2024 Black Creek Well 5 Pump Project
| Agency: | Onslow Water and Sewer Authority |
|---|---|
| State: | North Carolina |
| Level of Government: | State & Local |
| Category: |
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| Opps ID: | NBD15502769204208028 |
| Posted Date: | Jan 5, 2024 |
| Due Date: | Jan 22, 2024 |
| Source: | Members Only |
| Bid Title: |
2024 Black Creek Well 5 Pump Project
|
| Category: | Maintenance & Repair |
| Status: | Open |
|
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Attachment Preview
REQUEST FOR BID
TITLE:
2024 Black Creek Well 5 Pump Project
INFORMAL RFB
Date of Issue: January 5, 2024
Bids Due: January 22, 2024
For more information contact:
Seth Brown
Treatment Facilities Administrator
228 Georgetown Road, Jacksonville, NC 28540
Phone: (910) 937-7520
Email: sbrown@onwasa.com
2024 Black Creek Well 5 Pump Project
Onslow Water & Sewer Authority
2024 Black Creek Well 5 Pump Project
INSTRUCTIONS FOR BIDDERS
Bids will be received by the Onslow Water & Sewer Authority (hereinafter referred to as ONWASA) to provide
all labor, equipment and materials necessary to remove and evaluate the existing turbine pump, shaft, motor
and appurtenances; clean and visually inspect the existing well casing and screens; document well
configuration/condition; provide recommendations for repair of any deficiencies discovered; and re-install all
components and put well back into service specified in this Request for Bids (hereinafter referred to as RFB)
until 2:00 pm on January 22, 2024, at Onslow Water & Sewer Authority, 228 Georgetown Road; Jacksonville,
North Carolina. The location of Black Creek Well 5 is 441 Cowhorn Road, Richlands, NC 28574. This is an informal
request for bids, and the bids received will not be public until the project is awarded.
Bids must be submitted on the Bid Pricing Sheet (Exhibit 2) which is included as part of this RFB Package and
must be completed in its’ entirety.
The quoted price should not include any sales or use taxes but should only reflect the actual bid price of the
service and materials.
ONWASA reserves the right to reject any or all bids, to waive informalities, and to accept any bid which, in the
opinion of ONWASA, appears to be in its best interest, or to award this project in part or in total.
Bids will be evaluated by determining the lowest responsive, responsible bidder considering:
• Bidder's ability and capacity to provide the designated materials.
• Bidders price for services.
• Character, integrity, reputation, judgment, experience, and efficiency of bidder.
All bids shall be notarized. Bidders responding to this RFB are hereby notified that North Carolina General
Statutes relating to the licensing of contractors will be observed in receiving bids and awarding projects.
This RFB and all Bidder responses are considered public information after the project is awarded, except for
trade secrets specifically identified in writing by the Bidder, which will be handled according to the North
Carolina State Statute or other laws. Any section of the Bidder’s response package that is deemed to be a trade
secret by the Bidder shall be submitted in a separate envelope clearly marked “TRADE SECRET INFORMATION-
DO NOT DISCLOSE.”
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1. SCOPE OF WORK
INFORMATION FOR BIDDERS
The Bidder shall provide all labor, equipment, and materials necessary to install a new submersible pump,
column pipe, level measuring devices, and electrical equipment. All work is to be performed at Black Creek
Well #5, located at 441 Cowhorn Road, Richlands, NC 28574.
Bids must be recorded on the Bid Pricing Sheet (Exhibit 2).
A mandatory site visit for all bidders will be held at Black Creek Well #5 on Wednesday, January 10, 2024,
at 10:00 AM. This will allow prospective bidders to physically inspect the work location before submitting
a proposal. Bidders who fail to attend the mandatory site visit shall have their bids rejected as non-
responsive.
TIME OF PERFORMANCE
As time is of the essence in completing this project, after receiving a written Notice to Proceed from
ONWASA, all work on the project shall be completed within thirty (30) consecutive calendar days.
The Contractor shall at all times during the continuance of the Project work, with such resources as are
sufficient to complete the work within the time specified. The Contractor must have the ability to bring in
additional equipment as necessary, should any onsite equipment require repairs that extend beyond five (5)
calendar days.
WARRANTIES
Bidder shall warranty all work for no less than (90) days for workmanship and for the full manufacturer
warranty period on materials.
ERRORS/DEFICIENCIES
Bidder shall immediately, without additional compensation, make any corrections regarding inferior or
incomplete work or materials furnished under any project issued as a result of this solicitation if it is
determined by ONWASA that the Bidder is responsible for the errors or deficiencies.
ADDITIONAL WORK
Any additional work or repair identified during the Black Creek Well 6 Pump and Well Inspection Project
shall be described and submitted to Seth Brown, Treatment Facilities Administrator, via email at
sbrown@onwasa.com prior to performing the additional work.
2. SUBMITTAL OF BIDS
Bids must be written legibly on the Bid Pricing Sheet (Exhibit 2) and addressed to:
Onslow Water & Sewer Authority
Black Creek Well 5 Pump Project
Finance Office
228 Georgetown Road
Jacksonville NC 28540
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Bids may be received prior to the date and time of the bid opening. It is the Bidders responsibility to ensure that
the bid is received by ONWASA prior to the hour and date specified in this RFB. Any bids received after that
hour and date will be returned unopened.
3. PRICE FOR SERVICES
Bids should be placed using the Bid Pricing Sheet (Exhibit 2) provided in the RFB.
4. ADDENDA
Any addendum issued prior to the date set forth for bid submittal shall be covered in the bid and shall be made
a part of the project. It is the responsibility of the Bidder to be aware of information issued in the form of
addendum. Receipt of any and all addenda issued shall be acknowledged by Bidder in the space provided on
the Bid Pricing Sheet.
5. INTERPRETATION OF DOCUMENTS
If any Bidder submitting a bid is in doubt as to the true meaning of any part of this RFB or finds discrepancies or
omissions in the RFB, he may submit a request for an interpretation or correction to ONWASA’s Finance and
Purchasing Supervisor. Any interpretation or correction of the documents will be made only by addendum duly
issued and a copy of such addendum will be posted on ONWASA’s website. ONWASA will not be responsible
for any other explanations or interpretations of the documents. Receipt of addenda should be noted on the Bid
Pricing Sheet (Exhibit 2).
Any questions pertaining to the Scope of Work or the ONWASA Specifications should go to Seth Brown,
Treatment Facilities Administrator, via email at sbrown@onwasa.com.
6. WITHDRAWAL OF BID
Any Bidder may withdraw their bid, either personally or by written request, at any time prior to the scheduled
closing time for receipt of bids. Bids shall remain valid for a period of ninety (90) days after submittal.
7. AWARD OR REJECTION OF BIDS
If a project is awarded, ONWASA will award to the lowest, responsive, responsible Bidder whose bid, in
ONWASA’s opinion, best complies with the criteria outlined in this RFB taking into consideration price,
methodology, quality, performance and the time specified in the bids for the performance of the project.
ONWASA reserves the right to accept or reject any or all bids if it is deemed best for the public good, and to
waive any informality in the bids received.
8. ISSUANCE OF PURCHASE ORDER
A Purchase Order will be issued to the selected Bidder.
9. MINORITY BUSINESS PARTICIPATION AND NON-DISCRIMINATION
The successful Bidder, and any subcontractor under him, shall be required to ensure that minority and women
owned business enterprises will be provided equal opportunity to submit bids for subcontracts to the maximum
Black Creek Well 5 Pump Project
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extent feasible. Further, there shall be no discrimination in employment practices on the basis of race, religious
creed, color, national origin, ancestry, age, physical handicap, medical condition, marital status, or sex.
10. INSURANCE
Bidder must include, with their Bid, a Certificate of Insurance showing the limits as outlined in this section.
During the performance of the work under this project, the Contractor shall maintain the minimum levels of
insurance shown below and is responsible for ensuring original certificates of such coverage are submitted to
ONWASA directly from the insurance provider prior to performance. Policies shall list ONWASA as additional
insured on all applicable policies. All policies shall be obtained from insurance companies that are duly licensed
in the State of North Carolina to issue insurance policies for the limits and coverages so required, must cover
the term of the project, and provide thirty (30) days advance written notice to ONWASA in the event of
cancellation, expiration, or alteration.
1. General Liability Insurance, with a combined single limit of $1,000,000 for each occurrence and $2,000,000
in the aggregate or as otherwise specified in addendum, whichever is greater.
2. Automobile Liability Insurance, with a combined single limit of $1,000,000 for each person and $1,000,000
for each accident.
3. Workers' Compensation Insurance in accordance with statutory requirements and Employers Liability
Insurance, with a limit of $500,000 for each occurrence.
4. Excess Liability/Umbrella Insurance, with a limit of $1,000,000 per occurrence
In the event the Contractor is excluded from the requirements of the North Carolina Workers Compensation
Act and does not voluntarily carry workers compensation coverage, the Contractor shall carry or cause its
employees to carry adequate medical/accident insurance to cover any injuries sustained by its employees or
agents during the performance of service.
11. PROJECT ADMINISTRATION
The selected Bidder will coordinate all activities with Seth Brown, Treatment Facilities Administrator, via email
at sbrown@onwasa.com. The selected Bidder shall receive approval from ONWASA prior to performing the
work of the Project.
12. E-VERIFY/ IRAN DIVESTMENT
The Bidder shall comply with the requirements of Article 2 of Chapter 64 of the North Carolina General Statutes
by filling out the E-Verify Affidavit (Exhibit 4). By acceptance of this project, the Contractor affirms they are not
listed on the Final Divestment List created by the North Carolina State Treasurer pursuant to N.C.G.S. 143-6A-4,
Iran Divestment Act Certification.
13. VENDOR FORM
The Bidder shall complete the Onslow Water and Sewer Authority Vendor Form (Exhibit 3) and include it with
the submission of the Bid.
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