Fairgrounds Storm Damage Repair Project Fairgrounds Map
| Agency: | Morgan County |
|---|---|
| State: | Colorado |
| Level of Government: | State & Local |
| Category: |
|
| Opps ID: | NBD15241950739993015 |
| Posted Date: | Jan 5, 2024 |
| Due Date: | Jan 24, 2024 |
| Solicitation No: | RFP 2024-0125-001 (opens in new window) |
| Source: | Members Only |
| Bid Number | Department | Description | Due Date |
| RFP 2024-0125-001 (opens in new window) | Building Maintenance |
Fairgrounds Storm Damage Repair Project |
Due Date:
Wednesday Jan 24, 2024 12:00 p.m. (noon) MST Opening Date: Thursday Jan 25, 2024 9:00 a.m. MST |
Attachment Preview
REQUESTS FOR PROPOSALS
RFP 2024-0125-001 Fairgrounds Storm
Damage Repair Project
The Board of County Commissioners will receive sealed proposals for the Fairgrounds Storm
Damage Repair Project, until 12:00 p.m. MST, Wednesday, January 24, 2024 at the office of the County
Commissioners, 218 West Kiowa Ave, Fort Morgan, Colorado. All responses will be publicly opened and
read aloud 9:00 a.m. MST, Thursday, January 25, 2024. Location of proposal openings will be at 218 W
Kiowa Ave, Fort Morgan, Colorado, Morgan County Commissioners Office. Vendors and/or public will
be able to view RFP opening via a Zoom meeting. (See page 15 for Zoom details.)
The RFP is on file in the office of Administrative Services Department at 218 West Kiowa Avenue,
Fort Morgan, CO and also on the Morgan County Website at www.co.morgan.co.us.
All Proposals can be submitted as follows:
Email – Proposals (10 pages or less only) may be emailed to: bccadmin@co.morgan.co.us. Emailed
proposals must include the following statement on the email: “I hereby waive my right to a sealed
proposal”. An email confirmation will be sent when the County receives the proposal within 24 hours
of normal business hours.
Hand delivery - Two (2) copies of the proposal may be hand delivered to the Office of the Board of
County Commissioners, 218 W. Kiowa Ave. Fort Morgan, CO 80701.
Mail - All proposals must be clearly marked on the envelope RFP 2024-0125-001.
Please address as follows:
Morgan County
Attn: Administrative Services Manager 218 W
Kiowa Ave
Fort Morgan, CO 80701
Administrative Services Manager Morgan
County, Colorado
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TABLE OF CONTENTS
PROPOSAL INFORMATION DOCUMENTS
Requests for Proposal
Table of Contents
General Instructions to Responders
WORK DOCUMENTS
Proposal Requirements
Project Building 1
Project Building 2
Project Building 3
Project Building
Project Building 5
Reply Form
Responder References Form
Attachment A
*Complete packet contains 18 pages of documents
Page 1
Page 2
Page 3
Page 5
Page 6
Page 7
Page 8
Page 9
Page 10
Page 11
Page 12
Page 14
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GENERAL INSTRUCTIONS TO RESPONDERS
1. A “proposal” is a responsive, conforming, unconditional, complete, legible, and properly executed offer by
a responder to provide the product/service specified in the Request for Proposal (RFP) for the compensation
specified.
2. Responses shall be clearly marked with the RFP 2024-0125-001, Company Name, contact person,
mailing address, telephone number of the responder, and contact email address.
3. It shall be the responsibility of the responder to ensure that the response is in proper form and in
the County’s possession by or before the time and date designated in the RFP. Responses will not
be accepted after the designated time and date. Any response received late will be returned to the
responder unopened, if possible.
4. If a mistake is made or discovered during or after the County’s review of responses, the County
reserves the right to determine which party made the mistake and whether the mistake is material
and, after these determinations, the County, in its sole reasonable discretion, shall decide whether
to accept or reject the proposal. No advantage shall be taken by any party of manifest clerical errors
or omissions in any proposal. Responders shall notify the County immediately of any errors or
omissions that are encountered.
5. Any item which does not meet all of the terms, conditions, or specifications of this package must
be clearly indicated on the exceptions section of the Proposal Reply Form or on a separate sheet of
paper and returned with the proposal.
6. The County shall not reimburse any responder for any cost incurred in preparing a proposal or
attending equipment demonstrations, inspections, pre-proposal conferences, or interviews.
7. Any amplification, clarification, explanation, interpretation, or correction of a response shall be
made only by written addendum, and a copy of the addendum shall be mailed or delivered to each
person receiving a RFP. The County is not responsible for any amplification, clarification,
explanation, or interpretation or correction of a proposal not contained in written addenda.
8. The County reserves the right to determine, in its sole reasonable discretion, whether any proposal
meets the needs or purposes intended and is within the approved budget. The County does not base
its award on prices alone. Also to be considered are: quality of product; past experience with the
responder or any subcontractors, consultants, products or suppliers; qualifications of the responder
and/or subcontractors or suppliers; services offered; warranties; maintenance considerations; long-
range costs; delivery; and similar conditions.
9. The final award shall be made by the Board of County Commissioners in the best interests of
Morgan County. Morgan County may grant a 5% preference to local businesses. A local
business shall be a business which maintains a physical place of business in Morgan County.
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10. The County reserves the right to conduct such investigations as it deems necessary to assist in the evaluation
of any proposal to establish the experience, responsibility, reliability, references, reputation, qualifications,
or financial ability of any responder, manufacturer or supplier. The purpose of such investigation is to satisfy
the County that the responder has the ability to supply the specified product/service and to perform the
necessary warranty and product support in accordance with the RFP in the prescribed manner and time.
11. The County reserves the right, if it deems such action to be in its best interests, to reject any and all
responses or to waive any irregularities or informalities therein. Any incomplete, false, or
misleading information provided by any responder shall be grounds for rejection of the proposal. If
proposals are rejected, the County further reserves the right to investigate and accept the next best
proposal in order of ranking, or to reject all proposals and re-solicit for additional proposals.
12. No proposal shall include federal excise taxes or state or local sales or use taxes.
13. Each proposal shall include a statement of standard warranty of the manufacturer if applicable.
14. Any response received as a result of this request is prepared at the responder’s expense and becomes
County property and is therefore a public record upon opening by the County.
15. If responder considers any of the information being submitted to be trade secrets, privileged
information, or confidential commercial, financial, geological, or geophysical data, it is responder’s
responsibility to label the information as such. Otherwise, all information submitted shall be
available as a public record for public inspection.
16. By submitting a proposal, the responder acknowledges that (a) the preparation of the proposal, and
other quotations herein contained, does not obligate the County in any way; (b) the County assumes
no obligation to enter into an agreement for the product; (c) all responsive documents are
understood; and (d) the responder has the ability to deliver the product/equipment/service as
specified herein in accordance with the RFP.
17. No proposal may be withdrawn for a period of sixty (60) days after the deadline for proposals.
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Proposal Requirements
1. This RFP must be accompanied by a Bid Security made payable to the owner in an amount of five percent
(5%) of the responders total proposed price, and in the form of a certified check, bank check, or a bid bond
issued by a surety contingent upon award before the County can accept and consider any proposal. Upon
award, such bid bonds shall be returned to the unsuccessful Responder(s). For the successful Responder, the
bid bond will be returned upon receipt of the required payment and performance bond, in the full amount of
the contract price.
2. It is the responsibility of the successful responder to obtain all the necessary permits, accesses and
permissions required to complete all projects outlined in this RFP packet. (Examples: access/permits/storing
equipment, materials and supplies, etc.)
3. Successful responder is responsible for all personnel and implementation.
4. Successful responder shall be responsible for quality control.
5. All contract work must be completed on or before October 31, 2024.
6. Buildings have scheduled events and successful responder will have to communicate regularly with Morgan
County Project Manager/Fairgrounds Manager.
7. An approved “Change Order” will be required before payment will be made in excess of the estimated Plan
Quantities.
8. It is Morgan County’s intent to complete all the projects listed in the schedules in the 2024 year, however;
due to Budget constraints Morgan County reserves the right to adjust or remove any line Item or Building
from this RFP it deems necessary to meet budget guidelines.
9. Morgan County will keep all old metal roofing materials.
10. All responders must come to mandatory walk through on January 10th, 2024 at 10:00 am at the Morgan
County Fairgrounds located at 750 Ellsworth St. Brush, CO 80723.
11. An approved “Change Order” will be required before payment will be made in excess of the estimated Plan
Quantities.
12. All proposals submitted must include Two (2) copies of the following documents: “Completed Reply Form,
All Completed Project Building documents, References Forms”, and be Accompanied by a Bid Security
made payable to owner in an amount of five percent (5%) of the responders total proposed price, and in the
form of a certified check, bank check, or a bid bond issued by a surety contingent upon award.
13. Any “Warranty” of work performed for the finished product must be outlined in the reply form.
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