Commercial Grade Mowers
| Agency: | City of Derby |
|---|---|
| State: | Kansas |
| Level of Government: | State & Local |
| Category: |
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| Opps ID: | NBD15232332101790800 |
| Posted Date: | Dec 15, 2023 |
| Due Date: | Jan 4, 2024 |
| Solicitation No: | 2023-038 |
| Source: | Members Only |
| Bid Number: |
2023-038
|
| Bid Title: |
Commercial Grade Mowers
|
| Category: | Motor Vehicles & Equipment |
| Status: | Open |
|
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Attachment Preview
CITY OF DERBY
REQUEST FOR BIDS
Three (3) 2023 or newer Commercial Grade Mowers
Bid Number 2023-038
Sealed bid for Three (3) 2023 model year or newer Commercial Grade
Mowers will be received by the City of Derby, Kansas 67037 until 2:00 P.M.,
Thursday, January 4, 2024 and then at said office will be publicly opened and
read aloud.
The bid must be submitted in a sealed envelope, addressed to the City Clerk of the
City of Derby, Kansas. Each sealed envelope containing a bid must be plainly
marked on the outside of the envelope as “Commercial Grade Mowers Bid” and
sent to the City Clerk, 611 N Mulberry, Derby, KS 67037.
The mowers supplied shall meet the minimum specifications attached, and must
be current standard production, new and unused. Machine may exceed the
minimum specifications. Bidder shall verify compliance with the attached
specifications by so denoting next to each item. Complete printed literature,
publications, and photo of the unit proposed must be included with each bid.
Bidders are responsible for viewing trade ins. Machine must be demonstrated
prior to bid opening in order to be considered.
Bids must be good for a period of ninety (90) days.
The City of Derby with or without cause may reject any or all bids.
Each bidder shall specify the delivery date, not to exceed ninety (90) days after
receipt of the purchase order. Delivery shall be made to the Public Works, Park
Division after all pre-delivery services have been performed.
Machine specifications may exceed those listed on this RFB and should be
included in the response with submitted bid.
Steve White
Director of Parks, Public Works
GENERAL INFORMATION
This request is for Three (3) 2023 model or newer Commercial Grade Mowers that meets the
specifications listed. It is the intent of these specifications to describe Three (3) 2023 model
year or newer Commercial Grade Mowers that are capable of accommodating the needs of the
City.
In order to permit manufacturers to follow their standard manufacturing processes, minor
deviations from the provisions of these specifications will be considered. Such deviations will
be approved only at the discretion of the City and only if such approval, in the opinion of the
City, does not adversely affect the operation, maintenance, productivity or the life of the machine
or any of its parts. All deviations, however insignificant, must be fully explained on response
sheets and shall become part of the bid. There shall be no deviations from the specifications or
the intent of the specifications, except which are listed and which are expressly approved as part
of the bid acceptance. The City reserves the absolute right in its obligation to the public, to
accept the best bid to serve the public interest.
Questions regarding this bid request must be made in writing and directed to Steve White, Parks
Director at stevewhite@derbyweb.com.
INSTRUCTIONS TO BIDDERS
Preparation of Bid. Bid shall be made on the Bid Form included in this request for Bids. Bid
information shall be entered into the appropriate space on the Bid Form. All costs of bid
preparation are the expense of the bidder. No electronic, verbal, facsimile or telephone bid will
be accepted.
Examination of Bid Documents. The Bid Documents consist of this Request for Bid, each
document listed on the table of contents of the Request for Bid, and any addenda which may be
issued. Submission of a bid shall constitute bidder’s acknowledgment upon which the City may
rely that bidder has thoroughly examined and is familiar with the Bid Documents. No claim for
additional compensation will be allowed beyond that stated in the bidder’s submitted Bid Form.
Neglect or failure of the bidder to receive or examine all or part of the Bid Document shall in no
way relieve the bidder from any obligations with respect to this bid.
Conformance to Bid Requirements. All requested attachments shall be submitted with the
completed bid form and in the designated format. Bids shall conform to the requirements of this
Request for Bid. Failure to comply with all requirements of this Request for Bid may result in
bid rejection.
Interpretation of Bid Documents and Addenda. Should a bidder discover conflicts or
ambiguity in the Bid Documents that require a decision or explanation, bidder may request an
interpretation. Such a request shall be made in writing and delivered to the buyer identified on
the cover page of this Request for Bid no later than five (5) calendar days before the deadline for
receipt of bids. Every interpretation made to bidders will be in the form of an Addendum issued
by the City. Addenda, if issued, will be sent as promptly as possible to all parties that have been
issued Bid Documents. Bidders shall acknowledge the receipt of Addenda on the Bid Form.
Submission of Bid. Bidders shall submit two originals (clearly marked ‘Original’) of the
completed Bid Form, together with any required attachments or explanatory materials, prior to
the time and date set for receiving bids as stated on the cover page of this Request for Bid and/or
any modifying Addenda thereto. Bids shall be delivered in a sealed envelope clearly marked with
the applicable bid number addressed to:
City Clerk
City of Derby
Attn: Commercial Grade Mowers Bid
611 Mulberry
Derby, Kansas 67037
Modification or Withdrawal of Bids. Bids may be modified or withdrawn prior to the bid
submission deadline. Bids modified must be retrieved by bidder, at bidder’s expense, and
resubmitted with corrected information prior to the bid submission deadline. There will be no
extensions for bid modification beyond the bid submission deadline.
No bids may be modified after the bid submission deadline.
Late Bids. Bidder shall be responsible for the timely delivery of bid. Bids received after the
deadline for receipt of bids shall not be accepted and shall be returned to the bidder unopened
unless necessary for identification purposes.
Bid to Remain Open. The bidder shall guarantee its bid for a period of ninety (90) calendar
days from the date of bid opening.
Contract Award. Contract award will be made to the lowest responsive and responsible
bidder(s). The acceptance of a bid will be evidenced by a written Purchase Order/Contract
delivered to the successful bidder. The successful bidder agrees to abide by the specifications,
requirements, terms and conditions contained in the Contract Documents.
Contract Documents. The successful bidder will be required to enter into a Purchase
Order/Contract that is acceptable to the City. Special Provisions within the contract may allow
for the addition of attachments, amendments, and special conditions that may be negotiated by
the successful bidder and the City. Contract documents will consist of this bid invitation, its
attachment(s) and addenda, if any; the successful bidder’s completed and signed Bid Form; and a
Purchase Order/Contract issued by the City. In the absence of any language to the contrary in the
executed Purchase Order/Contract, this bid invitation, its attachment(s) and addenda, if any, will
be the determining document in questions of compliance with the specifications for this bid.
Reservations. The City reserves the right to:
1. Postpone the date and time announced for receipt of bids by issuance of an Addendum at any
time prior to the deadline for receipt of bids;
2. Reject any bid that is conditional in any way or that contains erasures, items not called for,
items not in conformity with applicable law, changes, additions, alternate proposals, or any
other modifications of the Bid Form which are not in accordance with the Bid Documents;
3. Make any investigations deemed necessary to determine if a bidder is responsive and
responsible;
4. In the event that only one bid is received in response to this bid invitation, require the sole
bidder to submit cost or pricing data to assist in determining if the price is reasonable;
5. Reject any or all bids, including any bids that are found to be non-responsive or submitted by
a bidder that is not responsible;
6. Waive minor defects or irregularities in any bid, provided that the discrepancy does not affect
the bid amount or give the bidder an advantage over others;
7. Accept a bid which offers a newer product than specified if, in the opinion of the buyer
identified on the cover page of this bid invitation, it offers equal or greater functionality than
the specified product, even though it may not comply with bid specifications in every detail;
8. Award a Purchase Order to a single bidder for the entire procurement or to multiple bidders
by line item, in groups, or in phases, according to specifications.
BID REQUEST OVERVIEW
Purpose:
Bid Request Date:
Due Date:
Proposal Opening:
Three (3) 2023 model year or newer Commercial Grade Mowers
December 15, 2023
Thursday, 2:00 p.m., January 4, 2024
Thursday, 2:00 p.m., January 4, 2024
Requested Action
Send competitive bids to:
City Clerk
City of Derby
Attn: Commercial Grade Mowers Bid
611 Mulberry
Derby, Kansas 67037
Attachment: Bid Form
CITY OF DERBY
BID FORM
Three (3) 2023 or newer Commercial Grade Mowers
Bid Number 2023-038
Minimum Specifications
Mower 1: 10’ Rotary Cutter
Yes/No
Engine type:
540 rpm PTO Driven
______
Horsepower Range:
55 - 250hp
______
Mower Decks (2):
Offset
______
Cutting Width:
10’
______
Cutting capacity:
4”
______
Cutting Height:
1½” – 16”
______
Transport Width:
9’-1”
______
Overall Width:
11’-7”
______
Deck Height:
12”
______
Deck Thickness:
10 Gauge
______
Deck Skirts:
¼” Steel
______
Blade Overlap:
6”
______
Lift Hydraulics:
Included
______
Wing Hydraulics:
Included
______
Wing Transport Protection: Bolt
______
Laminated Tires:
6
______
Double Chain Guards: Included (Front & Back)
______
Cat 4 Drive Lines:
Included
______
Performance Hitch:
Included
______
Notes
______
______
______
______
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______
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