG 433
(Full Service)
PROPOSALS DUE:
Wednesday, April 24, 2024, NO LATER THAN End of
business. PACIFIC TIME
1.0 BACKGROUND INFORMATION
1.1 Judicial Council of California. The Judicial Council of California, chaired by the
Chief Justice of California, is the chief policy making agency of the California
judicial system. The California Constitution directs the council to improve the
administration of justice by surveying judicial business, recommending
improvements to the courts, and making recommendations annually to the
Governor and the Legislature. The council also adopts rules for court
administration, practice, and procedure, and performs other functions prescribed
by law. The Judicial Council of California is the staff agency for the council and
assists both the council and its chair in performing their duties.
1.2 One-week orientation program designed to introduce new judges,
commissioners, and referees to their judicial duties.
1.3 History of the program.
March and April 2024: Hotel Nikko
September 2023 – June 2024: Holiday Inn Golden Gateway
September 2022 – June 2023: Holiday Inn Golden Gateway
March 2023: Grand Hyatt San Francisco
January – June 2022: Grand Hyatt San Francisco
San Francisco 2019: Westin St. Francis Hotel
San Francisco 2017-2018 – Courtyard Union Square, Serrano Hotel, Tilden
Hotel
San Francisco 2016 – Courtyard Marriott, holiday Inn Civic Center,
Holiday Inn Golden Gateway
Sacramento 2016 – Holiday Inn Sacramento
2.0 DESCRIPTION OF SERVICES AND DELIVERABLES
The Judicial Council of California seeks hotels for the following program:
• Title:
New Judge Orientation Room Block
Dates:
January 5 – 10, 2025
• Description: Furnish sleeping rooms and facilities for the program.
• Location: San Francisco
• Payment:
U.S. Bank National Association Travel Payment Services
Card (TPSC)
• Judicial Council of California’s maximum sleeping room unit rate:
• $270.00 maximum
3.0 TIMELINE FOR THIS RFP
The Judicial Council of California has developed the following list of key events related
to this RFP. All dates are subject to change at the discretion of the Judicial Council of
California.
EVENT
RFP issued
Deadline for questions to
conferenceQ&A@jud.ca.gov
Questions and answers posted (estimate only)
DATE
Wednesday, April 17, 2024
Friday, April 18, 2024
Monday, April 22, 2024
Latest date and time proposal may be submitted
Evaluation of proposals (estimate only)
Notice of Intent to Award (estimate only)
Contract due to the hotel (estimate only)
Wednesday, April 24, 2024
Week of April 29, 2024
Week of May 13, 2024
Week of June 24, 2024
EVALUATION OF PROPOSALS
At the time proposals are opened, each proposal will be checked for the presence or
absence of the required proposal contents.
The Judicial Council of California will evaluate the proposals on a 100-point scale using
the criteria set forth in the table below. Award, if made, will be to the highest scored
proposal.
CRITERION
PERCENTAGE
Cost:
30%
Acceptance of Terms and Conditions
10%
Property:
50%
Concessions:
10%
4.0 RFP ATTACHMENTS
The following attachments are included as part of this RFP
ATTACHMENT
Attachment 1:
Administrative
Rules Governing
RFPs (Non-IT
Services)
Attachment
2: Judicial
Council of
California
Standard Terms
and Conditions
DESCRIPTION
These rules govern this solicitation
If selected, the person or entity submitting a proposal (the
“Proposer”) must sign a Judicial Council of California Standard
Form agreement containing these terms and conditions (the
“Terms and Conditions”).
The provisions marked with an (*) within the Terms and
Conditions are minimum contract terms and conditions
(“Minimum Terms”).
Attachment 3:
Proposer’s
Acceptance of
Terms and
Conditions
Attachment 4:
Darfur Contracting
Act Certification
Attachment 5:
Submission form for
Technical & Cost
Proposal
Attachment
6: Conflict of
Interest
Certification Form
On this form, the Proposer must indicate acceptance of the Terms
and Conditions or identify exceptions to the Terms and
Conditions.
Proposer must complete the Darfur Contracting Act Certification
and submit the completed certification with its proposal.
This form details the technical and cost requirements for the program
and must be completed and submitted in response to RFP’s technical
requirements.
Proposer must complete Conflict of Interest Certification and
submit the completed certification with its proposal
5.0 RFP ATTACHMENTS
The following attachments are included as part of this RFP
ATTACHMENT
Attachment 1:
Administrative
Rules Governing
RFPs (Non-IT
Services)
Attachment
2: Judicial
Council of
California
Standard Terms
and Conditions
Attachment 3:
Proposer’s
Acceptance of
Terms and
Conditions
DESCRIPTION
These rules govern this solicitation
If selected, the person or entity submitting a proposal (the
“Proposer”) must sign a Judicial Council of California Standard
Form agreement containing these terms and conditions (the
“Terms and Conditions”).
On this form, the Proposer must indicate acceptance of the Terms
and Conditions or identify exceptions to the Terms and
Conditions. An “exception” includes any addition, deletion, or
other modification. If exceptions are identified, the Proposer
must also submit a red-lined version of the Terms and Conditions
that clearly identifies the benefit to the Judicial Council from the
proposed exception and provides a written explanation or
rationale for each proposed exception.
Note: A material exception, as determined by the Judicial
Council in its absolute and sole discretion, to any of the
Terms and Conditions will render a proposal non-responsive.
Attachment 4:
Darfur Contracting
Act Certification
Attachment 5:
Submission form
for Technical &
Cost Proposal
Attachment
6: Conflict of
Interest
Certification Form
Proposer must complete the Darfur Contracting Act Certification
and submit the completed certification with its proposal.
This form details the technical and pricing requirements for the
program and must be completed and submitted in response to
RFP’s technical requirements.
Proposer must complete Conflict of Interest Certification and
submit the completed certification with its proposal
This is the opportunity summary page. You are currently viewing an overview of this opportunity and a preview of the attached documentation. For more information, please visit the Publication URL Web page.

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