24-19 Vehicle Maintenance
| Agency: | Houston County |
|---|---|
| State: | Georgia |
| Level of Government: | State & Local |
| Category: |
|
| Opps ID: | NBD15233830088627099 |
| Posted Date: | Apr 5, 2024 |
| Due Date: | Apr 25, 2024 |
| Source: | Members Only |
Position:
24-19 Vehicle Maintenance
Start Date/Time:
4/5/2024 02:45 PM
End Date/Time:
4/25/2024 03:00 PM
Procedures:
Please see attached.
Attachment Preview
HOUSTON COUNTY BOARD OF COMMISSIONERS
PURCHASING DEPARTMENT
2020 KINGS CHAPEL ROAD ● PERRY, GEORGIA 31069-2828
(478) 218-4800 ● FACSIMILE (478) 218-4805
VANESSA ZIMMERMAN
DIRECTOR OF PURCHASING
April 5, 2024
Dear Vendor:
The Houston County Board of Commissioners is soliciting sealed bids for the provision of a
Vehicle Maintenance Bid for approximately 200+ Public Safety vehicles for both Houston County and Houston
Healthcare. Repairs and maintenance must be accomplished on a priority basis for these vehicles ranging in year
models from 1999 to 2024. Our basic requirements/specifications for bidders are enclosed. All bidders shall provide
a bid price expressed in two decimal places ($00.00) and a two-place percentage (00%) markup of the bidder’s
lowest (parts) cost. The initial term of the base contract will begin on July 1, 2024 and continue through June 30,
2025. This contract will also include yearly a renewal option as follows:
Option 1 = Period beginning July 1, 2025 and ending June 30, 2026.
You must respond to the Vehicle Maintenance Bid and Option 1 in order for your bid to be considered.
“Option” means a unilateral right in the contract by which, for a specified time, Houston County may elect to extend
the term of the contract. Houston County will evaluate bids for award purposes by adding the total price for the
option to the total price for the initial base contract term. Evaluation of the option will not obligate Houston County to
exercise the option.
To receive consideration, your sealed bid will
ONLY be accepted at:
Bids will be accepted UNTIL the deadline of:
Your bid package MUST be marked:
Houston County Purchasing Department
2020 Kings Chapel Road
Perry, Georgia 31069-2828
Thursday, April 25, 2024 - 3:00 p.m.
“SEALED BID #24-19: Vehicle Maintenance Bid”
Bids will be opened, evaluated, recapped, and presented to the Board of Commissioners at their meeting on
Tuesday, May 7, 2024 at 9:00 a.m. at the Houston County Courthouse in Perry, Georgia. The award will be based
on the best value for Houston County. This bid is subject to be awarded to multiple vendors.
HOUSTON COUNTY RESERVES THE RIGHT TO ACCEPT NONE, ALL OR ANY PART OF YOUR BID AND
WAIVE ALL INFORMALITIES.
If you should have any questions regarding this bid request, please contact my office.
Thank you.
VANESSA ZIMMERMAN
DIRECTOR OF PURCHASING
HOUSTON COUNTY BOARD OF COMMISSIONERS
HOUSTON COUNTY BOARD OF COMMISSIONERS
PURCHASING DEPARTMENT
2020 Kings Chapel Road ● Perry, GA 31069-2828
(478) 218-4800 ● FAX (478) 218-4805
Vanessa Zimmerman
Director of Purchasing
INSTRUCTIONS TO BIDDERS
These instructions will bind bidders to terms and conditions herein set forth, except as
specifically qualified in special bid and contract terms issued with any individual bid.
1. The following criteria are used in determining low responsible bidders:
(a) Ability, capacity, and skill of bidder to perform required service;
(b) Whether bidder can perform service promptly or within specified time;
(c) The character, integrity, reputation, judgment, experience, and efficiency of bidder;
(d) The performance of previous contracts;
(e) The suitability of equipment or material for County use;
(f) The ability of bidder to provide future maintenance and parts service; and
(g) Awards will be based on the best value to Houston County.
2. Houston County Board of Commissioners is exempt from all State Sales Tax and Federal
Excise Tax.
3. The bids should be tabulated, totaled, and checked for accuracy. The unit price will prevail
in case of errors.
4. All required information should be included in bid for your proposal to receive full
consideration.
5. Any questions or clarifications may be directed to Vanessa Zimmerman, Director of
Purchasing, at any of the above listed numbers, e-mail or address.
6. Quote all prices FOB Destination. Destination to be specified at time of order.
7. SEALED BIDS shall be addressed to the Houston County Purchasing Department,
2020 Kings Chapel Road, Perry, Georgia 31069-2828. NO OTHER county offices will
accept bids unless specified on the bid. Also, ABSOLUTELY NO FAXED OR PHONED
IN BIDS WILL BE ACCEPTED OR CONSIDERED FOR AWARD.
8. All bidders must be recognized dealers in the materials, services or equipment specified and
be qualified to advise in their application or use. A bidder at any time requested must
satisfy the Purchasing Department that they have the requisite organization, capital, plant,
stock, ability and experience to satisfactorily execute the contract in accordance with the
provisions of the contract in which they are interested.
Bid 19-22: Instructions to Bidders / Page 1 of 2 Pages
HOUSTON COUNTY BOARD OF COMMISSIONERS
PURCHASING DEPARTMENT
2020 Kings Chapel Road ● Perry, GA 31069-2828
(478) 218-4800 ● FAX (478) 218-4805
Vanessa Zimmerman
Director of Purchasing
9. Local Preference: Bids awarded to local vendors contribute to the local tax base and
will, therefore, be given special consideration when bidding against outside vendors.
Bids received from vendors within the confines of the county will be given preference if
their bid is within three percent (3%) of the low bid submitted by any out-of-county
bidder. This policy does not apply to any purchases of materials, equipment or services
in excess of $150,000.00. On those cases, the Board of Commissioners will make their
decision based on the lowest and best bid as submitted.
Bid 19-22: Instructions to Bidders / Page 2 of 2 Pages
BID CERTIFICATION – BID # 24-19
HOUSTON COUNTY BOARD OF COMMISSIONERS
VEHICLE MAINTENANCE BID
DUE THURSDAY, APRIL 25, 2024 – 3:00 P.M.
I hereby certify that our bid quote meets or exceeds the above specifications.
Company:
Telephone:
Authorized Signature:
Printed Name:
Contact Person:
Date
Vanessa Zimmerman
478-218-4800
vzimmerman@houstoncountyga.org
Houston County Board of Commissioners
Vehicle Maintenance Bid #24-19
Initial Term: 07/01/2024 through 06/30/2025
Option I: 07/01/2025 through 06/30/2026
Service Description
1.
AIR CONDITIONING MAINTENANCE: Includes A/C diagnostic, tighten belt, leak
check system.
Chevy G-3500
Chevy Tahoe
Dodge Charger
Ford Expedition
Ford Explorer
Ford F150
Ford F250
Ram 1500
Transit Van
2. BRAKE SERVICE:
(A) Brake System Inspection:
Chevy G-3500
Chevy Tahoe
Dodge Charger
Ford Expedition
Ford Explorer
Ford F150
Ford F250
Ram 1500
Transit Van
(B.1) Front Brakes: Includes turning rotors & replacing pads. (OEM)
Chevy G-3500
Chevy Tahoe
Dodge Charger
Ford Expedition
Ford Explorer
Ford F150
Ford F250
Ram 1500
Transit Van
Price:
Page 1 of 11 Pages
This is the opportunity summary page. You are currently viewing an overview of this opportunity and a preview of the attached documentation.
For more information, please visit the Publication URL Web page.
TRY FOR FREE
Not a USAOPPS Member Yet?
Get unlimited access to thousands of active local, state and federal government bids and awards in All 50 States.