CSP 24-032JO PACE and Transportation Building Fire System Replacement
| Agency: | Pflugerville Independent School District |
|---|---|
| State: | Texas |
| Level of Government: | State & Local |
| Category: |
|
| Opps ID: | NBD15420948341787514 |
| Posted Date: | Mar 19, 2024 |
| Due Date: | Mar 28, 2024 |
| Source: | Members Only |
| bid number and title | due date | addenda | bid status | district contact | |||
|
CSP 24-032JO PACE and Transportation Building Fire System Replacement Transportation Building Unit Pricing PACE Fire Alarm System Summary |
March 28, 2024 2:00 pm |
Addendum: For Plans and Specs please email |
OPEN | guadalupe.ornelas@pfisd.net |
Attachment Preview
Pflugerville ISD
1401 West Pecan
Pflugerville, TX 78660
512-594-0070
REQUEST FOR COMPETITIVE SEALED PROPOSAL
PACE HIGH SCHOOL AND
TRANSPORTATION
BUILDING
FIRE SYSTEM REPLACEMENT
CSP 24-032JO
TERMS, CONDITIONS, SPECIFICATIONS
AND BID FORMS
PROPOSALS ACCEPTED UNTIL: 2:00 p.m. on MARCH 28, 2024
ACCEPTANCE PLACE:
CONTACT:
Pflugerville ISD
Purchasing Department
1401 West Pecan Street
Pflugerville, TX 78660
Janie Ornelas,
Director of Procurement & Aux Serv
Guadalupe.Ornelas@pfisd.net
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SCOPE OF WORK
1.
The Pflugerville Independent School District (“PfISD” or “District”) is soliciting requests for
proposals (CSP’s) for services related to PACE HIGH SCHOOL AND PFISD TRANSPORTATION
CENTER. The awarded firm will be expected to provide services in accordance with specifications
and conditions embodied within this document.
2.
The project has an estimated budget of $225,000.
3.
The scope of work includes the replacement of the current Fire System at Pace High School
and PfISD Transportation Center. The projects are more adequately described within the
“Pace High School and PfISD Transportation Center Fire Systems” design provided by
Hendrix Consulting Engineers.
4.
PfISD believes the information included in this CSP is materially accurate, however, the PfISD does
not warrant this information to be free from errors or omissions. Proposers are encouraged to
inspect the premises prior to submitting a response.
5.
The district is working with the following architectural/engineering firm to complete this project:
Hendrix Consulting Engineers.
115 E. Main Street
Round Rock, Texas 78664
6.
Upon approval of the rankings by the Board of Trustees, the District’s representative Owner will
attempt to negotiate a contract with the selected Proposer. If the prices proposed are more than
the District’s budget for the Project, the Owner’s representative may discuss with the selected
Proposer options for scope or time modifications and any price change associated with the
modification. If the representative is unable to reach a contract with the selected Proposer, the
representative may formally end negotiations with that Proposer and proceed to the next ranked
Proposer in the order of the selection ranking until a contract is reached or all proposals are
rejected.
7.
The district intends to obtain substantial completion of this project by December 1st, 2024
and final completion of this project by December 1st , 2024.
8.
The warranty, general, special terms and conditions, insurance, submittal documents and
specifications as stated herein shall apply and shall not be nullified, voided or altered in any way
by the inclusion of the Proposer's pre-printed forms with this proposal or any other document
submitted during delivery of product, invoicing, acknowledgement letters, emails, faxes, routine
communications between the contracted parties, of subcontract employees, or third parties unless
specifically acknowledged and agreed in writing by PISD.
9.
Upon receipt of bids, the District will review the bids and may request additional information,
including product or service presentations, as appropriate.
PREVAILING WAGE RATES
10. Successful proposers shall pay at least the minimum wage rate set forth in the Prevailing Wage
Rate Schedule ascertained and adopted by the Board of Trustees to all employees and
subcontractors performing work on this project and in no event shall the successful proposer pay
less than the rate adopted. See the Prevailing Wage Rate Schedule (Attachment 3).
SUBMITTAL OF PROPOSALS
11. Proposals may be submitted until 2:00 p.m. (local), Thursday, March 28, 2024 to the Purchasing
Department, Pflugerville ISD, 1401 West Pecan, Pflugerville, Texas 78660, after which time the
proposals will be publicly acknowledged and read aloud.
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12. Note: All contact related to this proposal process must be through, or authorized by the
Pflugerville ISD Director of Procurement & Auxiliary Services. Do not contact members of
the Board of Trustees, the Superintendent or other employees of the Pflugerville
Independent School District. Contact with any of these prohibited individuals after issuance
of the CSP and before selection is made, may result in disqualification of your Proposal.
13. Bid tabulations may be requested once an award has been made.
14. Vendors shall submit one (1) original, and two (2) identical copies of their response. Vendors
shall also submit identical copies on two (2) flash drives.
15. Submittals are to be sealed and clearly labeled as “original” or “copy” and must include the
bid title, bid number, due date and time of opening. Failure to follow these instructions may
result in rejection of your response.
16. The Owner may disqualify any Proposal not prepared and submitted in accordance with the
proposal provisions.
17. By execution and submission of a Proposal, the Proposer attests and affirms that the proposer’s
subcontractors are skilled and experienced in the use and interpretation of plans, specifications,
addenda and related Proposal documents and, that he/she has carefully reviewed the plans,
specifications, addenda and related Proposal documents for this project and has found them to be
free of conflicts and/or ambiguities and sufficient for Proposing and construction purposes. Further,
he/she has carefully examined the soil reports and the site of the work, and - through personal
observations is satisfied as to the nature, location and requirements of the work; the character,
quality and quantity of materials required; the difficulties likely to be encountered; the other items
and/or conditions which may affect the satisfactory performance of the work. Proposer also
acknowledges that their proposal is solely based on these documents, personal observations and
has not relied in any way on any explanation or interpretation - oral or written - from any source
other than those written and issued by the Architect as an official addendum to this proposal.
18. By submitting a response to this CSP, the proposer agrees to the terms and conditions contained
in the A101 and A201, as modified by Owner, and agrees to execute a final version of these
contracts subject to approval by Owner. Proposer must state any requested modifications and an
explanation for such modifications to these Contract Documents as part of its response to this
Request. These will be considered by the Owner at the point of contract negotiations. If no requests
are made and/or explanations provided in the proposer’s response, the proposer will be deemed
to agree to execute the Contract Documents without modification and no modifications shall be
considered by PfISD.
19. Representations: By submitting a Proposal, the Proposer hereby represents and warrants to the
Owner that the Proposer has read and understands the Proposal Documents and the Contract
Documents and the Proposal is made in accordance with the Proposal Documents.
20. By submitting a proposal, each proposer agrees to waive any claim it has or may have against the
PfISD, its trustees, agents and employees, and any reference sources, arising out of or in
connection with the administration, evaluation, or recommendation of any proposal; waiver of any
requirements under the proposal documents; acceptance or rejection of any proposal; and award
of the proposal. The PfISD shall have no contractual obligation to any proposer, nor will any
proposer have any property interest or other right in the proposal or contract being proposed unless
and until the contract is unconditionally executed and delivered by all parties, and all conditions to
be fulfilled by the proposer have been fulfilled by the proposer.
21. Proposer agrees to hold the proposal open for acceptance for ninety (45) calendar days from the
proposal date.
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22. Proposers may request permission to withdraw a proposal prior to the actual time for proposal
opening. Such request must be made in person or in writing at the same location designated to
receive the proposal. The district will return the proposal documents unopened at that time.
INSURANCE REQUIREMENTS
23. Worker’s Compensation
-
Employer’s Liability
-
Commercial General Liability
Each Occurrence
-
General Aggregate -
Statutory
$1,000,000
$1,000,000
$2,000,000
(A Designated Construction Project
General Aggregate Limit shall be provided.)
Property Damage
-
Independent Contractors
Contractual Liability
$1,000,000 Each Occurrence
$2,000,000 Aggregate
(Same limits as above)
(Same limits as above)
Automobile Liability
Bodily Injury/Property Damage $1,000,000
Property Damage
$1,000,000
Umbrella or Excess Liability -
$5,000,000
combined single limit
each occurrence
each occurrence/aggregate
ADDENDA
24. All addenda issued by the District prior to the time proposals are received shall be considered part
of the RFCSP. Only those inquiries the District replies to by addenda shall be binding. Oral and
other interpretations or clarifications shall be without legal effect.
QUESTIONS
25. The deadline for submitting questions is March 25th, 2024 @ 12:00 pm CST. Questions should
be submitted by email and addressed to the Purchasing Office at guadalupe.ornelas@pfisd.net.
Answers to questions shall be made public by addenda to be posted on the district’s website by
the end of business on March 27th, 2024. Answers shall be posted at:
http://cms.pfisd.net/Page/259.
26. Questions will not be accepted by phone. Pflugerville ISD will only respond to questions
submitted as directed above.
CONTRACT DOCUMENTS
27. Contractors will be expected to execute AIA 101-2017 and AIA 201-2017, as modified by the
owner.
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TIMELINE
28. The following timeline will be used (subject to change):
Event
RFP Available
Pre-proposal Conference
Vendor Questions Due
Answers Posted by
Proposals Due
Proposal Award (Anticipated)
Awards Posted (Anticipated)
Contract Begins (Anticipated)
Substantial Completion
Final Completion
Date
March 4, 2024
March 19, 2024, 2:00 pm
March 25, 2024, 12:00 pm
March 27, 2024
March 28, 2024, 2:00 pm
April 18, 2024
April 19, 2024
May 1, 2024
December 1, 2024
December 31, 2024
PRE-PROPOSAL CONFERENCE
29. A pre-proposal conference will be held at 1:30 pm on March 19, 2024 at the following location:
PFISD Support Services
2021 Crystal Bend Drive
Pflugerville, TX 78660
Phone: 512-594-0200
Site visits at Pace High School will start on March 22, 2024 at 7:00 am. We will travel to the
PfISD Transportation Center immediately upon completion of site visit at Pace High School.
PERMITS AND LICENSES
30. Firms are the experts of their fields and are required to submit for any applicable permits. Permit
fees only are considered reimbursable. Work required to submit, monitor, and comply with permit
approval process is considered part of the initial contract between owner and contractor.
31. Firms should be fully licensed to complete all work required. Copies of all applicable licenses
should be provided with your response.
BONDING REQUIREMENTS
32. Payment, and Performance bonds will be required for this project. Individual requirements are
addressed below.
Bid Bond
N/A
Payment and Performance Bonds
Payment and Performance Bonds in the amount of 100% of the contract price must be provided by
the awarded firm within five days of contract award.
AWARD OF CONTRACT(S)
33. The district intends to award a single contract to complete this project. Pflugerville ISD retains the
right to award in any manner deemed to provide best value for the district.
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