Health/Medical Supplies
| Agency: | Springfield Public Schools |
|---|---|
| State: | Missouri |
| Level of Government: | State & Local |
| Category: |
|
| Opps ID: | NBD15411222842582989 |
| Posted Date: | Apr 15, 2024 |
| Due Date: | Apr 29, 2024 |
| Solicitation No: | 24-0085 |
| Source: | Members Only |
Bid Information
|
Contact Information
|
Attachment Preview
24-0085
Health/Medical Supplies
Issue Date: 4/15/2024
Questions Deadline: 4/24/2024 02:00 PM (CT)
Response Deadline: 4/29/2024 02:00 PM (CT)
Purchasing
Contact Information
Contact: Mrs. Kasey M. Roberts Purchasing Specialist
Address: Purchasing and Distribution
General Services Center
1458 E. Chestnut Expressway
Springfield, MO 65802
Phone: (417) 523-0055
Email: kmroberts@spsmail.org
Page 1 of 39 pages
Deadline: 4/29/2024 02:00 PM (CT)
24-0085
Event Information
Number:
24-0085
Title:
Health/Medical Supplies
Type:
Invitation for Bid
Issue Date:
4/15/2024
Question Deadline: 4/24/2024 02:00 PM (CT)
Response Deadline: 4/29/2024 02:00 PM (CT)
Notes:
The School District of Springfield R-12 (hereinafter referred to as “District”) seeks
competitive responses to our Invitation For Bid. Bidders must respond online utilizing
the e-bid system. (Emailed/faxed copies will not be accepted.)
UNLESS OTHERWISE DIRECTED ANY QUESTIONS REGARDING
SOLICITATION MUST BE DIRECTED TO THE BUYER OF RECORD THROUGH
THE E-BIDDING SYSTEM FOR THIS SOLICITATION. CONTACTING DISTRICT
STAFF OTHER THAN THE BUYER OF RECORD VIOLATES POLICY AND IS
STRICTLY PROHIBITED.
No late responses will be accepted. All correspondence that takes place through the
e-bidding system will be incorporated as part of the resulting agreement including
but not limited to Questions and Answers, Responses to Questions, and any
associated addenda.
Ship To Information
Address: Distribution Center
General Services Center
1458 E. Chestnut Expressway
Springfield, MO 65802
Billing Information
Address: Business Services
Kraft Administrative Center
1359 East St. Louis Street
Springfield, MO 65802
Bid Attachments
General Contract Requirements IFB WITH RENEWAL OPTIONS FOR GOODS-
INVENTORY ITEMS.pdf
View Online
General Contract Requirements IFB WITH RENEWAL OPTIONS FOR GOODS-INVENTORY ITEMS
PO Terms and Conditions 1.02.2020.pdf
View Online
Purchase Order Terms and Conditions
Substitute_W9 Plus.pdf
View Online
Substitute W-9 Plus Form: The District's Business Services Department will not accept a standard W-9 form. Please
complete the form as provided and upload here. Exceptions and/or deviations must be noted in the attribute section of
this solicitation. In the event these instructions are not followed any exceptions and/or deviations are submitted here
they will not be considered or accepted even if your firm is issued an award. Please note taking exceptions and/or
deviations may deem your response as non-responsive.
Page 2 of 39 pages
Deadline: 4/29/2024 02:00 PM (CT)
24-0085
Requested Attachments
Substitute W9+ Plus
(Attachment required)
Substitute W-9 Plus Form: The District's Business Services Department will not accept a standard W-9 form. Please
complete the form as provided and upload it in the Response Attachments Tab. Exceptions and/or deviations must be
noted in the Attributes section of this solicitation. In the event these instructions are not followed any exceptions
and/or deviations are submitted they will not be considered or accepted even if your firm is issued an award. Please
note taking exceptions and/or deviations may deem your response as non-responsive.
Bid Attributes
1 INTRODUCTION
This document constitutes an invitation for sealed bids from prospective bidders for the purchase of items specified
herein in accordance with the requirements and provisions stated herein. The information included in the
specifications are examples of products/services that may be procured throughout the year, not to be interpreted as
all-inclusive or as a guarantee. Additional products/services other than those specified may be requested on an as
needed basis.
2 ABOUT THE DISTRICT
The District provides education for over 24,000 students in K-12 and is the largest district in Missouri. Its
boundaries cover over 138 square miles and encompass the City of Springfield, Missouri and parts of the City of
Battlefield and Greene County.
The District’s facilities currently include the following: 29 elementary schools (K-5), 2 elementary schools (K-4), 6
middle schools (6-8), 1 intermediate school (5-6), 4 combination schools (K-8), 5 high schools (9-12), and 6 early
childhood centers. In addition to these school buildings, the District has a center for gifted education and a center
for alternative education. The District owns and maintains six support facilities providing administrative, operational,
and educational services.
3 ATTRIBUTES
There are attributes associated with this solicitation. Some are notes to be incorporated into the contract document
and require no response others do require a response, be sure to carefully review each attribute/requirement.
4 COMMUNICATIONS
Contact between vendors and The School District of Springfield R-12 (District) personnel during the solicitation
process or evaluation process is prohibited. Any attempt by vendors during the solicitation process or evaluation
process to contact District personnel may result in disqualification. All communication shall go through the
Purchasing Department via the e-bidding system during this competitive process. All questions received and the
corresponding answers will be distributed to all bidders. No verbal responses will be provided. The deadline for
questions about this solicitation is stated in the Bid Activities and the District may not respond to questions after this
time and date. NO ORAL STATEMENT OF ANY PERSON(S) SHALL MODIFY OR OTHERWISE CHANGE, OR
IMPACT THE TERMS, CONDITIONS, OR SPECIFICATIONS STATED IN THE RESULTING CONTRACT. All
questions must be submitted through the e-bidding system.
5 TERMS AND CONDITIONS
By submitting a response, the vendor hereby agrees the District's terms and conditions supersede any added terms
and conditions.
I agree
(Required: Check if applicable)
Page 3 of 39 pages
Deadline: 4/29/2024 02:00 PM (CT)
24-0085
6 CONTRACT PERIOD TWO YEAR RENEWAL
Contract Period:
The contract period shall commence on the date of award for a period of one year with an option to renew for two
(2) additional one-year periods. Prices and discounts shall remain firm for this period and shall include all freight
and handling charges.
7 CONTRACT RENEWAL TWO YEARS
The District shall have the sole option to renew the contract in one 1-year increments, or a portion thereof, for a
maximum total of two additional years. The bidder must respond to the following line items regarding renewal
pricing. The bidder can indicate a renewal price increase or decrease by percentage, applicable to all line
items. If including a percentage for increase or decrease the bidder must include a firm percentage
of increase or decrease and not a range. The bidder must not bid both an increase and decrease for the
same renewal period. The bidder must clearly indicate if the percentage is an increase or a decrease. In the
event a percentage is not quoted (i.e. left blank, page not returned, etc.), the District will assume there is no
increase or decrease. Unless otherwise stated as acceptable a response of not applicable (or N/A), to be
determined (TBD) or renewals based on the Consumer Price Index (CPI) may render your entire response as
non-responsive.
All Increases and decreases will be calculated against the original contract price, not against the
previous year’s price. The percentage indicated shall be used in the cost evaluation to determine
the potential maximum financial liability to the District.
8 CONTRACT REQUIREMENTS
I have reviewed and commit to comply with the District's Contract Requirements (attached).
I agree.
(Required: Check if applicable)
9 DEVIATIONS AND EXCEPTIONS
If your company intends to deviate from the specifications, terms or conditions listed herein, all such deviations and
exceptions must be listed here, with complete and detailed conditions and information included. The District will
consider any deviations or exceptions in its award decisions. The District reserves the right to accept or reject any
proposals based upon any deviations indicated below. If none, please enter N/A (Not Applicable).
(Required: Maximum 4000 characters allowed)
Page 4 of 39 pages
Deadline: 4/29/2024 02:00 PM (CT)
24-0085
1 NON-COLLUSION
0 By submitting a response the bidder certifies under penalty of perjury that they are duly authorized to execute this
contract, that this company, corporation, firm, partnership, or individual has not prepared this bid in collusion with
any other bidder, and that the contents of this solicitation as to prices, terms or conditions of said bid have not been
communicated by the undersigned nor by any employee or agent to any other person engaged in this type of
business prior to the official opening of this bid.
Failure to certify will render bid non-responsive and will not be considered for award.
I agree
(Required: Check if applicable)
1 NON-EXCLUSIVE AGREEMENT
1 NON-EXCLUSIVE AGREEMENT: The agreement resulting from this IFB shall be a non-exclusive contract, and the
District reserves the right to purchase same or like items from other sources the District deems necessary and
appropriate.
1 ATTACHMENTS
2 We have reviewed all solicitation attachments. Failure to upload required form(s) or adding additional forms
(ie. terms and conditions, W9 instead of Substitute W9 Plus, bidders quote form, etc.) may deem your
offer non-responsive.
I agree
(Required: Check if applicable)
1 SAFETY DATA SHEETS (SDS)
3 The Contractor shall fully comply with all federal, state, and local regulations regarding product labeling, packaging,
and safety including providing Safety Data Sheets with each shipment hereunder.
1 MINIMUM ORDER AMOUNT
4 If you have a minimum order amount requirement, please state the specifics. If none, please enter N/A (not
applicable). Note: minimum order amounts may be considered in the award.
(Required: Maximum 1000 characters allowed)
1 PLEASE PROVIDE YOUR COMPANY WEBSITE.
5
(Required: Enter URL)
1 IF YOUR PRODUCTS/SERVICES/CATALOG ARE AVAILABLE ONLINE, PLEASE PROVIDE THAT WEB
6 ADDRESS AS WELL.
(Optional: Enter URL)
1 PROVIDE A VALID MONITORED EMAIL ADDRESS FOR ORDERS TO BE SENT TO.
7
(Required: Email address)
Page 5 of 39 pages
Deadline: 4/29/2024 02:00 PM (CT)
24-0085
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