Bid 24-57 Streams Lake Dredging (RE-BID)
| Agency: | City of Wheaton |
|---|---|
| State: | Illinois |
| Level of Government: | State & Local |
| Category: |
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| Opps ID: | NBD15369669867255106 |
| Posted Date: | Feb 22, 2024 |
| Due Date: | Mar 7, 2024 |
| Source: | Members Only |
| Bid Number: |
Bid 24-57
|
| Bid Title: |
Bid 24-57 Streams Lake Dredging (RE-BID)
|
| Category: | City of Wheaton Bids - Building & Construction Improvements |
| Status: | Open |
|
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Attachment Preview
Issue Date:
Last Date for Questions:
EXHIBIT A
NOTICE TO BIDDERS
INVITATION TO BID #24-57
STREAMS LAKE DREDGING PROJECT (RE-BID)
February 22, 2024
No later than February 29, 2024, at 11:00 am (CST)
Due Date:
No later than March 7, 2024, at 11:00 am (CST)
Bid Opening:
Prevailing Wages:
March 7, 2024, at 11:00 am (CST) at Wheaton City Hall located at
303 W. Wesley Street, Wheaton IL 60187 in the Conley Meeting
Room (lower level).
All Contracts for the Construction of Public Works are subject to the
Illinois Prevailing Wage Act (820 ILCS 130/1-12).
☒ DOES APPLY ☐DOES NOT APPLY
To be considered responsive, the following documents shall be included with your submittal:
Original Bid Bond 10%
Certificate of Insurance (as proof of insurance)
Certification Form
Cost Proposal
Listing of Subcontractors
References
W9 Form
The successful Vendor will be required to submit the following additional documents:
• Signed Agreement
• Certificate of Insurance with signed endorsements
• Performance, Payment, and Maintenance Bonds
• Vendor Information Form
Page 1 of 1
Notice to Bidders
GENERAL INSTRUCTIONS REGARDING THE SOLICITATION OF
CONSTRUCTION AND CONTRACTED SERVICES
Solicitations are open to all business firms actively engaged in providing the materials, equipment,
and services specified and inferred. Active engagement will be verified via references. These General
Instruction Regarding Solicitation for Contracted Services apply to all solicitations for contracted
services by the City of Wheaton and shall be incorporated as part of the written and signed
Agreement with the successful Bidder along with any addenda items which are issued, unless
otherwise specified.
For solicitations involving the IDOT “Standard Specifications for Road and Bridge Construction”:
Section 102 of the IDOT “Standard Specifications for Road and Bridge Construction,” (the “Standard
Specifications”), Adopted January 1, 2022, pertaining to the advertisement, bidding, award, and
contract execution shall not apply to this solicitation and contract. Where these General Instructions
Regarding the Solicitation of Contracted Services (the “Solicitation Instructions”) are inconsistent
with any provision of the IDOT Bureau of Local Roads and Streets Special Provision for Bidding
Requirements and Conditions for Contract Proposals, these Solicitation Instructions shall control.
A. DEFINITIONS:
The following words and phrases, when used in these General Instructions Regarding Solicitations
for Professional Services document shall have the meanings as specified herein.
A-1) Agreement: The written contract between the City and the Bidder covering the work or services
to be performed, which includes all other documents that are attached to the Agreement or
incorporated by reference and made a part thereof. It shall be understood that the words
“Contract” and “Agreement” and synonymous in these documents.
A-2) Proposal or Bid: The complete and properly signed bid to do the work or services for the sum
stipulated therein, submitted in accordance with the bidding or proposal documents. It shall be
understood that the words “bid”, and “proposal” are synonymous in these instructions and in
the Invitation to Bid documents.
A-3) Bidder/Proposer: The person, firm, or corporation submitting a bid or proposal.
A-4) City: The City of Wheaton, Illinois, an Illinois Municipal Corporation.
A-5) Engineer: Strand Associates, Inc. the design engineer for the project.
A-6) Offer: A signed Proposal or Bid that is timely delivered to the City.
A-7) Solicitation: The City’s request for an offer from a Bidder for the provision of work, services
and/or goods. It shall be understood that the words “solicitation” and “invitation to bid” are
synonymous in these instructions and in the Invitation to Bid documents.
B. SOLICITATION PROCESS:
The City intends to award a contract to a Bidder who has the experience and equipment to
successfully complete the project or provide the service solicited. The Bidder shall be responsible for
performing all work or services as outlined in the specifications contained within the Invitation to Bid
and shall provide and furnish all labor, materials, equipment and supplies, vehicles, and
transportation services required to perform and complete the required work or service in strict
Page 1 of 15
General Instructions Regarding the Solicitation of Construction and Contracted Services
Revised May 2020
GENERAL INSTRUCTIONS REGARDING THE SOLICITATION OF
CONSTRUCTION AND CONTRACTED SERVICES
accordance with the Invitation to Bid documents. The Proposer desiring to furnish a Proposal or Bid
for such work or services shall submit a sealed Bid in accordance with these General Instructions
Regarding Solicitations for Contracted Services and all accompanying documents.
B-1) Documents:
a) The City of Wheaton’s website is the official source for all documents related to this
T
solicitation. The City is not responsible for documents distributed by any other source. The
City will not transmit solicitation documents to prospective Bidders by way of a facsimile
machine.
b) It is the responsibility of the Bidder to seek clarification of any requirement that may not be
clear. This includes a review of all solicitation documents.
c) Questions concerning this request shall be submitted via e-mail to the attention of the
Procurement Officer by the last date for questions as reflected on the Notice to Bidders
document. A written response in the form of an addendum will be posted on the City’s
website for all Proposers to download. It is the responsibility of the Proposer to review all
addendums.
d) Any interpretation, correction or change of the solicitation documents will be made by
published Addendum on the City’s website. Interpretations, correction, and changes to the
solicitation documents made in any other manner will not be binding.
e) Bidders shall acknowledge the receipt of any addendum.
B-2) The Cone of Silence:
a) The Cone of Silence is designed to protect the integrity of the procurement process by
shielding it from undue influences.
b) During the period beginning with the issuance of the solicitation document through the
execution of the award document, Bidders are prohibited from all communications
regarding this solicitation with City staff, City consultants, City legal counsel, City agents, or
elected officials.
c) Any attempt by a Bidder to influence a member or members of the aforementioned may
be grounds to disqualify the Bidder from participation in this solicitation.
B-3) Exceptions to the Cone of Silence:
Exceptions to the Cone of Silence include:
a) Written communications directed to the Procurement Officer.
b) All communications occurring at pre-bid meetings.
c) Oral presentations during finalist interviews, negotiation proceedings, or site visits.
d) Oral presentations before publicly noticed committee meetings.
e) Contractors already on contract with the City to perform services for the City are allowed
discussions necessary for the completion of an existing contract.
f) Procurement of goods or services for emergency situations.
B-4) Investigation:
a) The Bidder shall carefully examine all forms included in the solicitation package.
Page 2 of 15
General Instructions Regarding the Solicitation of Construction and Contracted Services
Revised May 2020
GENERAL INSTRUCTIONS REGARDING THE SOLICITATION OF
CONSTRUCTION AND CONTRACTED SERVICES
b) It shall be the responsibility of the Bidder to make any and all investigations necessary to
become thoroughly informed of what is required and specified in the solicitation.
c) Bidder shall inspect in detail the site of the proposed work or services and familiarize
himself or herself with all the local conditions affecting the work or services and the detailed
requirements of delivery, installation, or construction.
i) If the site of the work is an area restricted from the general public, an opportunity will
be provided for Bidders to perform this inspection.
ii) If the site of the work is an area open to the general public, the Bidder may perform
their inspection at a time of their choosing.
d) No plea of ignorance by the Bidder of conditions that exist or that may hereafter exist,
because of failure or omission on the part of the Bidder to make the necessary examinations
and investigations, will be accepted as a basis for varying the requirements of the City or
the compensation to the Bidder.
e) The submission of a Proposal shall be considered conclusive evidence that the Proposer has
investigated and is satisfied as to all conditions to be encountered in performing the work
or service, and is fully informed as to the character, quality, quantities, and costs of the
work or services to be performed and materials to be furnished, and as to the requirements
of the solicitation.
B-5) Offers:
a) Exceptions to specifications and requirements must be clearly identified.
b) Offers including goods or equipment must include Manufacturer’s warranties, and/or
guarantees.
c) Offers including service during the warranty/guarantee period must include, in writing, any
restrictions, and/or associated costs.
d) FORMAL OFFERS must be submitted on the forms provided, completed in ink or
typewritten, with all blank spaces filled in, properly signed in ink in the proper spaces and
submitted in a sealed envelope and delivered to: City of Wheaton 303 W. Wesley St.-1st
Floor Finance Counter, Wheaton, IL 60187 prior to the bid opening date and time.
e) Bidders may attach separate sheets of paper for the purpose of explanation, exception, or
alternate proposal and to cover required unit prices. All such attachments must be no larger
than 8.5 x 11 inches.
f) No erasures are permitted. Mistakes may be crossed out and corrections typed adjacent,
initialed, and dated in ink by the person signing the offer.
g) Offers must reference the project name and date of the Bid opening. Documents should
not utilize binders, folders, or papers larger than 8.5 x 11.
h) Bids shall be identified as such on the outside of the sealed envelope by marking the
envelope “SEALED BID” and with the following information: Company name, address, item,
or service proposing, date and time of opening.
Page 3 of 15
General Instructions Regarding the Solicitation of Construction and Contracted Services
Revised May 2020
GENERAL INSTRUCTIONS REGARDING THE SOLICITATION OF
CONSTRUCTION AND CONTRACTED SERVICES
i) Delivery of an offer is acceptance of the City’s Agreement. Proposals containing terms and
conditions contrary to those specified may be considered non-responsive.
j) The City shall not accept an offer which is based upon any other offer, contract, or reference
to any other document or numbers not included in the solicitation documents.
B-6) Order of Precedence:
a) Wherever requirements are in conflict, the order of precedence shall be as follows: City
Agreement, City Specifications, City Special Terms and Conditions, City General Terms and
Conditions.
b) City requirements take precedence over Bidder’s offer.
B-7) Signatures as Offer:
a) Solicitation documents, including but not limited to completed bid certification forms, shall
be signed by an officer or employee of the Bidder having the authority to bind the company
or firm by signature. All signatures must be properly done in ink in the proper spaces.
i) Individuals or sole proprietorships shall be signed by a person with the authority to
enter into legal binding contracts. Said individual shall use his/her usual signature.
ii) Partnerships shall be signed with partnership name by one of the members of the
partnership, or an authorized representative, followed by the signature and title of the
person signing.
iii) Corporations shall be signed with the name of the corporation, followed by the
signature and title of person authorized to bind it in the matter, and shall be attested
to by the corporate secretary or other authorized officer of the corporation.
b) The timely delivery of a signed bid is an offer to contract with the City based on the terms,
conditions and specifications contained in the City’s Invitation to Bid.
c) If the offer is accepted, the Bidder shall be responsible for all errors in the offer resulting
from the Bidder’s failure to comply with these instructions and the City shall not be
responsible for any charge for extra work or change in anticipated profits resulting from
such failure or neglect.
d) An accepted offer shall become part of the Agreement entered into between the City and
Bidder.
B-8) Modification/Withdrawal of Offers:
a) A Bidder may correct, modify, or withdraw its offer by making a request in writing to the
City Procurement Officer prior to the time and date of bid opening.
b) All corrections and modifications must be delivered to the City Procurement Department in
a sealed envelope with a notation on the envelope indicating that it contains a modification
or correction to the original offer submitted, and identifying the bid by name, number, and
opening date.
c) Offers may not be withdrawn after the due date without the approval of the Procurement
Officer.
Page 4 of 15
General Instructions Regarding the Solicitation of Construction and Contracted Services
Revised May 2020
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