ITB # 23-83-312846 2024 Track Material
| Agency: | Alaska Railroad |
|---|---|
| State: | Alaska |
| Level of Government: | State & Local |
| Category: |
|
| Opps ID: | NBD15386630978286033 |
| Posted Date: | Jan 17, 2024 |
| Due Date: | Jan 25, 2024 |
| Source: | Members Only |
ITB # 23-83-312846 2024 Track Material
ITB # 23-83-312846 2024 Track Material
- Posting Date: 01-04-2024
- Closing Date: 01-25-2024
- Addendum 1
- Addendum 2
ATTACHMENTS:
Attachment Preview
January 4th, 2024
ALASKA RAILROAD CORPORATION
327 W. Ship Creek Ave.
Anchorage, AK 99501
Phone 907-885-1747
SayS@akrr.com
INVITATION TO BID (ITB) NUMBER: 23-83-312846
COVER SHEET
The Alaska Railroad Corporation (“ARRC”) is soliciting bids from interested parties for the purchase of:
2024 TRACK MATERIAL
Response Requested: This form must be completed and returned to insure receipt of future addenda or
additional information. Please immediately email this page to: SayS@akrr.com
Firms that have not returned this cover sheet will not be informed of addendums and will only be alerted to
addendums by checking with the ARRC procurement officer or by checking ARRC’s Solicitations webpage
located at: https://www.alaskarailroad.com/corporate/procurement/solicitations. You can manually find this
webpage by hovering over CORPORATE on the ARRC’s home page, then PROCUREMENT, then selecting
SOLICITATIONS on the drop down menu. Bidders must acknowledge the receipt of all issued addendums in
their proposal/bid submittal.
All addenda will be forwarded to the contact name and number listed below.
Company Name: ____________________________________________________
Mailing Address: ____________________________________________________
City, State, Zip: ____________________________________________________
Contact Name: ____________________________________________________
Phone Number: _______________________ Fax: ________________________
Email Address: ____________________________________________________
The Alaska Railroad Corporation web site: www.alaskarailroad.com
Page 1 of 51
ALASKA RAILROAD CORPORATION
327 W. Ship Creek Ave.
Anchorage, AK 99501
Phone 907-885-1747
SayS@akrr.com
THIS IS NOT AN ORDER
DATE ITB ISSUED: January 4th, 2024
INVITATION TO BID (ITB) NUMBER: 23-83-312846
The Alaska Railroad Corporation (“ARRC”) is soliciting bids from interested parties for the purchase of:
2024 TRACK MATERIAL
SEALED BIDS WILL BE RECEIVED AT:
Alaska Railroad Corporation
Attn: Sazil Say
327 West Ship Creek,
Anchorage, Alaska 99501
BIDS WILL BE RECEIVED UNTIL 2:00 PM LOCAL TIME, THURSDAY JANUARY 25th, 2024,
AT THAT TIME BIDS WILL BE PUBLICLY OPENED.
Interested parties are invited to submit a bid form contained herein which must be hand delivered or
mailed to the above address. Bids received via email or facsimile transmission will be considered non-
responsive. Bids must be complete and in U.S. dollars. See instructions and conditions enclosed herein.
IMPORTANT: Work associated with this ITB is funded in part by funds from the Federal Transit Administration
(FTA) an operating administration of the United States Department of Transportation and ARRC. This
solicitation package contains some provisions that are designated as applicable to FTA and ARRC
funded projects.
ARRC may award a contract resulting from this solicitation to the low responsive offeror whose offer conforming
to this solicitation will be the most advantageous to the ARRC. ARRC reserves the right to reject any and all
bids, or any part thereof, negotiate changes in bids, accept any bids or any part thereof, waive minor informalities
or defects in any bids, and not to award the proposed contract if it is in the best interest of the ARRC.
ARRC shall not be held responsible for bidder’s lack of understanding of what is required by this bid. Should a
bidder not understand any aspect of this bid, or require further explanation, or clarification regarding the intent
or requirements of this bid, it shall be the responsibility of the bidder to seek guidance from the ARRC.
ARRC reserves the right to reject any and all bids, or any part thereof, negotiate changes in bids, accept any
bids or any part thereof, waive minor informalities or defects in any bids, and not to award the proposed contract
if it is in the best interest of the ARRC.
This solicitation is not to be construed as a commitment of any kind nor does it commit the ARRC to pay for any
costs incurred in the submission of an offer or for any other incurred cost prior to the execution of a formal
contract.
Aggrieved Bidder/Offeror: An aggrieved bidder/offeror may protest an ARRC procurement action by filing a
written protest with the procurement officer in accordance with the procedures and time limits specified in ARRC
Procurement Rules 1800.1-1800.11.
BIDDER/VENDOR TERMS AND CONDITIONS: PROSPECTIVE BIDDERS ARE CAUTIONED TO PAY
PARTICULAR ATTENTION TO THIS CLAUSE. Bidder/contractor imposed terms and conditions which conflict
Page 2 of 51
with this Invitation to Bid terms and conditions are considered counter offers and, as such, will cause the Alaska
Railroad Corporation to consider the bid non-responsive.
If a bidder attaches additional terms and conditions as part of the bid, such attachments must be accompanied
by a disclaimer stating that in the event of conflict between the terms and conditions of this Invitation to Bid and
the terms and conditions of the bidder/contractor, the terms and conditions of the Invitation to Bid will prevail.
ARRC Disadvantaged Business Enterprise (DBE) Program: ARRC is an equal opportunity corporation that
encourages the participation of DBEs as prime contractors and subcontractors on its contracts funded in whole
or in part by agencies within the U.S. Department of Transportation (USDOT), including the Federal Transit
Administration (FTA), the Federal Railroad Administration (FRA), and the Federal Highway Administration
(FHWA). ARRC has a race-neutral DBE Program and does not set DBE goals on individual solicitations.
Nonetheless, ARRC aspires to achieve an overall DBE participation of 4.0% in federal fiscal years 2022-2024
on USDOT-funded contracts. If this contract is funded in whole or in part by funds from the USDOT, it is
imperative that you consult the Federal Terms and Conditions portion of this solicitation.
Green Star recognizes organizations that demonstrate an ongoing commitment to reducing waste, preventing
pollution, and conserving energy. The railroad has repeatedly recertified the Green Star Award and
earned an additional Green Star Air Quality Award in 2007. In 2011, Green Star Inc. presented the
Alaska Railroad with its premier new "Super Nova Award" recognizing a higher level of leadership
and commitment to doing business in an environmentally responsible manner. ARRC continues to
pursue programs and initiatives that promote environmental stewardship.
Return your bid in a sealed envelope, the envelope used in submitting your offer shall be plainly marked
with the following information:
1. Offeror’s name
2. ITB # 23-83-312846
3. Date and time scheduled for Receipt of Offers
4. Sealed offer: 2024 Track Material
Please direct all responses and/or questions concerning this solicitation directly to:
Sazil Say
Procurement Administrator
says@akrr.com
907.265.8747 office
907.885.1747 mobile
physical: 327 W. Ship Creek Ave, Anchorage, AK 99501
Page 3 of 51
SECTION A
SECTION B
SECTION C
SECTION D
SECTION E
SECTION F
SECTION G
SECTION H
TABLE OF CONTENTS
Minimum Qualifications
Specific Terms and Conditions
Specifications
Cost Schedule
Supply Bid Form
Contractor Responsibility Questionnaire
General Terms and Conditions - Supply
Federal Terms and Conditions
REQUIRED DOCUMENTS
REQUIRED FOR BID
Bids will not be considered if the following documents are not completely filled out and
submitted at the time of bidding:
1. Cost Schedule
2. Supply Bid Form
3. Bidder’s Questionnaire
4. Federal Certifications:
# 22. FTA Buy America Certificate
# 23. FRA Buy America Certificate
# 25. Certification Regarding Use of Contract Funds for Lobbying
Page 4 of 51
SECTION A
MINIMUM QUALIFICATIONS
The items to be purchased through this bid are critical to the operation of the ARRC any vendor who responds
to this bid must meet the following minimum qualifications in order to be considered responsive:
1. Be the original manufacturer, be the distributor / dealer authorized by the manufacturer that routinely maintains
an inventory of the requested product as part of its normal business and is authorized by the original
manufacturer to serve this area (the State of Alaska). Be listed as a supplier of the requested items in the
Supplier Quality System Register maintained by the National Association of Purchasing Management - Rail
Industry Group or other nationally published railroad periodical, or have at least five years of experience in the
manufacture of the requested items.
2. Have the authority and capacity to provide full support for all product warranties, including technical “trouble
shooting” support.
3. Be able to provide audited financial statements demonstrating the financial ability to meet the requirements
of any order that may result from this solicitation.
The ARRC may conduct an inspection of the supplier’s facility to include its offices and inventory of the items
being solicited prior to contract award. All bids submitted in response to this invitation to bid must be signed by
an individual with the legal authority to submit the offer on behalf of the company. Bids received from
manufacturers/suppliers that do not meet these qualifications will not be considered
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This is the opportunity summary page. You are currently viewing an overview of this opportunity and a preview of the attached documentation.
For more information, please visit the Publication URL Web page.
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