Yesler Terrace Landscape Maintenance Various Locations
| Agency: | Seattle Housing Authority |
|---|---|
| State: | Washington |
| Level of Government: | State & Local |
| Category: |
|
| Opps ID: | NBD15508970461524127 |
| Posted Date: | Feb 5, 2024 |
| Due Date: | Feb 22, 2024 |
| Solicitation No: | 5854 |
| Source: | Members Only |
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Yesler Terrace Landscape Maintenance Various Locations
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Solicitation Document
Solicitation #:
5854
Category:
Construction and maintenance
Issue Date:
Friday, January 19, 2024
Due Date:
Thursday, February 22, 2024 - 2:00pm
Status:
Open
Solicitation Type:
Request for Bids
Solicitation Document:
Description:
The Seattle Housing Authority (SHA) is seeking proposals from qualified contractors to maintain right of ways, mowing, edging, fertilize, weed control, noxious weeds, shrub trimming, leaf removal, climbing vines, management of irrigation system, winterize, start up in spring, tree maintenance, trash removal and general clean-up, plant replacement, insect and disease control as needed at Hinoki. location at 110 10th Ave S. Kirkland, WA 98033.
Pre-bid meeting:
Meet at Hinoki at 110 10th Ave S. Kirkland, WA 98033.
01.26.2024 9:00am
02.09.2024 9:30am
Deadline to submit questions:
Tuesday, February 13, 2024 - 4:00pm
Attachment Preview
REQUEST FOR BIDS (by E-Mail)
101 Elliott Ave W, Suite 100
PO Box 79015
Seattle, WA 98119
Date:
01/19/2024
To: Potential Bidders for SHA Solicitation
#5854 Yesler Terrace Landscape Maintenance
Various Locations
The work described below is subject to the conditions described on Attachment A, version 1
version 2
SHA Reference No.:
5854
(Federal Prevailing Wages)
Federal Wage Decision No.:
OR
N/A
(State Prevailing Wages)
Date of State Prevailing Wage Schedule:
WA State Prevailing Wages, King,
Residential, Effective Date 02162024
Number of Working Days to Complete For Questions Contact:
Work:
Phone No.: (206) 615-3318
Two Years
Habtu Demeke,
E-mail:
Sr. Contract Administrator
purchasing@seattlehousing.org
Project Description / Scope of Work:
See Scope of Work attached.
See Scope of Work below.
Asbestos Disclosure: SHA is reasonably certain that asbestos will not be disturbed by this project.
This project is estimated to be between $100,00.00 and $110,000.00 per year.
PRE-BID SITE VISIT:
January 26, 2024, at 9:00 AM Pacific Time (PT).
Meet at Hinoki at 110 10th Ave S. Kirkland, WA 98033
Site visit will take approximately 1 hour. Street parking is available.
DEADLINE FOR QUESTIONS: January 31, 2024, no later than 4:00 PM Pacific Time (PT).
Email your questions to:
purchasing@seattlehousing.org
BID DUE DATE AND TIME:
EMAIL YOUR BID TO:
February 16. 2024, no later than 2:00 PM Pacific Time (PT).
purchasing@seattlehousing.org
The bidder is responsible for ensuring that its Bid is received prior to the deadline. Bids received after the deadline will not be
considered.
Bids for Small Works Roster advertised projects will only be accepted from contractors who are listed on Seattle
Housing Authority’s Small Works Roster at the time bid is due. SHA utilizes the Small Public Works Roster maintained
by MRSC to solicit bids from contractors for this solicitation. Register for FREE at www.mrscrosters.org and select
Seattle Housing Authority. All companies on the roster must meet the agency’s minimum qualifications for licensing
bonding, and insurance and not be on any state or federal debarment lists.
BIDDER ACKNOWLEDGES RECEIPT OF ADDENDA(S) NUMBER(S): ________________
#5854 Yesler Terrace Landscape Maintenance
Various Locations
Page 1 of 3
BIDDER MUST COMPLETE THE INFORMATION BELOW. In addition, if a bidder has never done business with SHA, it must submit a
vendor fact sheet with its bid form. The Bidder must also submit the required Section 3 forms with its bid form.
If checked, Bidder must complete the attached Detailed Bid Price Forms and provide the total bid price for each location below.
Yesler Terrace Location
Total Bid Price Including WA State Sales Tax on
Labor and Materials
Hoi Mai Garden (Attachment F.1)
$
Kebero Court (Attachment F.2)
$
Leschi (Attachment F.3)
$
Raven Terrace (Attachment F.4)
$
Red Cedar (Attachment F.5)
$
Hinoki (Attachment F.6)
$
Total Bid Price All Locations
(Combine totals for all locations listed above)
Bidder’s Business Name:
Telephone No.:
$
E-Mail Address:
Address:
Business Classification:
WBE
Signature:
MBE
MWBE
City, State, Zip Code:
Contractor Registration No.:
Section 3
Date:
Printed Name and Title of Person Signing Bid:
By signing above, the Bidder acknowledges receipt of Attachment A and any addenda issued for this project and proposes to furnish all material
and labor and to perform all work described herein for the Bid Price noted above. The Bidder also certifies the following: to have personally and
carefully evaluated the Project Description / Scope of Work and Attachment A, and to have a clear understanding of the same, including the
requirement to pay prevailing wages.
ATTACHMENT A:
ATTACHMENT B:
ATTACHMENT C:
ATTACHMENT D:
ATTACHMENT E:
Version 2 ($50,000 to $250,000)
1. Scope of Work
2. Schedule of Work - Landscape
3. Schedule of Work - Irrigation System
4. Hinoki Landscape Picture
5. Map of areas HMG
6. Picture of Kebero Court
7. Raven property 1
8. RED CEDAR Planting mapping
9. Leschi Picture
WA State Prevailing Wages, King, Residential, Effective Date 02162024
Sample Contract
Forms
1. SHA Vendor Fact Sheet
2. Reserved
3. Suspension and Debarment Compliance Certificate for Contractor/Subcontractor
4. Reserved
5. Certification of Compliance with Wage Payment Statutes (SSB5301)
#5854 Yesler Terrace Landscape Maintenance
Various Locations
Page 2 of 3
ATTACHMENT F:
6. Non-Collusive Affidavit
Detailed Bid Price Forms
1. Hoi Mai Garden
2. Kebero Court
3. Leschi
4. Raven Terrace
5. Red Cedar
6. Hinoki
SUBMISSION CHECKLIST -
THE FOLLOWING FORMS NEED TO BE COMPLETED, SIGNED AND RETURNED
______
______
______
______
______
______
Request for Bids (Page 1 and Page 2)
SHA Vendor Fact Sheet
Suspension and Debarment Compliance Certificate
for Contractor/Subcontractor
Certification of Compliance with Wage Payment Statutes
Non-Collusive Affidavit
Detailed Bid Price Forms:
______
Hoi Mai Garden
______
Kebero Court
______
Leschi
______
Raven Terrace
______
Red Cedar
______
Hinoki
#5854 Yesler Terrace Landscape Maintenance
Various Locations
Page 3 of 3
Attachment A, Version 2
($50,000 to $250,000)
Request For Bid (by e-mail)
The work described in the Request for Bid (by e-mail) is subject to the following terms and conditions:
Bidder Responsibility: The bidder must meet the mandatory bidder responsibility criteria described below
and as specified in RCW 39.04 or 2 CFR 200 in order to be considered a responsible contractor and be
eligible for award consideration:
1. At the time of bid submittal, have a current certificate of registration in compliance with chapter 18.27
RCW, which must have been in effect at the time of the bid submittal.
2. Have a current Washington Unified Business Identifier (UBI) number.
3. If applicable:
Have Industrial Insurance (workers' compensation) coverage for the bidder’s employees working
in Washington, as required in Title 51 RCW;
Have a Washington Employment Security Department number, as required in Title 50 RCW;
Have a Washington Department of Revenue state excise tax registration number, as required in
Title 82 RCW;
Electrical Contractor License, if required by Chapter 19.28 RCW
Elevator Contractor License, if required by Chapter 70.87 RCW
Plumbing Contractor License, if required by Chapter 18.106 RCW
4. Not be disqualified from bidding on any public works contract under RCW 39.06.010 or RCW
39.12.065(3).
5. Has not been debarred, suspended, or otherwise ineligible to contract with SHA and is not included
on the Excluded Parties List System (EPLS) on GSA’s SAM (System for Award Management)
https://www.sam.gov/portal/public/SAM/ or the Department of Housing and Urban Development’s
“Limited Denial of Participation” list. This requirement also applies to the Bidder’s principals.
6. Have completed training requirements under RCW 39.04.350 before bidding on public works projects
as determined by the Washington State Department of Industries OR are exempt from the training
requirements under RCW 39.04.350.
7. Within the three-year period immediately preceding the date of the proposal submittal, has not have
been determined by a final and binding citation and notice of assessment issued by the department of
labor and industries or through a civil judgment entered by a court of limited or general jurisdiction to
have willfully violated, as defined in RCW 49.48.082, any provision of chapter 49.46, 49.48, or 49.52
RCW.
Prevailing Wages: The Contractor must pay all workers at least the prevailing wage rate for the type of work
performed in accordance with the applicable prevailing wage rate schedule referenced on the Purchase Order
or Request for Bid (by e-mail) form and included in these solicitation documents. The type of wage schedule
attached i.e., HUD Determined, Davis-Bacon, or the State Prevailing Wage schedule determines the
appropriate labor standards that apply to the work as outlined below and contained in the General Conditions
for Construction:
1) Part 11.13 for projects subject to the HUD-Determined wage rate schedule.
2) Part 11.12 for projects subject to Davis-Bacon wage schedule.
3) Part 5 for projects subject to the State prevailing wage schedule.
As part of its compliance with the prevailing wage requirements, the Contractor and, if applicable,
subcontractor(s) shall comply with the requirement to submit a Statement of Intent to Pay Prevailing Wages
and Affidavit of Wages Paid forms approved by the State of Washington’s Department of Labor and
Industries. Upon written request from SHA, the Contractor shall also comply (and shall cause its
subcontractors to comply) with any special, alternative, or supplemental filing instructions and requirements.
5854 Attachment A Version 2_50K to 250K
Last Revised 10.10.2023
Page 1 of 3
Bid Bond: SHA does not require a bid guarantee for small works roster construction projects estimated to
cost $100,000 or less.
Insurance: Within seven calendar days of award, the Contractor shall submit to SHA, and maintain throughout
the contract, at no expense to SHA, the following insurance coverage at the limits noted. Refer to SHA's
General Conditions of The Contract For Construction (the “General Conditions” or “SHA’s General Conditions”)
for more details:
1. Commercial General Liability Insurance. $1,000,000 each occurrence, and $2,000,000 in the
aggregate.
2. Additional Insured Endorsement Ongoing Operations: SHA (and any limited partnership when
applicable) must be included as an Additional Insured on a primary and non-contributory basis on all
Commercial General Liability policies of the Contractor. A Certificate of insurance (and policy
endorsements if needed) must be provided to SHA as evidence of additional insured coverage.
3. Additional Insured Endorsement Completed Operations: The Contractor’s CGL insurance shall
include SHA (and any limited partnership when applicable) as an additional insured for Contractors
Completed Operations by providing additional insured status on the CG2037 endorsement, or by an
equivalent policy or endorsement provision. The Contractors Completed Operations additional
insured status for SHA (and any limited partnership when applicable) shall remain in effect for not
less than three (3) years following the Final Acceptance of the Work by the Owner.
4. Employers Liability policy or Washington Stop Gap Liability insurance endorsement: $1,000,000 each
accident/occupational disease.
5. Workers Compensation coverage.
6. Commercial Business Auto Coverage. $1,000,000 per accident.
7. Pollution Liability Insurance: $1,000,000 combined single limit coverage, if the work involves handling
or disposal of asbestos, lead-based paint, contaminated soil, or other hazardous materials.
Performance & Payment Bond Requirements: Within seven calendar days of award, the Contractor shall
submit to SHA, in accordance with Section 2.05 of the General Conditions, a Performance and Payment
bond. Failure to furnish a Performance and Payment bond within the time specified may render the
Contractor ineligible for the contract. SHA may then either award the contract to the next lowest responsible
bidder or solicit new bids.
Retainage Requirements: SHA requires retainage to be withheld for small works roster construction projects
costing $50,000 or more.
Tax Exempt Status of SHA: Pursuant to State law (RCW 35.82.210), SHA is exempt from paying sales tax
when it obtains goods and services directly from the Contractor.
Protests: Any protest of award shall be resolved in accordance with SHA’s Procurement Policies, which may
be reviewed at SHA website.
General Conditions: SHA’s General Conditions are incorporated by reference and made a part of this
Request for Bid (by e-mail) and any subsequent contract or purchase order executed for this work as if fully
included herein. If the event of any discrepancy between the terms of this Attachment A and the General
Conditions, the General Conditions apply, except that the types and amounts of insurance specified above,
and the waiver of the Contract Bond and withholding of retainage specified above, shall take precedence
over the General Conditions. The General Conditions may be viewed by accessing SHA website, or upon
request by calling SHA at (206) 615-3379.
Performance Evaluation: The Contractor’s performance on this project will be evaluated in accordance with
SHA’s Contractor Performance Evaluation Program. A copy of the Program may be obtained by accessing
SHA website.
Section 3: Section 3 is a provision of the Housing and Urban Development Act of 1968. The purpose of Section
3 is to ensure that employment and other economic opportunities generated by certain HUD financial
assistance shall, to the greatest extent feasible, and consistent with existing Federal, State, and local laws and
regulations, be directed to low- and very low-income persons, particularly those who are recipients of
government assistance for housing, and to business concerns which provide economic opportunities to low-
5854 Attachment A Version 2_50K to 250K
Last Revised 10.10.2023
Page 2 of 3
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