Fitness Activity Trackers
| Agency: | Springfield Public Schools |
|---|---|
| State: | Missouri |
| Level of Government: | State & Local |
| Category: |
|
| Opps ID: | NBD15411269574990834 |
| Posted Date: | Feb 12, 2024 |
| Due Date: | Feb 28, 2024 |
| Solicitation No: | 24-0070 |
| Source: | Members Only |
Bid Information
|
Contact Information
|
Attachment Preview
24-0070 Addendum 1
Fitness Activity Trackers
Issue Date: 2/12/2024
Questions Deadline: 2/16/2024 10:00 AM (CT)
Response Deadline: 2/28/2024 02:00 PM (CT)
Purchasing
Contact Information
Contact: Ms. Kara M. Daniel, NIGP-CPP, CPPB
Address: Purchasing and Distribution
General Services Center
1458 E. Chestnut Expressway
Springfield, MO 65802
Page 1 of 8 pages
Deadline: 2/28/2024 02:00 PM (CT)
24-0070 Addendum 1
Event Information
Number:
24-0070 Addendum 1
Title:
Fitness Activity Trackers
Type:
Invitation for Bid
Issue Date:
2/12/2024
Question Deadline: 2/16/2024 10:00 AM (CT)
Response Deadline: 2/28/2024 02:00 PM (CT)
Notes:
The School District of Springfield R-12 (hereinafter referred to as “District”) seeks
competitive responses to our Invitation For Bid. Bidders must respond online utilizing
the e-bid system. (Emailed/faxed copies will not be accepted.) UNLESS
OTHERWISE DIRECTED ANY QUESTIONS REGARDING SOLICITATION MUST
BE DIRECTED TO THE BUYER OF RECORD THROUGH THE E-BIDDING
SYSTEM FOR THIS SOLICITATION. CONTACTING DISTRICT STAFF OTHER
THAN THE BUYER OF RECORD VIOLATES POLICY AND IS STRICTLY
PROHIBITED. No late responses will be accepted. All correspondence that takes
place through the e-bidding system will be incorporated as part of the resulting
agreement including but not limited to Questions and Answers, Responses to
Questions, and any associated addenda.
PLEASE NOTE THE QUESTION CUTOFF DATE/TIME IS 2/16/2024 AT 10:00 AM.
Billing Information
Address: Business Services
Kraft Administrative Center
1359 East St. Louis Street
Springfield, MO 65802
Bid Attachments
PO Terms and Conditions 1.02.2020.pdf
View Online
Purchase Order Terms and Conditions
Substitute_W9 Plus.pdf
View Online
Substitute W-9 Plus Form: The District's Business Services Department will not accept a standard W-9 form. Please
complete the form as provided and upload here. Exceptions and/or deviations must be noted in the attribute section of
this solicitation. In the event these instructions are not followed any exceptions and/or deviations are submitted here
they will not be considered or accepted even if your firm is issued an award. Please note taking exceptions and/or
deviations may deem your response as non-responsive.
General Contract Requirements IFB WITHOUT RENEWALS - GOODS-NON-
INVENTORY ITEM.pdf
View Online
General Contract Requirements IFB WITHOUT RENEWALS - GOODS-NON-INVENTORY ITEM
Page 2 of 8 pages
Deadline: 2/28/2024 02:00 PM (CT)
24-0070 Addendum 1
Requested Attachments
Substitute W9+ Plus
(Attachment required)
Substitute W-9 Plus Form: The District's Business Services Department will not accept a standard W-9 form. Please
complete the form as provided and upload it in the Response Attachments Tab. Exceptions and/or deviations must be
noted in the Attributes section of this solicitation. In the event these instructions are not followed any exceptions
and/or deviations are submitted they will not be considered or accepted even if your firm is issued an award. Please
note taking exceptions and/or deviations may deem your response as non-responsive.
Proof the bidder's form is authorized dealer, distributor, and/or representative of the manufacturer
(Attachment required)
The District desires the bidder to be an authorized dealer, distributor, and/or representative of the manufacturer for
the product bid. Do not include any additional documentation in this space other than what is required, including but
not limited to additional terms and conditions, quotes, etc. Any exceptions and/or deviations must be noted in the
attribute section of this solicitation.
Bid Attributes
1 INTRODUCTION
This document constitutes an invitation for sealed bids from prospective bidders for the purchase of items specified
herein in accordance with the requirements and provisions stated herein. The information included in the solicitation
are examples of products/services that may be procured throughout the year, not to be interpreted as all-inclusive
or as a guarantee. Additional products/services other than those specified may be requested on an as needed
basis.
2 ABOUT THE DISTRICT
The District provides education for over 24,000 students in K-12 and is the largest district in Missouri. Its
boundaries cover over 138 square miles and encompass the City of Springfield, Missouri and parts of the City of
Battlefield and Greene County.
The District’s facilities currently include the following: 29 elementary schools (K-5), 2 elementary schools (K-4), 6
middle schools (6-8), 1 intermediate school (5-6), 4 combination schools (K-8), 5 high schools (9-12), and 6 early
childhood centers. In addition to these school buildings, the District has a center for gifted education and a center
for alternative education. The District owns and maintains six support facilities providing administrative, operational,
and educational services.
3 ATTRIBUTES
There are attributes associated with this solicitation. Some are notes to be incorporated into the contract document
and require no response others do require a response, be sure to carefully review each attribute/requirement.
4 COMMUNICATIONS
Contact between vendors and The School District of Springfield R-12 (District) personnel during the solicitation
process or evaluation process is prohibited. Any attempt by vendors during the solicitation process or evaluation
process to contact District personnel may result in disqualification. All communication shall go through the
Purchasing Department via the e-bidding system during this competitive process. All questions received and the
corresponding answers will be distributed to all bidders. No verbal responses will be provided. The deadline for
questions about this solicitation is stated in the Bid Activities and the District may not respond to questions after this
time and date. NO ORAL STATEMENT OF ANY PERSON(S) SHALL MODIFY OR OTHERWISE CHANGE, OR
IMPACT THE TERMS, CONDITIONS, OR SPECIFICATIONS STATED IN THE RESULTING CONTRACT. All
questions must be submitted through the e-bidding system.
Page 3 of 8 pages
Deadline: 2/28/2024 02:00 PM (CT)
24-0070 Addendum 1
5 TERMS AND CONDITIONS
By submitting a response, the vendor hereby agrees the District's terms and conditions supersede any added terms
and conditions.
I agree
(Required: Check if applicable)
6 CONTRACT REQUIREMENTS
I have reviewed and commit to comply with the District's Contract Requirements (attached).
I agree.
(Required: Check if applicable)
7 DEVIATIONS AND EXCEPTIONS
If your company intends to deviate from the specifications, terms or conditions listed herein, all such deviations and
exceptions must be listed here, with complete and detailed conditions and information included. The District will
consider any deviations or exceptions in its award decisions. The District reserves the right to accept or reject any
proposals based upon any deviations indicated below. If none, please enter N/A (Not Applicable).
(Required: Maximum 4000 characters allowed)
8 NON-COLLUSION
By submitting a response the bidder certifies under penalty of perjury that they are duly authorized to execute this
contract, that this company, corporation, firm, partnership, or individual has not prepared this bid in collusion with
any other bidder, and that the contents of this solicitation as to prices, terms or conditions of said bid have not been
communicated by the undersigned nor by any employee or agent to any other person engaged in this type of
business prior to the official opening of this bid.
Failure to certify will render bid non-responsive and will not be considered for award.
I agree
(Required: Check if applicable)
9 ATTACHMENTS
We have reviewed all solicitation attachments. Failure to upload required form(s) or adding additional forms
(ie. terms and conditions, W9 instead of Substitute W9 Plus, bidders quote form, etc.) may deem your
offer non-responsive.
I agree
(Required: Check if applicable)
1 Please provide your company website.
0
(Required: Enter URL)
1 Provide a valid monitored email address for orders to be sent to.
1
(Required: Email address)
Page 4 of 8 pages
Deadline: 2/28/2024 02:00 PM (CT)
24-0070 Addendum 1
1 CONTACT INFORMATION
2 Provide the contact information including phone number and email address for the main/local representative.
(Required: Maximum 1000 characters allowed)
1 EMERGENCY PLAN
3 The Contractor agrees to have an emergency plan in place in order to prevent or minimize service interruptions to
students/staff in the case of a shortage or other factors. The emergency plan must be made available to the District
upon request.
I agree.
(Required: Check if applicable)
1 HYGIENE PROTOCOLS
4 Contractor must ensure proper hygiene protocols for ANY personnel or products entering any District property
and/or location.
I agree.
(Required: Check if applicable)
1 DISTRICT SAFETY PROCEDURES
5
BY SUBMITTING A RESPONSE OUR FIRM WILL COMPLY WITH THE DISTRICT'S SAFETY POLICIES (AS THEY
APPLY) INCLUDING BUT NOT LIMITED TO: EXTERIOR DOORS AT DISTRICT LOCATIONS ARE NOT TO BE
PROPPED BY CONTRACTORS AT ANY TIME. CONTRACTORS WHO FAIL TO ADHERE TO THIS
REQUIREMENT MAY HAVE THEIR CONTRACT TERMINATED AND BE BARRED FROM DOING BUSINESS WITH
THE DISTRICT.
I agree.
(Required: Check if applicable)
1 DISCLOSURE
6 If the Firm, business, or person submitting this Bid has been debarred, suspended, or otherwise lawfully precluded
from participating in any public procurement activity, including being disapproved as a subcontractor with any
federal, state, or local government, or if any such preclusion from participation from any public procurement activity
is currently pending, the Bidder must fully explain the circumstances relating to the preclusion or proposed
preclusion in the Bid. The Bidder shall include in the space below the name and address of the governmental unit,
the effective date of this suspension or debarment, the duration of the suspension or debarment, and the relevant
circumstances relating the suspension or debarment. If suspension or debarment is currently pending, a detailed
description of all relevant circumstances including the details enumerated above must be provided. If none exist
enter N/A.
A Bid from a Bidder who is currently debarred, suspended or otherwise lawfully prohibited from any public
procurement activity may be rejected.
(Required: Maximum 4000 characters allowed)
Bid Lines
Page 5 of 8 pages
Deadline: 2/28/2024 02:00 PM (CT)
24-0070 Addendum 1
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For more information, please visit the Publication URL Web page.
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