2024 Hubert Water Treatment Plant - Wellfield Upgrade Project
| Agency: | Onslow Water and Sewer Authority |
|---|---|
| State: | North Carolina |
| Level of Government: | State & Local |
| Category: |
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| Opps ID: | NBD15502060711619716 |
| Posted Date: | Dec 13, 2023 |
| Due Date: | Jan 3, 2024 |
| Source: | Members Only |
| Bid Title: |
2024 Hubert Water Treatment Plant - Wellfield Upgrade Project
|
| Category: | Maintenance & Repair |
| Status: | Open |
|
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Attachment Preview
REQUEST FOR
BID TITLE:
2024 Hubert Water Treatment Plant - Wellfield Upgrade Project
INFORMAL RFB
Date of Issue: December 13, 2023
Bids Due: January 3, 2024
For more information contact:
James Arnold
Hubert Water Treatment Plant Supervisor
228 Georgetown Road, Jacksonville, NC 28540
Phone: (910) 937-7576
Email: jarnold@onwasa.com
2024 Hubert Water Treatment Plant - Wellfield Upgrade Project
Onslow Water & Sewer Authority
2024 Hubert Water Treatment Plant - Wellfield Upgrade Project
INSTRUCTIONS FOR BIDDERS
Bids will be received by the Onslow Water & Sewer Authority (hereinafter referred to as ONWASA), to provide all
labor, equipment, and materials necessary to: remove and evaluate the existing turbine pump, shaft, motor, and
appurtenances, clean and visually inspect the existing well casing and screens, implement pump and motor upgrades,
document well configuration/condition and provide recommendations for repair of any deficiencies discovered. Bids will
be received until 2:00 pm on January 3, 2024, at Onslow Water & Sewer Authority, 228 Georgetown Road; Jacksonville,
North Carolina. The location of Hubert Water Treatment Plant is 372 Hubert Boulevard, Hubert, NC 28539. This is an
informal request for bids and the bids received will not be public until the project is awarded.
Bids must be submitted on the Bid Pricing Sheet (Exhibit 2) which is included as part of this RFB Package and must be
completed in its entirety.
The quoted price should not include any sales or use taxes but should only reflect the actual bid price of the service and
materials.
ONWASA reserves the right to reject any or all bids, to waive informalities, and to accept any bid which, in the opinion of
ONWASA, appears to be in its best interest or to award this project in part or total.
Bids will be evaluated by determining the lowest responsive, responsible bidder considering:
• Bidder's ability and capacity to provide the designated materials.
• Bidders price for services.
• Character, integrity, reputation, judgment, experience, and efficiency of bidder.
All bids shall be notarized. Bidders responding to this RFB are hereby notified that North Carolina General Statutes relating
to the licensing of contractors will be observed in receiving bids and awarding projects.
This RFB and all Bidder responses are considered public information after the project is awarded, except for trade secrets
specifically identified in writing by the Bidder, which will be handled according to North Carolina State Statute or other
laws. Any section of the Bidder’s response package that is deemed to be a trade secret by the Bidder shall be submitted
in a separate envelope marked “TRADE SECRET INFORMATION- DO NOT DISCLOSE.”
2024 Hubert Water Treatment Plant - Wellfield Upgrade Project
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INFORMATION FOR BIDDERS
The Contractor shall provide all labor, equipment, and materials necessary to: remove and evaluate the
existing turbine pump, shaft, motor, and appurtenances, clean and visually inspect the existing well casing and
screens, implement pump and motor upgrades, document well configuration/condition, and provide
recommendations for repair of any deficiencies discovered. All work is to be performed at the sites listed below.
Hubert Well #3, Hubert Well #6, Hubert Well #9, Hubert Well #10 and Hubert Well #15. The proposed modifications
shall pertain to the (5) five sites listed below. All work is to be performed near the Hubert Water Treatment Plant
located at 372 Hubert Boulevard, Hubert, NC 28539.
Bids must be recorded on the Bid Pricing Sheet (Exhibit 2).
A mandatory site visit for all bidders will be held at the Hubert Water Treatment Plant on Thursday, December 21,
2023, at 10:00 AM. This will allow prospective Bidders to physically inspect the work location before submitting a
proposal. Bidders who fail to attend the mandatory site visit shall have their bids rejected as non-responsive.
TIME OF PERFORMANCE
As time is of the essence in completing this project, after receiving a written Notice to Proceed from ONWASA all
work on the project shall be completed within thirty (90) consecutive calendar days.
The Contractor shall at all times during the continuance of the Project work, with such resources as are sufficient to
complete the work within the time specified. The Contractor must have the ability to bring in additional equipment
as necessary, should any onsite equipment require repairs that extend beyond five (5) calendar days.
WARRANTIES
Bidder shall warranty all work for no less than (90) days for workmanship and the full manufacturer warranty period
on materials.
ERRORS/DEFICIENCIES
Bidder shall immediately, without additional compensation, make any corrections regarding inferior or incomplete
work or materials furnished under any project issued because of this solicitation if it is determined by ONWASA that
the Bidder is responsible for the errors or deficiencies.
ADDITIONAL WORK
Any additional work or repair identified during the Hubert Water Treatment Plant Project shall be described and
submitted to Seth Brown, Treatment Facilities Administrator, via email at sbrown@onwasa.com prior to performing
the additional work.
1. SUBMITTAL OF BIDS
Bids must be written legibly on the Bid Pricing Sheet (Exhibit 2) and addressed to:
Onslow Water & Sewer Authority
2024 Hubert Water Treatment Plant – Wellfield Upgrade Project
Finance Office
228 Georgetown Road
Jacksonville NC 28540
2024 Hubert Water Treatment Plant - Wellfield Upgrade Project
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Bids may be received prior to the date and time of the bid opening. It is the Bidder's responsibility to ensure that the bid
is received by ONWASA prior to the hour and date specified in this RFB. Any bids received after that hour and date will be
returned unopened.
2. PRICE FOR SERVICES
Bids should be placed using the Bid Pricing Sheet (Exhibit 2) provided in the RFB.
3. ADDENDA
Any addendum issued prior to the date set forth for bid submittal shall be covered in the bid and shall be made a part of
the project. It is the responsibility of the Bidder to be aware of information issued in the form of addendum. Receipt of
any and all addenda issued shall be acknowledged by Bidder in the space provided on the Bid Pricing Sheet.
4. INTERPRETATION OF DOCUMENTS
If any Bidder submitting a bid is in doubt as to the true meaning of any part of this RFB or finds discrepancies or omissions
in the RFB, he may submit a request for an interpretation or correction to ONWASA’s Finance and Purchasing Supervisor.
Any interpretation or correction of the documents will be made only by addendum duly issued and a copy of such
addendum will be posted on ONWASA’s website. ONWASA will not be responsible for any other explanations or
interpretations of the documents. Receipt of addenda should be noted on the Bid Pricing Sheet (Exhibit 2).
Any questions pertaining to the Scope of Work or the ONWASA Specifications should go to James Arnold, Hubert Water
Treatment Plant Supervisor, via email at sbrown@onwasa.com.
5. WITHDRAWAL OF BID
Any Bidder may withdraw their bid, either personally or by written request, at any time prior to the scheduled closing time
for receipt of bids. Bids shall remain valid for ninety (90) days after submittal.
6. AWARD OR REJECTION OF BIDS
If a project is awarded, ONWASA will award to the lowest, responsive, responsible Bidder whose bid, in ONWASA’s opinion,
best complies with the criteria outlined in this RFB taking into consideration price, methodology, quality, performance,
and the time specified in the bids for the performance of the project.
ONWASA reserves the right to accept or reject any or all bids if it is deemed best for the public good, and to waive any
informality in the bids received.
7. ISSUANCE OF PURCHASE ORDER
A Purchase Order will be issued to the selected Bidder.
8. MINORITY BUSINESS PARTICIPATION AND NON-DISCRIMINATION
The successful Bidder, and any subcontractor under him, shall be required to ensure that minority and women-owned
business enterprises will be provided equal opportunity to submit bids for subcontracts to the maximum extent feasible.
Further, there shall be no discrimination in employment practices on the basis of race, religious creed, color, national
origin, ancestry, age, physical handicap, medical condition, marital status, or sex.
2024 Hubert Water Treatment Plant - Wellfield Upgrade Project
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9. INSURANCE
Bidder must include, with their Bid, a Certificate of Insurance showing the limits as outlined in this section. During the
performance of the work under this project, the Contractor shall maintain the minimum levels of insurance shown below
and is responsible for ensuring original certificates of such coverage are submitted to ONWASA directly from the insurance
provider prior to performance. Policies shall list ONWASA as additional insured on all applicable policies. All policies shall
be obtained from insurance companies that are duly licensed in the State of North Carolina to issue insurance policies for
the limits and coverages so required, must cover the term of the project, and provide thirty (30) days advance written
notice to ONWASA in the event of cancellation, expiration, or alteration.
1. General Liability Insurance, with a combined single limit of $1,000,000 for each occurrence and $2,000,000 in the
aggregate or as otherwise specified in addendum, whichever is greater.
2. Automobile Liability Insurance, with a combined single limit of $1,000,000 for each person and $1,000,000 for each
accident.
3. Workers' Compensation Insurance in accordance with statutory requirements and Employers Liability Insurance, with
a limit of $500,000 for each occurrence.
4. Excess Liability/Umbrella Insurance, with a limit of $1,000,000 per occurrence
In the event the Contractor is excluded from the requirements of the North Carolina Workers Compensation Act and does
not voluntarily carry workers compensation coverage, the Contractor shall carry or cause its employees to carry adequate
medical/accident insurance to cover any injuries sustained by its employees or agents during the performance of service.
10. PROJECT ADMINISTRATION
The selected Bidder will coordinate all activities with Seth Brown, Treatment Facilities Administrator, via email at
sbrown@onwasa.com. The selected Bidder shall receive approval from ONWASA prior to performing the work of the
Project.
11. E-VERIFY/ IRAN DIVESTMENT
The Bidder shall comply with the requirements of Article 2 of Chapter 64 of the North Carolina General Statutes by filling
out the E-Verify Affidavit (Exhibit 4). By acceptance of this project, the Contractor affirms they are not listed on the Final
Divestment List created by the North Carolina State Treasurer pursuant to N.C.G.S. 143-6A-4, Iran Divestment Act
Certification.
12. VENDOR FORM
The Bidder shall complete the Onslow Water and Sewer Authority Vendor Form (Exhibit 3) and include with submission
of Bid.
2024 Hubert Water Treatment Plant - Wellfield Upgrade Project
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