Back to School Bash Supplies 2024
| Agency: | Springfield Public Schools |
|---|---|
| State: | Missouri |
| Level of Government: | State & Local |
| Category: |
|
| Opps ID: | NBD15411268598149379 |
| Posted Date: | Mar 8, 2024 |
| Due Date: | Mar 18, 2024 |
| Solicitation No: | 24-0077 |
| Source: | Members Only |
Bid Information
|
Contact Information
|
Attachment Preview
24-0077
Back to School Bash Supplies 2024
Issue Date: 3/8/2024
Questions Deadline: 3/12/2024 12:00 AM (CT)
Response Deadline: 3/18/2024 12:00 AM (CT)
Purchasing
Contact Information
Contact: Michelle Bentley, NIGP-CPP, CPPB Coordinator -1
Address: Purchasing and Distribution
General Services Center
1458 E. Chestnut Expressway
Springfield, MO 65802
Phone: (417) 523-0071
Fax:
xmbentley
Email: mbentley@spsmail.org
Page 1 of 11 pages
Deadline: 3/18/2024 12:00 AM (CT)
24-0077
Event Information
Number:
24-0077
Title:
Back to School Bash Supplies 2024
Type:
Quote (informal)
Issue Date:
3/8/2024
Question Deadline: 3/12/2024 12:00 AM (CT)
Response Deadline: 3/18/2024 12:00 AM (CT)
Notes:
The School District of Springfield R-12 (hereinafter referred to as “District”) seeks
competitive responses to our Request for Quote.
Bidders must respond online utilizing the e-bid system. (Emailed/faxed copies will
not be accepted.)
UNLESS OTHERWISE DIRECTED ANY QUESTIONS REGARDING
SOLICITATION MUST BE DIRECTED TO THE BUYER OF RECORD THROUGH
THE E-BIDDING SYSTEM FOR THIS SOLICITATION. CONTACTING DISTRICT
STAFF OTHER THAN THE BUYER OF RECORD VIOLATES POLICY AND IS
STRICTLY PROHIBITED.
All correspondence that takes place through the e-bidding system will be
incorporated as part of the resulting agreement including but not limited to Questions
and Answers, Responses to Questions, and any associated addenda.
Ship To Information
Address: Distribution Center
General Services Center
1458 E. Chestnut Expressway
Springfield, MO 65802
Billing Information
Address: Business Services
Kraft Administrative Center
1359 East St. Louis Street
Springfield, MO 65802
Bid Attachments
PO Terms and Conditions 1.02.2020.pdf
View Online
Purchase Order Terms and Conditions
Substitute_W9 Plus.pdf
View Online
Substitute W-9 Plus Form: The District's Business Services Department will not accept a standard W-9 form. Please
complete the form as provided and upload here. Exceptions and/or deviations must be noted in the attribute section of
this solicitation. In the event these instructions are not followed any exceptions and/or deviations are submitted here
they will not be considered or accepted even if your firm is issued an award. Please note taking exceptions and/or
deviations may deem your response as non-responsive.
General Contract Requirements Request for Quotes.pdf
View Online
General Contract Requirements Request for Quotes.
Page 2 of 11 pages
Deadline: 3/18/2024 12:00 AM (CT)
24-0077
Requested Attachments
Substitute W9+ Plus
(Attachment required)
Substitute W-9 Plus Form: The District's Business Services Department will not accept a standard W-9 form. Please
complete the form as provided and upload it in the Response Attachments Tab. Exceptions and/or deviations must be
noted in the Attributes section of this solicitation. In the event these instructions are not followed any exceptions
and/or deviations are submitted they will not be considered or accepted even if your firm is issued an award. Please
note taking exceptions and/or deviations may deem your response as non-responsive.
Bid Attributes
1 INTRODUCTION
This solicitation constitutes an invitation for competitive quotes from prospective bidders for the purchase of items
specified herein in accordance with the requirements and provisions stated herein. The information included in the
solicitation are examples of products/services that may be procured but should not be interpreted as an all inclusive
guarantee.
2 ABOUT THE DISTRICT
The District provides education for over 24,000 students in K-12 and is the largest district in Missouri. Its
boundaries cover over 138 square miles and encompass the City of Springfield, Missouri and parts of the City of
Battlefield and Greene County.
The District’s facilities currently include the following: 29 elementary schools (K-5), 2 elementary schools (K-4), 6
middle schools (6-8), 1 intermediate school (5-6), 4 combination schools (K-8), 5 high schools (9-12), and 6 early
childhood centers. In addition to these school buildings, the District has a center for gifted education and a center
for alternative education. The District owns and maintains six support facilities providing administrative, operational,
and educational services.
3 ATTRIBUTES
There are attributes associated with this solicitation. Some are notes to be incorporated into the contract document
and require no response while others do require a response, be sure to carefully review each
attribute/requirement.
4 COMMUNICATION STATEMENT
Contact between vendors and The School District of Springfield R-12 (District) personnel during the solicitation
process or evaluation process is prohibited. Any attempt by vendors during the solicitation process or evaluation
process to contact District personnel may result in disqualification. All communication shall go through the
Purchasing Department via the e-bidding system during this competitive process. All questions received and the
corresponding answers will be distributed to all bidders. No verbal responses will be provided. The deadline for
questions about this solicitation is stated in the Bid Activities and the District may not respond to questions after this
time and date. NO ORAL STATEMENT OF ANY PERSON(S) SHALL MODIFY OR OTHERWISE CHANGE, OR
IMPACT THE TERMS, CONDITIONS, OR SPECIFICATIONS STATED IN THE RESULTING CONTRACT. All
questions must be submitted through the e-bidding system.
5 SHIP-TO LOCATION
Unless otherwise stated, items will be ordered on one purchase order and shipped to one location in
Springfield MO 65802. The delivery location has a dock.
6 TERMS AND CONDITIONS
By submitting a response, the vendor hereby agrees the District's terms and conditions supersede any added terms
and conditions.
I agree
(Required: Check if applicable)
Page 3 of 11 pages
Deadline: 3/18/2024 12:00 AM (CT)
24-0077
7 CONTRACT REQUIREMENTS
I have reviewed and commit to comply with the District's Contract Requirements Form (attached).
I agree.
(Required: Check if applicable)
8 DEVIATIONS AND EXCEPTIONS
If your company intends to deviate from the specifications, terms or conditions listed herein, all such deviations and
exceptions must be listed here, with complete and detailed conditions and information included. The District will
consider any deviations or exceptions in its award decisions. The District reserves the right to accept or reject any
proposals based upon any deviations indicated below. If none, please enter N/A (Not Applicable).
(Required: Maximum 4000 characters allowed)
9 NON-COLLUSION
By submitting a response the bidder certifies under penalty of perjury that they are duly authorized to execute this
contract, that this company, corporation, firm, partnership, or individual has not prepared this bid in collusion with
any other bidder, and that the contents of this solicitation as to prices, terms or conditions of said bid have not been
communicated by the undersigned nor by any employee or agent to any other person engaged in this type of
business prior to the official opening of this bid.
Failure to certify will render bid non-responsive and will not be considered for award.
I agree
(Required: Check if applicable)
1 PROVIDE YOUR COMPANY WEBSITE
0
(Required: Enter URL)
1 IF YOUR PRODUCTS/SERVICES/CATALOG ARE AVAILABLE ONLINE, PLEASE PROVIDE THAT WEB
1 ADDRESS AS WELL.
(Optional: Enter URL)
1 PROVIDE A VALID MONITORED EMAIL ADDRESS FOR ORDERS TO BE SENT TO.
2
(Required: Email address)
1 EMERGENCY PLAN
3
The Contractor agrees to have an emergency plan in place in order to prevent or minimize service interruptions to
students/staff in the case of a shortage or other factors. The emergency plan must be made available to the District
upon request.
I agree.
(Required: Check if applicable)
Page 4 of 11 pages
Deadline: 3/18/2024 12:00 AM (CT)
24-0077
1 HYGIENE PROTOCOLS
4
Contractor must ensure proper hygiene protocols for ANY personnel or products entering any District property
and/or location.
I agree.
(Required: Check if applicable)
1 ATTACHMENTS
5 We have reviewed all solicitation attachments. Failure to upload required form(s) or adding additional forms
(ie. terms and conditions, W9 instead of Substitute W9 Plus, bidders quote form, etc.) may deem your
offer non-responsive.
I agree
(Required: Check if applicable)
1 VENDOR BID/QUOTE NUMBER
6 The District's bid number, included in this IFB, will be referenced on the purchase order at the time the order is
placed. The bidder has the option to include any additional bid or quote number that shall be referenced on the
purchase order at the time the order is placed.
(Optional: Maximum 30 characters allowed)
1 DISTRICT SAFETY PROCEDURES
7
BY SUBMITTING A RESPONSE OUR FIRM WILL COMPLY WITH THE DISTRICT'S SAFETY POLICIES (AS THEY
APPLY) INCLUDING BUT NOT LIMITED TO: EXTERIOR DOORS AT DISTRICT LOCATIONS ARE NOT TO BE
PROPPED BY CONTRACTORS AT ANY TIME. CONTRACTORS WHO FAIL TO ADHERE TO THIS
REQUIREMENT MAY HAVE THEIR CONTRACT TERMINATED AND BE BARRED FROM DOING BUSINESS WITH
THE DISTRICT.
I agree.
(Required: Check if applicable)
1 DOCK HEIGHT DELIVERY
8
All deliveries made to the Distribution Center shall be made in a dock-height vehicle. The Distribution Center offers
loading docks at a 41 inch height and 51 inch height. A Forklift will not be transported outside of the building to
unload vehicles that are not dock height. If a dock-height delivery vehicle is not available, it is the vendor's
responsibility to deliver goods inside the loading dock area.
Any and all contractors and/or sub-contractors who provide deliveries, perform work and/or services on District
property must maintain the appropriate insurance requirements as stated on the District website. Any and all
contractors and/or sub-contractors who provide deliveries, perform work and/or services on District property must
comply with all local, state, and federal policies and requirements. Any and all contractors and/or sub-contractors
who provide deliveries, perform work and/or services on District property are responsible for any damages they
cause while on District property.
Page 5 of 11 pages
Deadline: 3/18/2024 12:00 AM (CT)
24-0077
This is the opportunity summary page. You are currently viewing an overview of this opportunity and a preview of the attached documentation.
For more information, please visit the Publication URL Web page.
TRY FOR FREE
Not a USAOPPS Member Yet?
Get unlimited access to thousands of active local, state and federal government bids and awards in All 50 States.