Legal Counsel for KCATA’s Board of Commissioners
| Agency: | Kansas City Area Transportation Authority |
|---|---|
| State: | Missouri |
| Level of Government: | State & Local |
| Category: |
|
| Opps ID: | NBD15442328247801332 |
| Posted Date: | Feb 28, 2024 |
| Due Date: | Mar 20, 2024 |
| Solicitation No: | Bid # G24-8006-21A |
| Source: | Members Only |
Legal Counsel for KCATA’s Board of Commissioners
Bid # G24-8006-21A
Opening Date: Feb 28, 2024
Closing Date: Mar 20, 2024 2:00 pm
Opportunity Type: Request For Proposal
The Kansas City Area Transportation Authority (KCATA) is seeking proposals from qualified firms to provide Legal Counsel for KCATA’s Board of Commissioners.
Bid Details : Legal Counsel for KCATA’s Board of Commissioners (pdf)
Contact Name: Laura Anderson, Buyer
Phone: 816-346-0298
Fax: 816-346-0336
Email:
laurasplace03@gmail.com
Attachment Preview
Request For Proposals (RFP) #G24-8006-21A
Legal Counsel for KCATA’s Board of Commissioners
Date: February 28, 2023
Contact: Laura Anderson, Buyer
Telephone: 816-346-0298
Fax: 816-346-0336
Email: landerson@kcata.org
RFP #G24-8006-21A: Legal Counsel for KCATA’s Board of Commissioners
Page 1 of 62
February 28, 2024
Request for Proposals (RFP) #G4-8006-21A
Legal Counsel for KCATA’s Board of Commissioners
The Kansas City Area Transportation Authority (KCATA, ATA, Authority) is seeking proposals from qualified law firms to
represent and provide counsel to the KCATA Board. It is expected that representation will begin no later than May 1, 2024.
Outside Board Counsel will coordinate matters with the KCATA CEO, Staff and Director of Legal Services when appropriate
and will report to the KCATA Board Chairperson.
Project Diversity Goal. This project is not funded by Federal Transportation Administration (FTA) grants and no DBE
participation goal has been established for this project. However, certified DBE, SBE, MBE and WBE firms are encouraged
to submit proposals as Prime Consultants, Subconsultants, or as a joint venture. See Section 3.11 for more information on
KCATA’s policy regarding the diversity program.
Pre-Proposal Questions. Questions (technical, contractual, or administrative) must be directed in writing via email to Laura
Anderson at landerson@kcata.org, Please include the RFP project # in the Subject line. Questions and requests for
clarifications will be received until 4:00 p.m. CT on Friday, March 6, 2024. If required, KCATA’s response to these
submissions will be in the form of an Addendum and will be posted to the secure FTP website.
Proposal Submissions. Proposals must be received with all required submittals (See Section 4) as stated in the RFP by 2:00
p.m. on Friday, March 20, 2024. See Section 3.2 for submittal instructions.
Proposals received after the time specified shall not be considered for award. Proposals received via facsimile (fax), or
electronic mail (e-mail) shall not be considered. Proposals not meeting specified delivery and method of submittal will not
be opened nor considered responsive.
Submission of a proposal shall constitute a firm offer to the KCATA for one hundred twenty (120) days from the date of
closing. This RFP does not commit the KCATA to award a contract, to pay any cost incurred in preparation of a proposal, or
to procure or contract for services. Proposer shall read and understand the requirements of this proposal covered in the
sections listed under the Table of Contents of this document.
The KCATA reserves the right to accept or reject any or all proposals received, to interview or negotiate with any qualified
individual or firm, to modify this request, or cancel in part or in its entirety the RFP if it is in the best interest of the KCATA.
Proposal Evaluation/Award. Following an initial review and screening of all timely, responsive and responsible proposals,
qualified Proposers may be invited to interviews as necessary at their own expense. Those selected Proposers will be
informed as to an exact date and time if invited for interviews and discussion. Proposers may also be required to submit
written responses to questions regarding their proposals. All contractual agreements are subject to final approval by the
Kansas City Area Transportation Authority’s Board of Commissioners.
A six (6) month contract term with two (2) one-year extension options is anticipated for award to the selected and approved
Consultant(s) if negotiations are successful.
Restricted Communications and Conflicts of Interest
No person or entity submitting a proposal in response to this Request for Proposals nor any officer, employee, agent,
representative, relative or consultant representing such a person (or entity) may contact through any means, or engage
in any discussion concerning the award of this contract with any member of KCATA’s Board of Commissioners or any
employee of KCATA (excluding Procurement staff) during the period beginning on the date of proposal issue and ending
on the date of the selection of a Consultant. Any such contact would be grounds for disqualification of the Proposer.
Kristen Emmendorfer
Director of Procurement
RFP #G24-8006-21A: Legal Counsel for KCATA’s Board of Commissioners
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TABLE OF CONTENTS
Page
SECTION 1. PROPOSAL CALENDAR ..................................................................................................................................... 5
SECTION 2. SCOPE OF WORK .............................................................................................................................................. 6
2.1 Introduction................................................................................................................................................................ 6
2.2 Scope of Services ........................................................................................................................................................ 6
2.3 Cost Control and Case Management ......................................................................................................................... 6
2.4 KCATA’s BOC Additional Billing Guidelines for Legal Services .................................................................................. 19
SECTION 3. PROPOSAL INSTRUCTIONS ............................................................................................................................ 19
3.1 General Information ................................................................................................................................................ 19
3.2 Proposal Submissions .............................................................................................................................................. 19
3.3 Reservations ............................................................................................................................................................ 19
3.4 Proposer’s Responsibilities ...................................................................................................................................... 20
3.5 Authorization to Propose ........................................................................................................................................ 20
3.6 Withdrawal & Incomplete Proposals....................................................................................................................... 20
3.7 Modification of Proposals........................................................................................................................................ 20
3.8 Unbalanced Proposal............................................................................................................................................... 20
3.9 Protests.................................................................................................................................................................... 20
3.10 Disclosure of Proprietary Information ..................................................................................................................... 21
3.11 Diverse Business Enterprise Requirements ............................................................................................................. 21
SECTION 4. PROPOSAL SUBMISSION, EVALUATION AND AWARD ..............................................................................26
4.1 Introduction ............................................................................................................................................................. 26
4.2 Proposal Format ....................................................................................................................................................... 26
4.3 Additional Documents.............................................................................................................................................. 26
4.4 Volume 1 – Price Proposal ...................................................................................................................................... 26
4.5 Volume 2 – Technical Proposal ............................................................................................................................... 27
4.6 Volume 3 - Contractual ............................................................................................................................................ 39
4.7 Basis for Contract Award ........................................................................................................................................ 31
4.8 Proposal Evaluation Criteria ..................................................................................................................................... 31
4.9 Presentations/Interviews/Written Responses ......................................................................................................... 32
4.10 Firm Selection........................................................................................................................................................... 32
4.11 Contract Award ........................................................................................................................................................ 32
ATTACHMENTS
Attachment A
Attachment B
Attachment C
Attachment D
Attachment E
Attachment F-1
Attachment F-2
Attachment G-1
Attachment G-2
Attachment H
Attachment I
Proposal Submittal Checklist.............................................................................................................. 33
Sample Agreement/Terms and Conditions ........................................................................................ 34
KCATA’s Travel Policy for Contractors................................................................................................ 53
Price Proposal..................................................................................................................................... 54
Affidavit of Civil Rights Compliance.................................................................................................... 55
Guidelines for Workforce Analysis/EEO-1 Report.............................................................................. 57
KCATA Workforce Analysis/EEO-1 Report.......................................................................................... 58
Affidavit of Primary Participants Regarding Employee Eligibility Verification ................................... 69
Affidavit of Lower-Tier Participants Regarding Employee Eligibility Verification............................... 60
Letter of Intent to Subcontract .......................................................................................................... 61
KCATA Non-Collusion Affidavit........................................................................................................... 62
RFP #G24-8006-21A: Legal Counsel for KCATA’s Board of Commissioners
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NO PROPOSAL REPLY FORM
RFP #G24-8006-21A
Kansas City Area Transportation Authority (KCATA)
Legal Counsel for KCATA’s Board of Commissioners
To assist KCATA in obtaining good competition on its Requests for Proposals, we ask that if you received an invitation but
do not wish to propose, please state the reason(s) below and return this form to Laura Anderson, Buyer for KCATA’s
Procurement Department, 1350 East 17th Street, Kansas City, MO 64108. This form may also be submitted via email at
landerson@kcata.org or by facsimile at 816-346-0336.
This information will not preclude receipt of future invitations unless you request removal from the Proposer’s List by so
indicating below.
Unfortunately, we must offer a “No Proposal” at this time because:
____ 1.
____ 2.
We do not wish to participate in the proposal process.
We do not wish to propose under the terms and conditions of the Request for Proposal document. Our
objections are:
____ 3.
____ 4.
____ 5.
We do not feel we can be competitive.
We do not provide the services referenced in this RFP.
Other: _______________________________________________________________________
____ We wish to remain on the Proposer’s list for these services.
____ We wish to be removed from the Proposer’s list for these services.
FIRM NAME
SIGNATURE
RFP #G24-8006-21A: Legal Counsel for KCATA’s Board of Commissioners
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SECTION 1
PROPOSAL CALENDAR
RFP Advertised and Issued .................................................................................................................................... February 28, 2024
Questions, Comments and Requests for Clarifications Due to KCATA ....................................................................... March 6, 2024
4:00 PM Central Time
KCATA’s Response to Questions, Comments and Requests for Clarification ............................................................ March 11, 2024
RFP Closing ................................................................................................................................................................ March 20, 2024
2:00 PM Central Time
Interviews (Tentative and as Required) ............................................................................................................... March 25-29, 2024
Contract Award/Notice to Proceed .................................................................................................................................May 1, 2023
RFP #G24-8006-21A: Legal Counsel for KCATA’s Board of Commissioners
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