Liberty Public School District - Dish Machine Replacement at Heritage Middle School
| Agency: | Liberty Public Schools |
|---|---|
| State: | Missouri |
| Level of Government: | State & Local |
| Category: |
|
| Opps ID: | NBD15317748594498625 |
| Posted Date: | Jan 25, 2024 |
| Due Date: | Feb 8, 2024 |
| Source: | Members Only |
Liberty Public School District - Dish Machine Replacement at Heritage Middle School
Proposals Due: Thursday, February 8 , 2024 , at 2:00 PM CST.
Addendum 1
Bid Document
The District reserves the right to reject any or all bids and waive any informality.
Attachment Preview
INVITATION TO BID
“ITB”
Notice is hereby given that the LIBERTY PUBLIC SCHOOL DISTRICT, LIBERTY, MISSOURI, requests
written, sealed bids on the items specified on the attached sheet(s).
DATE:
DESCRIPTION OF BID ITEMS
JANUARY 9, 2024
BID NUMBER: ITB 007-024
BID TITLE:
DISH MACHINE REPLACEMENT – HERITAGE MIDDLE SCHOOL
BIDS MUST be received on or before FEBRUARY 8, 2024 at 2:00 PM CST
BIDS MUST BE MAILED TO:
Rachel Naumann, Purchasing Agent
Liberty Public School District 53
801 Kent St
Liberty, MO 64068
816-736-5293
All questions, requests for information or clarification pertaining to this bid must be submitted in writing to Rachel
Naumann at rachel.naumann@lps53.org
The District reserves the right to accept or reject all or any part of any quote/proposal/bid, to waive technicalities,
and to accept the offer that the District considers to be the most advantageous.
All supporting bid documents such as addenda, tabulation sheets, notices of action and/or notices of award will be posted
on the website the District’s website at https://www.lps53.org/Page/1563. It is the responsibility of the bidder to monitor
the website for all information regarding this bid or any upcoming bids/proposals.
BIDDER ACKNOWLEDGEMENT
Company Name ___________________________________________________________________________________
Address_________________________________________ City _______________ State ____ Zip Code ____________
Telephone ____________________ E-mail Address ____________________ Web Address ______________________
Name (Typed or Printed) ____________________________________________________________________________
Signature of Authorized Representative: ________________________________________________________________
Date________________________
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BID IDENTIFICATION LABEL
NOTICE TO ALL RESPONDENTS
For your convenience, the label below has been provided to properly identify your proposal submittal. Place your bid
in a sealed envelope, type or print company name and address in area provided below and affix the label on the outer
surface of the envelope or package.
The Liberty Public School District 53, Support Services Center (SSC) is a controlled access building. All visitors are
required to use the phone at the front entrance to gain access. If you are hand delivering a proposal, notify the
Purchasing Department that you have a proposal to deliver via the lobby telephone. A record of all deliveries and
delivery times will be documented in the Purchasing Department.
PLEASE FILL OUT THE LABEL BELOW AND ATTACH IT TO THE OUTSIDE OF YOUR REPLY
ENVELOPE.
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BID INSTRUCTIONS
PURPOSE
The purpose of this ITB is to establish an agreement for the purchase, delivery and/or installation of a new dish
machine in the cafeteria kitchen at Heritage Middle School, Liberty, MO, as specified herein. Service to include
removal of existing dish machine for salvage.
CALENDAR OF EVENTS
Tuesday, January 9, 2024
Wednesday, January 24, 2024
Friday, January 26, 2024
Thursday, February 8, 2024
Tuesday, February 20, 2024
Wednesday, February 21, 2024
Bid Release Date
Pre-Bid Meeting at Heritage Middle School
Question Deadline – 3:00 PM CST
Submittal of Bid Deadline - 2:00 PM CST
BOE Recommendation for Award
Vendor Award Notification
PRE-BID MEETING
A pre-bid meeting will be held at Heritage Middle School on Wednesday, January 24, 2024, at 3:00 PM CST.
Heritage Middle School is located at 600 W Kansas St, Liberty, MO 64068. Please plan to meet at the main entrance
to the building and then we will walk down to the cafeteria; see map below with main entrance and parking area
circled in red. The point of contact for the meeting is Todd Fuemmeler, Maintenance Manager, who can be reached
at 816-736-5357. It is highly recommended that all perspective vendors attend the pre-bid meeting in order to fully
understand the scope of service being requested.
CLARIFICATION DEADLINE
The Vendor is presumed to completely accept the Bid requirements as stated herein. Bidders having questions
concerning ITB terminology, general or specific conditions should submit them in writing to the District Purchasing
Agent at rachel.naumann@lps53.org.
The Vendor must raise any questions regarding the Bid requirements no later than January 26, 2024, at 3:00
PM CST so that appropriate information may be researched and made available prior to the bid opening.
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By submitting a bid, the bidder warrants that he/she is fully satisfied that these specifications, as amended if
applicable, accurately describe or indicate that all conditions, site or otherwise, have been taken into account in
determining the bid price(s). There will be no increase in the contract price based upon a bidder’s misunderstanding
or lack of knowledge about the intent of the solicitation. In addition, the vendor must list and outline, in their bid
response, any exceptions to the Bid requirements. The timeliness, nature and number of the exceptions taken by the
Vendor are among the factors that the District will consider in selecting the successful Vendor.
BONDING
A Payment Bond will be required from any vendor that submits a total bid proposal in excess of $50,000. The
undersigned Bidder, if awarded a contract, agrees to furnish a Payment Bond in the amount of 100% of the total
contract value prior to execution of the formal service contract, agreement or issuance of an official district purchase
order.
SPECIAL REQUIREMENTS
One original proposal clearly marked "Original", and two (2) copies, clearly marked "Copy", must be submitted.
Please also include a digital/electronic copy on a flash drive within your proposal packet. The complete Bid
Response should be sealed in an envelope or box for delivery to the Purchasing Office of Liberty Public Schools.
"Copy" documents must be identical to Original Response submitted. The Liberty School District will not be held
responsible for pricing sheets or materials left out of "Copy" or "Original" submittals.
The District may occasionally submit more than one separately numbered proposal packet to you in a single
envelope. Please be aware that you must return separately numbered proposals to the District in separate envelopes.
Multiple options within the same proposal may, however, be submitted together.
ADDENDA
All changes, additions, and/or clarifications in connection with this Bid will be issued by the Purchasing Office in the
form of a written addendum. Signed acknowledgement of receipt of each addendum must be submitted with the Bid
(see “Bid Response Form”). Verbal responses and/or representations shall not be binding.
BID CONTENTS AND SUBMISSION
Bid submissions shall include the following information:
A. Name, address, and telephone number of Bidder(s).
B. Full price for providing the Product, Equipment and/or Service in accordance with this Bid.
C. A completed Bid Form attached to this Invitation for Bid.
D. Name, address and telephone number of not less than two (2) references for whom the Vendor has provided
similar Supplies, Equipment, and/or Services to within the last 2 years.
E. Detailed description of material and services to be provided.
Vendors must use the forms provided for the purpose of submitting quotes and must give the unit price, extend totals,
and sign the quote as required in each specific instance. If the vendor does not care to quote, we request that forms
be returned and the reason noted. Provide all specifications and descriptive literature.
EVALUATION
In evaluating any aspect of the Response, the District may consider previous dealings with the Vendor, references
from the Vendor’s customers, inspections of other Supplies, Equipment or Services provided by the Vendor, and any
other information the District obtains regarding the Vendor, or that the District deems relevant.
1. Responsive responses from Vendors will be evaluated on the basis of criteria that include the following:
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a. Overall cost to the District, whether direct or indirect.
b. Delivery and/or lead-time required for receipt of goods/services.
c. Completed required forms and ability to meet the requirements of the attached service contract.
2. The timeliness, nature and number of any exceptions taken by the Vendor to the Bid will be considered by
the District in evaluating a Response. Any one of these criteria alone, or in combination, may provide a basis
for not accepting the Vendor’s Response.
3. A responsible vendor is one who, in the opinion of the District, possesses the skill, experience, ability,
integrity, financial and other resources necessary for providing the supplies, equipment, and/or services. In
evaluating a Vendor’s responsibility, or in evaluating any other aspect of the Response, the District may
consider previous dealing with the District, references from the Vendor’s customers, inspections of other
supplies, equipment, and/or services supplied by the vendor, and may other information the District obtains
regarding the Vendor or that the District deems relevant.
SUPPLEMENTAL MATERIALS
Vendors are responsible for including all pertinent product data in the returned proposal package. Literature,
brochures, data sheets, specification information, completed forms requested as part of the proposal package and any
other facts which may affect the evaluation and subsequent contract award should be included.
Materials such as legal documents and contractual agreements, which the vendor wishes to include as a condition of
the proposal, must also be in the returned bid package. Failure to include all necessary and proper supplemental
materials may be cause to reject the entire proposal.
BID EXPIRATION
All bids shall be considered as firm for a period of sixty (60) calendar days, commencing the date and time of the bid
closing and expiring at 3:00 PM CST of the last day. Please note on the any deviations to this requirement.
DISTRICT OPTION
A. Select more than one successful Bidder based on price break(s).
B. During the term of this Bid, the District reserves the right to purchase, from the accepted Bidder, additional
products, equipment or services at the herein proposed Bid price.
C. The District does not guarantee that any minimum quantity will be purchased from the successful Bidder
during the term of this Bid.
BID OPENING
The proposal/bid contents and any modifications shall be returned in a sealed envelope addressed to the Purchasing
Department, Support Services Center, 801 Kent St, Liberty, Missouri, 64068. The Bid number and Bid Opening
date shall be shown on the face of the envelope, and must be labeled with the vendor’s name. Facsimile
telegraph Bids will not be considered. Bids may be modified if sent in a sealed envelope, marked “Revised Bid”,
and be in the possession of the Purchasing Director by the Bid opening date and time. All prospective Bidders will
utilize the attached Bid Form.
Bids will be publicly opened and read aloud on the date and time specified herein at the Support Services Center,
801 Kent St, Liberty, MO 64068.
Any bid proposal(s) delivered prior to the bid proposal due date must be delivered between the operational
hours of 8:00 AM and 3:00 PM CST, Monday through Friday. This excludes major holidays. This is to ensure
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