24-18 Warehouse & Landfill Filters
| Agency: | Houston County |
|---|---|
| State: | Georgia |
| Level of Government: | State & Local |
| Category: |
|
| Opps ID: | NBD15233191166244135 |
| Posted Date: | Apr 4, 2024 |
| Due Date: | Apr 25, 2024 |
| Source: | Members Only |
Position:
24-18 Warehouse & Landfill Filters
Start Date/Time:
4/4/2024 10:00 AM
End Date/Time:
4/25/2024 02:00 PM
Procedures:
Please see attached.
Attachment Preview
HOUSTON COUNTY BOARD OF COMMISSIONERS
VANESSA ZIMMERMAN
2020 KINGS CHAPEL ROAD * PERRY, GA 31069‐2828
TELEPHONE (478) 218‐4800 * FACSIMILE (478) 218‐4805
DIRECTOR OF PURCHASING
April 4, 2024
Dear Vendor:
The following information and attached documents relate to Bid #24-18: Warehouse/Shop
& Landfill Filters.
The Houston County Board of Commissioners is soliciting sealed bids for the provision of
Motor Vehicle Filters to stock the Houston County Inventory Warehouse in Perry, Georgia and
the Landfill Maintenance Shop in Kathleen, Georgia. The initial term of the base contract will
begin on July 1, 2024, and continue through June 30, 2025. This contract will also include a
renewal option as follows: Option I (07/01/25 through 06/30/26).
NAPA, WIX, BALDWIN, HASTINGS, or APPROVED EQUIVALENT BRAND FILTERS
MUST BE BID. Filters will be added and/or deleted from the contract, as necessary.
Filters will be ordered on an “as needed” basis. All bidders shall provide the equivalent
part number for filters being bid; a unit price expressed in two decimal places ($00.00).
Failure to provide all requested information in the required format could result in a bid
disqualification.
Bid Pricing: You must respond to the base bid and the option for your bid to be
considered. “Option” means a unilateral right in the contract by which, for a specified
time, Houston County may elect to extend the term of the contract. Houston County will
evaluate bids for award purposes by adding the total price for all options to the total price
for the initial base contract term. Evaluation of options will not obligate Houston County
to exercise the option. Your bid quote for each filter shall remain the same throughout
the initial contract period ending June 30, 2025. There is an option to this bid. The
winning bidder is expected to submit their new price list to the Houston County
Purchasing Department no later than May 1, 2025, to be considered for the “Option I
(07/01/25 through 06/30/26)” extension of the contract.
Delivery: Vendor will be required to make delivery to designated locations within
twenty-four (24) hours after receipt of our order(s). Vendors must pick up any surplus or
deleted filters with credit being issued to the County’s account the day filters are
returned to vendor.
Freight Charges: Delivery, freight charges and/or fuel surcharges must be included in
your bid pricing. Houston County will not pay any additional charges on the billing
invoices.
HOUSTON COUNTY BOARD OF COMMISSIONERS
VANESSA ZIMMERMAN
2020 KINGS CHAPEL ROAD * PERRY, GA 31069‐2828
TELEPHONE (478) 218‐4800 * FACSIMILE (478) 218‐4805
DIRECTOR OF PURCHASING
To receive consideration, your sealed bid will be accepted in the Purchasing Department
ONLY, located at 2020 Kings Chapel Road, Perry, Georgia until 2:00 p.m. on
Thursday, April 25, 2024.
The following documents are attached:
Filters Base Bid List
Instructions to Bidders
Bid Certification
Fill-in versions of the filter lists can be obtained by visiting our website
www.houstoncountyga.org and clicking on Business, Purchasing Department
Bid 24-18: Warehouse/Shop & Landfill Filters.
Sealed bids must include:
Filters Base Bid List
Bid Certification; and
Your Return Address & Phone Number
Mark your envelope:
“SEALED BID #24-18: Warehouse/Shop & Landfill Filters”
Deliver to the:
Houston County Purchasing Department
2020 King Chapel Road
Perry, GA 31069-2828
Before the deadline of:
Thursday, April 25, 2024, at 2:00 p.m.
Bids will be opened, evaluated, recapped, and presented to the
Houston County Board of Commissioners during their scheduled meeting on Tuesday, May 7,
2024, at 9:00 a.m. at the Houston County Courthouse in Perry, Georgia. The award will be
based on the best value to Houston County.
The Houston County Board of Commissioners reserves the right to accept none, all or
any part of your bid and waive all informalities.
If you should have any questions regarding this bid request, please feel free to contact the
undersigned at (478) 218-4800.
Thank you.
Vanessa Zimmerman
Director of Purchasing
Houston County Board of Commissioners
Attachments
INSTRUCTIONS/GENERAL SPECIFICATIONS TO BIDDERS: The following will bind bidders to the
terms and conditions herein set forth, except as specifically qualified in any special bid and contract
terms issued with any individual bid. Any questions or clarifications may be directed to Mark E.
Baker, Purchasing Agent.
1. Bid Awards will be based on the best value to Houston County. Bids should be tabulated, totaled, and
checked for accuracy. The unit price will prevail in case of errors. Quote all prices FOB Destination.
Destination to be specified at time of order. All required information should be included in your bid for
your proposal to receive full consideration. The following criteria are used in determining low responsible
bidders:
(a) Ability, capacity, and skill of bidder to perform required service;
(b) Whether bidder can perform service promptly or within specified time;
(c) The character, integrity, reputation, judgment, experience, and efficiency of bidder;
(d) The performance of previous contracts;
(e) The suitability of equipment or material for County use;
(f) The ability of bidder to provide future maintenance and parts service; and
(g) Local preference: Bids awarded to local vendors contribute to the local tax base and will, therefore,
be given special consideration when bidding against outside vendors. Bids received from vendors
within the confines of the County will be given preference if their bid is within three percent (3%) of
the low bid submitted by any out-of-County bidder. This policy does not apply to any purchases of
materials, equipment or services in excess of $150,000.00. On those cases, the Board of
Commissioners will make their decision based on the lowest and best bid as submitted.
2. Bidder Requirements: All bidders must be recognized dealers in the materials, services or equipment
specified and be qualified to advise in their application or use. A bidder at any time requested must
satisfy the Purchasing Department that they have the requisite organization, capital, plant, stock, ability
and experience to satisfactorily execute the contract in accordance with the provisions of the contract in
which they are interested.
3. Specifications: Houston County will reject any materials, supplies or equipment that do not meet
specifications, even though bidder lists the trade name or names of such materials on the bid or price
quotation form.
4. Sales Tax: Houston County Board of Commissioners is exempt from all State Sales Tax and Federal
Excise Tax.
5. Sealed Bids: shall be addressed to the Houston County Purchasing Department,
2020 Kings Chapel Road, Perry, Georgia 31069-2828. NO OTHER county offices will accept bids
unless specified on the bid. Also, ABSOLUTELY NO FAXED OR PHONED IN BIDS WILL BE
ACCEPTED OR CONSIDERED FOR AWARD.
HOUSTON COUNTY BOARD OF COMMISSIONERS
BID SPECIFICATIONS -- BID #24-18
HOUSTON COUNTY PURCHASING DEPARTMENT
WAREHOUSE & LANDFILL FILTERS
BID CERTIFICATION
I hereby certify that our bid quote meets or exceeds Houston County’s specifications.
In compliance with this bid request, bidder agrees if this bid is accepted within
thirty (30) days from opening, to furnish any or all items upon which prices are
quoted, at the price set opposite each item, and to deliver as bid. By signing below, I
also certify that I have read, understand and am able to comply with all requirements
included in this bid package.
Company Name
Telephone Number
Authorized Signature
Address
Fax Number
Printed Name
Contact Person
E-Mail Address
Date
Contact Person: Vanessa Zimmerman, Director of Purchasing
Houston County Board of Commissioners
Purchasing Department
2020 Kings Chapel Road, Perry, GA 31069-2828
Telephone: 478-218-4800
vzimmerman@houstoncountyga.org
Baldwin
Filter #
18029
18265
20022
20028
20029
20072
B0002
B0027
B0037
B0074
B0075
B0076
B0099
B0114
B0118
B0160
B0233
B0243
B0329
B1402
B1428
B1438
B5134
B7024
B7030
B7039
B7089
B7177
B7215
B7225
B7235
B7285
B7298
B7299
B7322
B7327
B7379
B7443
B7449
B7491
B7503
B7700
BA16000
BA5373
BA5374
BA5377
BA5379
BC7242
BC7326
BD0103
BD7154
Price
Baldwin
Filter #
BD7250
BD7309
BF0583
BF0592
BF0593
BF0596
BF0788
BF0825
BF0853
BF0884
BF0909
BF0912
BF935
BF0957
BF0970
BF1173
BF1226
BF1268
BF1280
BF1293-SPS
BF1345-O
BF1346
BF1359-SP
BF1370
BF1373-SP
BF1378-SPS
BF1394-SP
BF1397-SP
BF46117
BF46174 KIT*
BF46263
BF63000
BF7587
BF7629
BF7631
BF7632
BF7633
BF7634
BF7668
BF7673-D
BF7677-D
BF7679
BF7681-D
BF7693
BF7742
BF7745-D
BF7773
BF7802
BF7863
BF7922
BF7924
Price
Baldwin
Filter #
BF7940
BF7957
BF9895 KIT
BT0111
BT0216
BT0223
BT0230
BT0259
BT0287-10
BT0339
BT0427
BT0839-10
BT23555-MPG
BT8307-MPG
BT8320
BT8391
BT8409
BT8417
BT8423
BT8433
BT8439-MPG
BT8460
BT8488
BT8504
BT8880-MPG
BT8911-MPG
BT9363-MPG
BT9388
BT9402
BT9433
BT9454
BW5071
BW5073
BW5082
BW5137
BW5139
BW5178
BW5183
CA30132
CA4700
CA4999
CA5420
CA5450
CA5514
CV15008
CV15010
CV15012
H9075
P0106-HD
P7188
P7235
Price
This is the opportunity summary page. You are currently viewing an overview of this opportunity and a preview of the attached documentation.
For more information, please visit the Publication URL Web page.
TRY FOR FREE
Not a USAOPPS Member Yet?
Get unlimited access to thousands of active local, state and federal government bids and awards in All 50 States.