Design of Sewer Improvement Districts

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Agency:	City of Grand Junction
State:	Colorado
Level of Government:	State & Local
Category:	C - Architect and Engineering Services - Construction Y - Construction of Structures and Facilities
Opps ID:	NBD15349810847848341
Posted Date:	Apr 24, 2024
Due Date:	Apr 30, 2024
Source:	Members Only

RFP-5425-24-KF
Responses Due April 30, 2024, before 1:00 P.M.

Attachment Preview

Request for Proposal

RFP-5425-24-KF

Design of Sewer Improvement Districts

RESPONSES DUE:

April 30, 2024, before 1:00 p.m. (Mountain Time)

Accepting Electronic Responses Only

Submitted Through the

Rocky Mountain E-Purchasing System (RMEPS)

https://www.bidnetdirect.com/colorado/city-of-grand-junction

(Purchasing Agent does not have access or control of the Vendor side of RMEPS.

If the website or other problems arise during response submission, the Offeror MUST

contact RMEPS to resolve the issue before the response deadline 800-835-4603)

NOTE: All City solicitation openings will be held virtually,

information is in Section 1.8.

Purchasing Agent:

Kathleen Franklin

kathleenf@gjcity.org

970-244-1513

REQUEST FOR PROPOSAL

TABLE OF CONTENTS

Section

1.0 Administrative Information and Conditions for Submittal

2.0 General Contract Terms and Conditions

3.0 Insurance Requirements

4.0 Specifications/Scope of Service

5.0 Preparation and Submittal of Proposals

6.0 Evaluation Criteria and Factors

7.0 Solicitation Response Form

8.0 Appendices

Appendix 1 – Preliminary Sewer Outline

RFP-5425-24-KF

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REQUEST FOR PROPOSAL

Section 1.0: Administrative Information & Conditions for Submittal

1.1. Americans with Disability Act (ADA) Compliance Mandate: Following HB21-1110.

all documents produced and submitted in response to this solicitation must adhere to

the provisions outlined in §§24-85-101, C.R.S., and subsequent sections, as well as

the Accessibility Standards for Individuals with a Disability, as established by the

Office of Information Technology under section §24-85-103 (2.5), C.R.S. Additionally,

all documents must align with the State of Colorado's technology standards related to

accessibility, including Level A.A. conformity with the latest iteration of the Web

Content Accessibility Guidelines (WCAG) as integrated within the State of Colorado's

technology standards.

1.2. Required Review: The Offeror is responsible for thoroughly reviewing all solicitation

documentation to gain a comprehensive understanding of the scope, specifications,

project requirements, and all associated rules, regulations, laws, conditions,

instructions, and procurement policies related to the solicitation process and the

Project or Work outlined in this Request for Proposal.

1.3. Issuing Office: The Request for Proposal (RFP) is issued by the City of Grand

Junction (City). The Purchasing Agent responsible for the conduct of this procurement

is:

Kathleen Franklin

kathleenf@gjcity.org

Except for pre-bid or site visit meeting(s) all inquiries, concerns, clarifications, or

communication about this solicitation, including process, specifications, and project

scope, must be in writing to the Purchasing Agent. Other communication may result

in disqualification.

1.4. Purpose: The City is requesting proposals from qualified professional civil

engineering Firms to provide services on an ‘as-needed’ basis for the survey and/or

design of Sewer Improvement Districts. Services shall include but are not limited to

stamped survey, base map, initial design, final design, construction documents, and

engineer’s estimate. Services shall be provided under the terms and conditions of this

RFP.

1.5. The Owner: The City is the “Owner” which will act by and through its authorized

representative(s); “Owner” or “City” may be used interchangeably throughout this

Solicitation.

1.6. Compliance: All Offerors, by submitting a proposal, commit to adhere to all

conditions, requirements, and instructions in this RFP as stated or implied herein or

modified by addenda. Should the Owner omit anything necessary to the clear

understanding of the requirements, or should it appear that various instructions

conflict, the Offeror(s) shall secure instructions from the Purchasing Agent before the

submittal deadline.

RFP-5425-24-KF

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1.7. Procurement Process: The 2023 version of the City Procurement Policy applies to

this Solicitation.

1.8. Submission: See section 5.0 of this Solicitation for Preparation and Submittal Terms.

Proposals shall be formatted as directed in Section 5. Proposals that fail to follow the

format may be found non-responsive. To participate in the solicitation opening, please

utilize the following information and link:

Solicitation Opening, Design of Sewer Improvement Districts, RFP-5425-24-KF

April 30, 2024, 1:00 – 1:30 PM (America/Denver)

Please join the meeting from a computer, tablet, or smartphone.

https://meet.goto.com/975459445

Dial in using a phone.

Access Code: 975-459-445

United States: +1 (224) 501-3412

Join from a video-conferencing room or system.

Meeting ID: 975-459-445

Dial in or type: 67.217.95.2 or inroomlink.goto.com

Or dial directly: 975459445@67.217.95.2 or 67.217.95.2##975459445

Get the app now and be ready when your first meeting starts:

https://meet.goto.com/install

1.9. Public Disclosure: Under the Colorado Open Records Act (CORA), all information

within any bid or proposal is subject to public disclosure. Upon the issuance of an

award, both the solicitation file and the proposal(s) contained therein are subject to a

CORA request. In instances of Solicitation or Project cancellation, public disclosure is

contingent upon adherence to pertinent laws.

1.10. Altering Proposals: Any alterations made before the opening date and time must be

initiated by the Offeror. Proposals may not be altered or amended after the submission

deadline.

1.11. Withdraw of Proposals: A proposal must be firm and valid for award and may not be

withdrawn or canceled by the Offeror for sixty (60) days following the submittal

deadline date, and only before award.

1.12. Acceptance of Proposal Content: The Proposal selected by the Owner shall

become a part of the Contract Documents. Failure of the successful Offeror to accept

the obligations in the Contract shall result in cancellation of the award and such Offeror

shall be removed from future solicitations. When a Contract is executed by and

between the Offeror and the City, the Offeror may be referred to as the “Consultant”

or “Firm.”

1.13. Addendum: Official response to questions, interpretations, corrections, and changes

to this solicitation or extensions to the opening/receipt date will be made by the

Purchasing Agent by a written Addendum to the solicitation. The sole authority to

RFP-5425-24-KF

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authorize addenda shall be vested in the Purchasing Division. Addenda will be issued

electronically through the Rocky Mountain E-Purchasing website at

https://www.bidnetdirect.com/colorado/city-of-grand-junction. An Offeror(s) must

acknowledge receipt of all addenda in the proposals.

1.14. Exceptions and Substitutions: All proposals meeting the intent of this RFP will be

considered for award. An Offeror taking exception to the specifications does so at the

Offeror’s risk. The Owner reserves the right to accept or reject any or all substitutions

or alternatives. When offering substitutions and/or alternatives, the Offeror must state

any exception(s) in the section to which the exception(s) pertain(s).

Exception/substitution, if accepted, must meet, or exceed the stated intent and/or

specification(s). The absence of stated exception(s) indicates that the Offeror has not

taken exception(s), and if awarded a Contract, shall hold the Offeror responsible for

performing in strict accordance with the Contract Documents.

1.15. Confidential Material: All materials submitted in response to this RFP shall ultimately

become public record and shall be subject to inspection after the Contract award.

“Proprietary or Confidential Information” is defined as any information that is not

generally known to competitors and which provides a competitive advantage.

Unrestricted disclosure of proprietary information places it in the public domain. Only

submittal information identified with the words “Confidential Disclosure” and

uploaded as a separate document may establish the information as confidential or

proprietary. Any material the Offeror intends to be treated as confidential or proprietary

in nature must include a written explanation for the request. Consistent with the

Colorado Open Records Act (CORA), the request shall be reviewed and decided by

the Owner. If denied, the Offeror will have the opportunity to withdraw its proposal or

to remove the confidential or proprietary information. Neither cost nor pricing

information nor the entire proposal may be claimed as confidential or proprietary.

1.16. Response Material Ownership: All proposals become the property of the Owner

upon receipt and may only be returned to the Offeror at the Owner’s option. Selection

or rejection of the proposal shall not affect this right. The Owner shall have the right

to use all ideas or adaptations of the ideas contained in any proposal received in

response to this RFP, subject to limitations in the materials marked as “Confidential

Material.” Disqualification of a proposal does not eliminate the City’s right.

1.17. Minimal Standards for Responsible Prospective Offerors: The Offeror must

affirmatively demonstrate its responsibility. A prospective Offeror must meet the

following minimum requirements:

• Have adequate financial resources or the ability to obtain such resources as

required.

• Be able to comply with the required or proposed schedule.

• Have a satisfactory record of performance of projects of similar scope and size.

• Have a satisfactory record of integrity and ethics.

• Be otherwise qualified and eligible to receive an award and enter into a Contract

with the Owner.

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