CUSTODIAL EQUIPMENT
| Agency: | Springfield Public Schools |
|---|---|
| State: | Missouri |
| Level of Government: | State & Local |
| Category: |
|
| Opps ID: | NBD15411934272359833 |
| Posted Date: | Oct 16, 2023 |
| Due Date: | Oct 27, 2023 |
| Solicitation No: | 24-0040 |
| Source: | Members Only |
Bid Information
|
Contact Information
|
Attachment Preview
24-0040 Addendum 2
CUSTODIAL EQUIPMENT
Issue Date: 10/6/2023
Questions Deadline: 10/23/2023 02:00 PM (CT)
Response Deadline: 10/27/2023 02:00 PM (CT)
Purchasing
Contact Information
Contact: Michelle Bentley, NIGP-CPP, CPPB Coordinator -1
Address: Purchasing and Distribution
General Services Center
1458 E. Chestnut Expressway
Springfield, MO 65802
Phone: (417) 523-0071
Fax:
xmbentley
Email: mbentley@spsmail.org
Page 1 of 13 pages
Deadline: 10/27/2023 02:00 PM (CT)
24-0040 Addendum 2
Event Information
Number:
24-0040 Addendum 2
Title:
CUSTODIAL EQUIPMENT
Type:
Invitation for Bid
Issue Date:
10/6/2023
Question Deadline: 10/23/2023 02:00 PM (CT)
Response Deadline: 10/27/2023 02:00 PM (CT)
Notes:
The School District of Springfield R-12 (hereinafter referred to as “District”) seeks
competitive responses to our Invitation For Bid. Bidders must respond online utilizing
the e-bid system. (Emailed/faxed copies will not be accepted.)
UNLESS OTHERWISE DIRECTED ANY QUESTIONS REGARDING
SOLICITATION MUST BE DIRECTED TO THE BUYER OF RECORD THROUGH
THE E-BIDDING SYSTEM FOR THIS SOLICITATION. CONTACTING DISTRICT
STAFF OTHER THAN THE BUYER OF RECORD VIOLATES POLICY AND IS
STRICTLY PROHIBITED.
No late responses will be accepted.
All correspondence that takes place through the e-bidding system will be
incorporated as part of the resulting agreement including but not limited to Questions
and Answers, Responses to Questions, and any associated addenda.
Ship To Information
Address: Distribution Center
General Services Center
1458 E. Chestnut Expressway
Springfield, MO 65802
Billing Information
Address: Business Services
Kraft Administrative Center
1359 East St. Louis Street
Springfield, MO 65802
Bid Attachments
PO Terms and Conditions 1.02.2020.pdf
View Online
Purchase Order Terms and Conditions
Substitute_W9 Plus.pdf
View Online
Substitute W-9 Plus Form: The District's Business Services Department will not accept a standard W-9 form. Please
complete the form as provided and upload here. Do not include any additional documentation with the Substitute W-9
form, including but not limited to additional terms and conditions, quotes, etc. Any exceptions and/or deviations must
be noted in the attribute section of this solicitation.
General Contract Requirements IFB WITHOUT RENEWALS - GOODS-NON-
INVENTORY ITEM.pdf
View Online
General Contract Requirements IFB WITHOUT RENEWALS - GOODS-NON-INVENTORY ITEM
Page 2 of 13 pages
Deadline: 10/27/2023 02:00 PM (CT)
24-0040 Addendum 2
Requested Attachments
Substitute W9+ Plus
(Attachment required)
The District's Business Services Department will not accept a standard W-9 form. Please complete the form as
provided and upload here. Do not include any additional documentation with the Substitute W-9 form, including but
not limited to additional terms and conditions, quotes, etc. Any exceptions and/or deviations must be noted in the
attribute section of this solicitation.
Bid Attributes
1 INTRODUCTION
This solicitation constitutes an invitation for sealed bids from prospective bidders for the purchase of items specified
herein in accordance with the requirements and provisions stated herein. The information included in the solicitation
are examples of products/services that may be procured but should not be interpreted as an all inclusive
guarantee.
2 ABOUT THE DISTRICT
The District provides education for over 24,000 students in K-12 and is the largest district in Missouri. Its
boundaries cover over 138 square miles and encompass the City of Springfield, Missouri and parts of the City of
Battlefield and Greene County.
The District’s facilities currently include the following: 29 elementary schools (K-5), 2 elementary schools (K-4), 6
middle schools (6-8), 1 intermediate school (5-6), 4 combination schools (K-8), 5 high schools (9-12), and 6 early
childhood centers. In addition to these school buildings, the District has a center for gifted education and a center
for alternative education. The District owns and maintains six support facilities providing administrative, operational,
and educational services.
3 ATTRIBUTES
There are attributes associated with this solicitation. Some are notes to be incorporated into the contract document
and require no response while others do require a response, be sure to carefully review each
attribute/requirement.
4 COMMUNICATION
Contact between vendors and The School District of Springfield R-12 (District) personnel during the solicitation process or evaluation
process is prohibited. Any attempt by vendors during the solicitation process or evaluation process to contact District personnel may
result in disqualification. All communication shall go through the Purchasing Department via the e-bidding system during this
competitive process. All questions received and the corresponding answers will be distributed to all bidders. No verbal responses
will be provided. The deadline for questions about this solicitation is stated in the Bid Activities and the District may not respond to
questions after this time and date. NO ORAL STATEMENT OF ANY PERSON(S) SHALL MODIFY OR OTHERWISE CHANGE, OR
IMPACT THE TERMS, CONDITIONS, OR SPECIFICATIONS STATED IN THE RESULTING CONTRACT. All questions must be
submitted through the e-bidding system.
5 TERMS AND CONDITIONS
By submitting a response, the vendor hereby agrees the District's terms and conditions supersede any added terms
and conditions.
I agree
(Required: Check if applicable)
6 CONTRACT REQUIREMENTS
I have reviewed and commit to comply with the District's Contract Requirements (attached).
I agree.
(Required: Check if applicable)
Page 3 of 13 pages
Deadline: 10/27/2023 02:00 PM (CT)
24-0040 Addendum 2
7 DEVIATIONS AND EXCEPTIONS
If your company intends to deviate from the specifications, terms or conditions listed herein, all such deviations and
exceptions must be listed here, with complete and detailed conditions and information included. The District will
consider any deviations or exceptions in its award decisions. The District reserves the right to accept or reject any
proposals based upon any deviations indicated below. If none, please enter N/A (Not Applicable).
(Optional: Maximum 4000 characters allowed)
8 NON-COLLUSION
By submitting a response the bidder certifies under penalty of perjury that they are duly authorized to execute this
contract, that this company, corporation, firm, partnership, or individual has not prepared this bid in collusion with
any other bidder, and that the contents of this solicitation as to prices, terms or conditions of said bid have not been
communicated by the undersigned nor by any employee or agent to any other person engaged in this type of
business prior to the official opening of this bid.
Failure to certify will render bid non-responsive and will not be considered for award.
I agree
(Required: Check if applicable)
9 ATTACHMENTS
We have reviewed all solicitation attachments. Failure to upload required form(s) or adding additional forms
(ie. terms and conditions, W9 instead of Substitute W9 Plus, bidders quote form, etc.) may deem your
offer non-responsive.
I agree
(Required: Check if applicable)
1 NO MINIMUM ORDER
0 There will be no minimum order whether in item quantity or dollar value associated with any contract resulting from
this bid.
1 PROVIDE YOUR COMPANY WEBSITE
1
(Required: Enter URL)
1 IF YOUR PRODUCTS/SERVICES/CATALOG ARE AVAILABLE ONLINE, PLEASE PROVIDE THAT WEB
2 ADDRESS AS WELL.
(Optional: Enter URL)
1 PROVIDE A VALID MONITORED EMAIL ADDRESS FOR ORDERS TO BE SENT TO.
3
(Required: Email address)
Page 4 of 13 pages
Deadline: 10/27/2023 02:00 PM (CT)
24-0040 Addendum 2
1 CONTACT INFORMATION
4 Provide the contact information including phone number and email address for the main/local representative.
(Required: Maximum 1000 characters allowed)
1 EMERGENCY PLAN
5 The Contractor agrees to have an emergency plan in place in order to prevent or minimize service interruptions to
students/staff in the case of a shortage or other factors. The emergency plan must be made available to the District
upon request.
I agree.
(Required: Check if applicable)
1 HYGIENE PROTOCOLS
6
Contractor must ensure proper hygiene protocols for ANY personnel or products entering any District property
and/or location.
I agree.
(Required: Check if applicable)
1 VENDOR BID NUMBER
7 The District's bid number, included in this IFB, will be referenced on the purchase order at the time the order is
placed. The bidder has the option to include any additional bid or quote number that shall be referenced on the
purchase order at the time the order is placed.
(Optional: Maximum 30 characters allowed)
1 DISTRICT SAFETY PROCEDURES
8
BY SUBMITTING A RESPONSE OUR FIRM WILL COMPLY WITH THE DISTRICT'S SAFETY POLICIES (AS THEY
APPLY) INCLUDING BUT NOT LIMITED TO: EXTERIOR DOORS AT DISTRICT LOCATIONS ARE NOT TO BE
PROPPED BY CONTRACTORS AT ANY TIME. CONTRACTORS WHO FAIL TO ADHERE TO THIS
REQUIREMENT MAY HAVE THEIR CONTRACT TERMINATED AND BE BARRED FROM DOING BUSINESS WITH
THE DISTRICT.
I agree.
(Required: Check if applicable)
Page 5 of 13 pages
Deadline: 10/27/2023 02:00 PM (CT)
24-0040 Addendum 2
This is the opportunity summary page. You are currently viewing an overview of this opportunity and a preview of the attached documentation.
For more information, please visit the Publication URL Web page.
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