Lift Station Pump Replacement; ITB 006-024
| Agency: | Liberty Public Schools |
|---|---|
| State: | Missouri |
| Level of Government: | State & Local |
| Category: |
|
| Opps ID: | NBD15317810142719095 |
| Posted Date: | Nov 28, 2023 |
| Due Date: | Dec 13, 2023 |
| Source: | Members Only |
Lift Station Pump Replacement; ITB 006-024
Proposals Due: Wednesday, December 13
, 2023, at 2:00 PM CST
Bid Documents
MO Prevailing Wage Order 30
MO PW Occupational Title Rule
The District reserves the right to reject any or all bids and waive any informality.
Attachment Preview
INVITATION TO BID
“ITB”
Notice is hereby given that the LIBERTY PUBLIC SCHOOL DISTRICT, LIBERTY, MISSOURI, requests written,
sealed bids on the items specified on the attached sheet(s).
DATE:
NOVEMBER 28, 2023
BID NUMBER:
ITB 006-024
BID TITLE:
BIDS MUST:
LIFT STATION PUMP REPLACEMENT
be received on WEDNESDAY, DECEMBER 13, 2023 at 2:00 PM CST
BIDS MUST BE DELIVERED TO:
Jason Breit, Director of Purchasing
Liberty Public School District 53
Support Service Center
Purchasing Department
801 Kent St.
Liberty, MO 64068
All questions, requests for information or clarification pertaining to this bid must be submitted in writing to Jason Breit at
jason.breit@lps53.org
The District reserves the right to accept or reject all or any part of any quote/proposal/bid, to waive technicalities, and to
accept the offer that the District considers to be the most advantageous.
All supporting bid documents such as addenda, tabulation sheets, notices of action and/or notices of award will be posted
on the website the District’s website at https://www.lps53.org/Page/1563. It is the responsibility of the bidder to monitor
the website for all information regarding this bid or any upcoming bids/proposals.
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BID IDENTIFICATION LABEL
NOTICE TO ALL RESPONDENTS
For your convenience, the label below has been provided to properly identify your proposal submittal. Place your bid
in a sealed envelope, type or print company name and address in area provided below and affix the label on the outer
surface of the envelope or package.
PLEASE FILL OUT THE LABEL BELOW AND ATTACH IT TO THE OUTSIDE OF YOUR REPLY
ENVELOPE.
DO NOT OPEN - SEALED BID - DO NOT OPEN
BID #: ITB 006-024, TITLE: LIFT STATION PUMP REPLACEMENT
BID PROPOSAL DUE ON: DECEMBER 13, 2023 at 2:00 PM CST
FROM:
_____________________________________________________
_____________________________________________________
_____________________________________________________
DELIVER TO:
LIBERTY PUBLIC SCHOOL DISTRICT
PURCHASING DEPARTMENT
ATTN: JASON BREIT
801 KENT ST.
LIBERTY, MO 64068
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BID INSTRUCTIONS
PURPOSE
The purpose of this ITB is to establish an agreement between Liberty Public School District and awarded contractor
for the complete replacement of the sewage ejector pumps and associated work, as described herein, at Liberty North
High School. This is a “turn key” project and will be awarded to a single contractor to complete every aspect of this
work.
CALENDAR OF EVENTS
Tuesday, November 28, 2023
Wednesday, December 6, 2023
Friday, December 8, 2023
Wednesday, December 13, 2023
Tuesday, December 19, 2023
Wednesday, December 20, 2023
Bid Release Date
Pre-Bid Meeting – 2:30 PM CST
Question Deadline – 3:00 PM CST
Submittal of Bid Deadline - 2:00 PM CST
BOE Recommendation for Award
Vendor Award Notification
PRE-BID MEETING
A pre-bid meeting will be held at Liberty North High School on Wednesday, December 6, 2023 at 2:30 PM CST.
Liberty North High School is located at 1000 NE 104th St, Liberty, MO. 64068. The meeting will initially be held in
the front admin office at this location and then a site walk will be conducted following Q&A. See map below. The
point of contact for the meeting is Justin Presson, Project Manager, who can be reached at 816-736-5448. It is highly
recommended that all perspective vendors attend the pre-bid meeting in order to fully understand the scope of service
being requested.
Liberty North High School – 1000 NE 104th St, Liberty, MO 64068.
Pre-Bid Meeting.
Enter through Main
front doors.
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CLARIFICATION DEADLINE
The Vendor is presumed to completely accept the Bid requirements as stated herein. Bidders having questions
concerning ITB terminology, general or specific conditions should submit them in writing to the Director of Purchasing
at jason.breit@lps53.org.
The Vendor must raise any questions regarding the Bid requirements no later than December 8, 2023 at 3:00
PM CST so that appropriate information may be researched and made available prior to the bid opening.
By submitting a bid, the bidder warrants that he/she is fully satisfied that these specifications, as amended if applicable,
accurately describe or indicate that all conditions, site or otherwise, have been taken into account in determining the
bid price(s). There will be no increase in the contract price based upon a bidder’s misunderstanding or lack of
knowledge about the intent of the solicitation. In addition, the vendor must list and outline, in their bid response, any
exceptions to the Bid requirements. The timeliness, nature and number of the exceptions taken by the Vendor are
among the factors that the District will consider in selecting the successful Vendor.
BONDING
A Payment Bond will be required from any vendor that submits a total bid proposal in excess of $50,000. The
undersigned Bidder agrees to furnish a Payment Bond in the amount of 100% of the total contract value prior to
execution of the formal service contract, agreement or issuance of an official district purchase order.
A Bid Bond and/or Performance Bond is NOT required to be submitted on this project.
SPECIAL REQUIREMENTS
One original proposal clearly marked "Original", and two (2) copies, clearly marked "Copy", must be submitted.
Please also include a digital/electronic copy on a flash drive within your proposal packet. The complete Bid Response
should be sealed in an envelope or box for delivery to the Purchasing Office of Liberty Public Schools. "Copy"
documents must be identical to Original Response submitted. The Liberty School District will not be held responsible
for pricing sheets or materials left out of "Copy" or "Original" submittals.
The District may occasionally submit more than one separately numbered proposal packet to you in a single envelope.
Please be aware that you must return separately numbered proposals to the District in separate envelopes. Multiple
options within the same proposal may, however, be submitted together.
ADDENDA
All changes, additions, and/or clarifications in connection with this Bid will be issued by the Purchasing Office in the
form of a written addendum. Signed acknowledgement of receipt of each addendum must be submitted with the Bid
(see “Bid Response Form”). Verbal responses and/or representations shall not be binding.
BID CONTENTS AND SUBMISSION
Bids shall include the following information:
A. Name, address, and telephone number of Bidder(s). See page 2.
B. Full price for providing the Product, Equipment and/or Service in accordance with this Bid.
C. A completed Bid Form attached to this Invitation for Bid.
D. Name, address and telephone number of not less than two (2) references for whom the Vendor has provided similar Supplies,
Equipment, and/or Services to within the last 2 years.
E. Detailed description of material and services to be provided.
Vendors must use the forms provided for the purpose of submitting quotes and must give the unit price, extend totals,
and sign the quote as required in each specific instance. If the vendor does not care to quote, we request that forms be
returned and the reason noted. Provide all specifications and descriptive literature.
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EVALUATION
In evaluating any aspect of the Response, the District may consider previous dealings with the Vendor, references
from the Vendor’s customers, inspections of other Supplies, Equipment or Services provided by the Vendor, and any
other information the District obtains regarding the Vendor, or that the District deems relevant.
1. Responsive responses from Vendors will be evaluated on the basis of criteria that include the following:
a. Overall cost to the District, whether direct or indirect.
b. Delivery and/or lead-time required for receipt of goods/services.
c. Completed required forms and ability to meet the requirements of the attached service contract.
2. The timeliness, nature and number of any exceptions taken by the Vendor to the Bid will be considered by the
District in evaluating a Response. Any one of these criteria alone, or in combination, may provide a basis for not
accepting the Vendor’s Response.
3. A responsible vendor is one who, in the opinion of the District, possesses the skill, experience, ability, integrity,
financial and other resources necessary for providing the supplies, equipment, and/or services. In evaluating a
Vendor’s responsibility, or in evaluating any other aspect of the Response, the District may consider previous
dealing with the District, references from the Vendor’s customers, inspections of other supplies, equipment, and/or
services supplied by the vendor, and may other information the District obtains regarding the Vendor or that the
District deems relevant.
SUPPLEMENTAL MATERIALS
Vendors are responsible for including all pertinent product data in the returned proposal package. Literature,
brochures, data sheets, specification information, completed forms requested as part of the proposal package and any
other facts which may affect the evaluation and subsequent contract award should be included.
Materials such as legal documents and contractual agreements, which the vendor wishes to include as a condition of
the proposal, must also be in the returned bid package. Failure to include all necessary and proper supplemental
materials may be cause to reject the entire proposal.
TIME OF COMPLETION
Work shall begin on or about March 17, 2024. Work shall be substantially complete, excluding additional projects
added to the original scope of work, by April 1, 2024. This timeframe represents Spring Break for the Liberty Public
School District.
BID EXPIRATION
All bids shall be considered as firm for a period of sixty (60) calendar days, commencing the date and time of the bid
closing and expiring at 3:00 PM CST of the last day. Please note on the any deviations to this requirement.
DISTRICT OPTION
A.
Select more than one successful Bidder based on price break(s).
B.
During the term of this Bid, the District reserves the right to purchase, from the accepted Bidder,
additional products, equipment or services at the herein proposed Bid price.
C.
The District does not guarantee that any minimum quantity will be purchased from the successful Bidder during the
term of this Bid.
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