RFB No. 24-0012 Janitorial Supplies
| Agency: | Memphis International Airport |
|---|---|
| State: | Tennessee |
| Level of Government: | State & Local |
| Category: |
|
| Opps ID: | NBD15484792487470360 |
| Posted Date: | Feb 6, 2024 |
| Due Date: | Mar 5, 2024 |
| Source: | Members Only |
| Bid / RFP / RFQ Name | Date Issued | Sealed RFBs will be received by: |
|
Janitorial Supplies
RFB No.: 24-0012 |
February 6, 2024 |
Tuesday, March 5, 2024
at 2pm Central Time |
|
BID DOCUMENTS
· Information Package |
||
|
LEGAL NOTICE
Please click here to download the Legal Notice. |
Attachment Preview
Memphis-Shelby County Airport Authority
Memphis, Tennessee
REQUEST
FOR
BIDS
JANITORIAL SUPPLIES
RFB NUMBER 24-0012
DUE DATE:
MARCH 5, 2024
REQUEST FOR BIDS 24-0012
JANITORIAL SUPPLIES
PAGE 1 OF 36
2/6/2024 11:19 AM
Memphis-Shelby County Airport Authority
Memphis, Tennessee
TRANSMITTAL LETTER
February 6, 2024
Dear Respondent,
The Memphis-Shelby County Airport Authority (Authority) is seeking a qualified Respondent to provide a
Janitorial Supplies for the Authority. This Request for Bids (RFB) is under the direction of the Procurement
Department.
The Procurement Department is responsible for coordinating all communications between the Authority and
Respondents. The RFB limits the manner, method, and type of communications that the Authority and
Respondents may have once an RFB process is initiated to ensure that the process is fair and impartial. Please
review the RFB carefully and abide by all required deadlines, dates, and terms.
All Respondents are hereby notified that all updates, addenda and additional information, if any, shall be
posted to the Authority website www.flymemphis.com, and Respondents are responsible for checking the
Authority website up to the time of the RFB submission deadline.
The Authority reserves the right to reject any or all responses to this RFB in whole or in part; to waive any
informalities, technicalities, or omissions therein; and/or to cancel this process at any time. The Authority also
reserves the right to reject any response when a parent, subsidiary, affiliate, or predecessor in interest of the
Respondent has pending litigation or claims with the Authority, or if any response includes a proposed
subcontractor or supplier that has pending litigation or claims with the Authority, if the Authority determines,
in its sole discretion, such litigation or claims may adversely affect the ability of the parties to work efficiently
and effectively under this RFB, or for any other reason as determined by the Authority. Any such responses
will be returned to the Respondent. All Respondents must use forms provided by the Authority.
No Respondent may withdraw an opened Response without the Authority’s consent.
The Authority shall give a preference to businesses located in or near the County of Shelby, State of Tennessee
in awarding contracts and making purchases whenever the application of such a preference is reasonable in
light of the valuation points/dollar-value of the proposal/bid received in relation to such valuation
points/expenditures and pursuant to the terms and conditions that are outlined in the adopted policy as
amended.
Should you have questions regarding this RFB, the RFB sets forth a process by which you may submit your
questions and receive answers. Thank you for your participation in this process. We look forward to receiving
your response.
Sincerely,
Nathan Luce, P.E.
Director of Procurement
Memphis-Shelby County Airport Authority
REQUEST FOR BIDS 24-0012
JANITORIAL SUPPLIES
PAGE 2 OF 36
2/6/2024 11:19 AM
Memphis-Shelby County Airport Authority
Memphis, Tennessee
Table of Contents
1
Background ........................................................................................................................................................ 4
2
Request for Bids Timeline, Communications and Process................................................................................... 4
3
Terms and Conditions..............................................................................................Error! Bookmark not defined.
4
State of Tennessee Purchasing Provisions .......................................................................................................... 8
5
Buy Local Initiatives............................................................................................................................................ 8
6
DBE & BDD Programs ......................................................................................................................................... 8
7
Scope of Services.............................................................................................................................................. 10
8
Response Structure .......................................................................................................................................... 11
9
Award .............................................................................................................................................................. 11
10 Payment Terms ................................................................................................................................................ 12
11 Request for Bids Forms..................................................................................................................................... 13
REQUEST FOR BIDS 24-0012
JANITORIAL SUPPLIES
PAGE 3 OF 36
2/6/2024 11:19 AM
Memphis-Shelby County Airport Authority
Memphis, Tennessee
1
BACKGROUND
The Authority owns and operates Memphis International Airport (MEM), Charles Baker Airport and General
DeWitt Spain Airport. Memphis International Airport is located in Shelby County about 13 miles southeast
of downtown Memphis. Memphis International Airport is the principal air carrier airport serving west
Tennessee, north Mississippi, southeast Missouri, and east Arkansas. Memphis International Airport is also
the principal hub for FedEx, making MEM the world’s busiest cargo airport and the single largest economic
engine in the Mid-South.
The Airport is primarily an origin and destination (O&D) airport. Approximately 2.27 million passengers were
enplaned at the Airport in the Fiscal Year ending June 30, 2023, an increase of approximately 9% compared
to FY 2022.
The Airport is located on 4,640 acres of land in the County and includes a terminal complex of approximately
one million square feet, and four other buildings containing approximately 100,000 square feet, which are
used by air carriers and all-cargo carriers as transfer facilities for cargo. These buildings are adjacent to the
terminal complex and are separate from FedEx facilities that contain approximately 3.5 million square feet
and occupy approximately 518 acres.
2
REQUEST FOR BIDS TIMELINE, COMMUNICATIONS AND PROCESS
2.1 RFB Timeline
While this timeline sets forth important dates for this Request for Bids (RFB) process, the entire
RFB should be consulted for additional information and requirements concerning these
deadlines. The schedule below is subject to change without liability to the Authority.
All times listed are Memphis, Tennessee Local Time (CST).
February 6, 2022
February 6, 2024
February 16, 2024
February 21, 2024
February 28, 2024
March 5, 2024
March 21, 2024
May 1, 2024
Publication of Legal Notice
Release of RFB Documents
Site Visit by Request Only
Questions Due from Respondents by 4:30 p.m.
Questions and Answers posted on Authority website by 4:30 p.m.
Response Due to Authority by 2:00 p.m.
Anticipated Board Approval of the Award of Contract
Anticipated Contract Commencement Date
The terms “Purchase Order” and “Contract” in this RFB shall be interchangeable.
REQUEST FOR BIDS 24-0012
JANITORIAL SUPPLIES
PAGE 4 OF 36
2/6/2024 11:19 AM
Memphis-Shelby County Airport Authority
Memphis, Tennessee
Site visit requests will be by appointment only with a limit of 2 representatives per bidder. To
schedule your site visit, please submit an email request to Bids@flymemphis.com by 4:00 pm,
Monday, February 12, 2024 to be scheduled for Friday, February 16, 2024 at 10:00 a.m.
2.2 Communication with the Authority during this RFB
The Authority has designated Nathan Luce, Director of Procurement, to be responsible for
coordinating communications between the Authority and Respondents. Respondents should
direct all communications to the Procurement Department via email at Bids@flymemphis.com.
Respondents are further advised that any communication, either verbally or in writing, direct or
indirect, subsequent to the date of issuance of the RFB by a prospective Respondent or any of its
owners, officers, employees, or agents, or any individual or entity acting on its behalf, with any
member of the Board of Commissioners or any officer or employee of the Authority, except as
provided in this section, is strictly prohibited and may be cause for disqualification of the
prospective Respondent. The only exception to this requirement is for communications between
prospective Respondents and the Authority’s in-house and outside legal counsel to further client
communications on pending matters that are not related to this RFB. This restriction on
communication will govern until the RFB process has been completed and a contract has been
fully executed for the for these services. Please note that the Authority prefers all
communication to be in writing.
2.3 Addenda
All updates, addenda and other information, if any, shall be posted to the Authority’s website,
www.flymemphis.com. Respondents are responsible for checking the Authority’s website up to
the time of the RFB submission deadline.
2.4 Questions Regarding RFB
Questions regarding this RFB must be submitted in written form via email to Nathan Luce at
Bids@flymemphis.com. Questions will be accepted until 4:30 PM, February 21, 2024. Answers
will be provided by 4:30 p.m., February 28, 2024. Answers will only be posted on the website,
www.flymemphis.com.
2.5 RFB and Response Submissions
A copy of this RFB will be available on the Authority’s website, www.flymemphis.com
Respondents shall prepare responses in compliance with all the instructions outlined in this RFB,
providing the requested information and returning the completed document to the Authority by
the submission deadline.
All responses shall be sealed and clearly marked with the Respondent’s name and address and
the words “Janitorial Supplies” and “RFB Number 24-0012” on the outside of the envelope or
container. The Respondent shall allow sufficient time to ensure receipt of the response. It is the
sole responsibility of the Respondent to have the response delivered to the Authority at the
address below before the closing hour and date given in this RFB.
REQUEST FOR BIDS 24-0012
JANITORIAL SUPPLIES
PAGE 5 OF 36
2/6/2024 11:19 AM
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