PC1366 Inspection Services PC1377 Utility Billing Services
| Agency: | Housing Authority of the County of San Bernardino |
|---|---|
| State: | California |
| Level of Government: | State & Local |
| Category: |
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| Opps ID: | NBD15516806947183288 |
| Posted Date: | Mar 27, 2024 |
| Due Date: | Apr 8, 2024 |
| Solicitation No: | PC1366 |
| Source: | Members Only |
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PC1366 Inspection Services
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PC1377 Utility Billing Services
|
|
Bid Number: PC1366
Status: Open Issue Date: March 5, 2024 Closing Date: April 8, 2024 at 2:00 p.m. |
Bid Number: PC1377
Status: Open Issue Date: March 21, 2024 Closing Date: April 22, 2024 at 2:00 p.m. |
Attachment Preview
HOUSING AUTHORITY OF THE COUNTY OF SAN BERNARDINO
PROCUREMENT AND CONTRACTS DEPARTMENT
715 E. BRIER DRIVE, SAN BERNARDINO, CA 92408
(909) 890-0644 procurement@hacsb.com
ADDENDUM #1 FOR RFP PC1366 Inspection Services - Alternate
PLEASE NOTE: The following addendum to this Request for Proposal is hereby incorporated into the
bid process.
Timeline Update:
Release of RFP
Question Due
Answers to Questions
Proposals Due
Evaluation Process
Presentations
Award of Contract
March 5, 2024
March 21, 2024 @ 2PM PST
March 27, 2024
April 8, 2024 @ 2PM PST
April 2024
April 2024 if applicable
June 2024
Please note the updated answers to questions posted date. Questions and answers received
from the March 21, 2024 date will be posted on or before March 27, 2024.
REQUEST FOR PROPOSAL – PC1366
INSPECTION SERVICES – ALTERNATE INCLUDING
INDEPENDENT ENTITY SERVICES AND FUNCTIONS
Housing Authority of the County of San Bernardino
715 E. Brier Drive
San Bernardino, CA 92408
March 2024
HACSB
Procurement Department
Request for Proposal
INSPECTION SERVICES
RFP No. PC1366
Page 2 of 25
I. INTRODUCTION
The Housing Authority of the County of San Bernardino (HACSB) is one of the most
progressive housing authorities in the Country and also the largest provider of affordable
housing in San Bernardino County. HACSB proudly assists approximately 26,000 people,
most of whom are seniors, individuals with disabilities, veterans, and children.
In 2008, the agency embarked on an agency wide strategic planning process with the following
objectives: help clients achieve economic independence, ensure freedom of housing choice,
and save taxpayer dollars through efficient work. This has allowed us to enhance our work
around our mission and service philosophy. Ultimately, our Mission of empowering all
individuals and families in need to achieve an enriched quality of life by providing housing
opportunities and resources throughout San Bernardino County is our top priority.
As we see the demand for affordable housing increase, the limited affordable housing supply
we currently have available is not enough to house the thousands of families in need. As a
developer of sustainable affordable and market rate housing, over the years we have
expanded our housing stock to meet the county’s growing needs. Working diligently to
acquire, build, and renovate properties, we incorporate the concept of mixed income
communities, build utilizing green technology, and provide recreational and educational
facilities for everyone’s use.
Additionally, we are here as a steppingstone for families who need help building a foundation
for a brighter future. Therefore, aside from providing housing, we assist our customers with
ways of becoming economically independent. In collaboration with our partners, we provide
family/individual case management and counseling; career training and job placement;
program integrity; homeownership assistance; college scholarships, to name a few.
We value our vendors and contractors as partners in our mission to empower all individuals
and families in need to achieve an enriched quality of life by providing housing opportunities
and resources throughout San Bernardino County.
II. PURPOSE
The Housing Authority of the County of San Bernardino (HACSB) is seeking a qualified
property management agent for the fee management of the HACSB’s housing portfolio.
The Housing Authority of the County of San Bernardino (HACSB) was organized in 1941,
under the U.S. Housing Act of 1937. HACSB has a governing Board of Commissioners, which
are appointed by the County’s Board of Supervisors. The seven commissioners serve this
public agency and act as its Board of Commissioners. These individuals give generously of
their time in an effort to provide decent and affordable housing to low-income families and
seniors within the County of San Bernardino. An Executive Director appointed by the Board is
responsible for managing the daily operations of the agency and overseeing a staff of
approximately 130 employees. Annual budget for the Authority is approximately $100 million.
The majority of our work is to provide rental assistance to low-income families either by
housing families in the 2,204 units HACSB owns and manages or by providing subsidized
Page 2 of 25
HACSB
Procurement Department
Request for Proposal
INSPECTION SERVICES
RFP No. PC1366
Page 3 of 25
housing assistance to a landlord for renting their housing unit to 10,798 assisted families. We
provide housing assistance based on the number of rental assistance vouchers and other
affordable housing units for which we are authorized and funded through the U.S. Department
of Housing and Urban Development (HUD).
A. Contact Information
This RFP is being issued, as will any addenda by the HACSB. The contact person for the HACSB
is:
Angie Lardapide, Procurement
715 E. Brier Drive
San Bernardino, CA 92408-2841
(909) 890-0644
(909) 915-1831 - FAX
procurement@hacsb.com
Proposals and questions will not be accepted by e-mail or facsimile. All proposals must be
completed and uploaded into the PlanetBids website or by paper response. Instructions listed in
Section VII. Proposal Submission.
III. Contract Term
The Contract period will be for a three (3) year period beginning approximately July 1, 2024
through June 30, 2027, with two single or multiple year options to extend the contract until no
later than June 30, 2029, or until such time as terminated per the terms of the agreement.
The initial engagement will be for a three (3) year period. In addition, HACSB shall have the
option to extend the engagement for up to two (2) additional years, on a single or multiple year
basis, at the fee in the original proposal. The optional years shall be exercised by written
amendment executed by each party with Board of Commissioners approval on behalf of HACB
for additional funding on option years if needed.
IV. Proposal Timeline
Release of RFP
Question Due
Answers to Questions
Proposals Due
Evaluation Process
Presentations
Award of Contract
March 5, 2024
March 11, 2024
March 18, 2024
April 5, 2024
April 2024
April 2024 if applicable
June 2024
HACSB may insert elective choices such as site visit, oral interviews, presentations,
demonstrations, shortlist, best and final offers, etc.
Questions regarding the contents of this RFP must be submitted via PlanetBids or before time
and date and directed to the RFP Contact listed in Section II, Paragraph A – Contact Information.
All questions submitted will be answered and posted on HACSB’s website.
Page 3 of 25
HACSB
Procurement Department
Request for Proposal
INSPECTION SERVICES
RFP No. PC1366
Page 4 of 25
V. PROPOSAL CONDITIONS
A. Authorized Signatures
All proposals must be signed by an individual authorized to bind the Proposer to the provisions of the
RFP.
B. Term of Offer
Proposals shall remain open, valid and subject to acceptance anytime within nine (9) months after the
proposal opening.
C. Questions
Proposers may submit questions regarding this RFP via PlanetBids to the RFP Contact listed in Section II,
Paragraph A – Contact Information by the date stared in Section IV – Proposed Timeline. All questions,
without identifying the submitting company, will be compiled with the appropriate answers and issued as
an addendum to the RFP and posted on PlanetBids.
D. Required Review
Proposers should carefully review this solicitation for defects and questionable or objectionable
material. Comments concerning defects and objectionable material must be made in writing and
received by the RFP contact at least ten days before the proposal opening. This will allow issuance of
any necessary amendments. It will also help prevent the opening of a defective solicitation and
exposure of proposals upon which award could not be made. Protests based on any omission or error,
in the content of this RFP, may be disallowed if not brought to the written attention of the RFP Contact
in Section II, Paragraph A – Purpose, at least five days before the Deadline for Proposals.
E. Incurred Costs
HACSB is not obligated to pay any costs incurred by Proposer in the preparation of a proposal in response
to this RFP. Proposers agree that all costs incurred in developing a proposal are the Proposer’s
responsibility.
F. Amendments/Addenda to RFP
HACSB reserves the right to issue addenda or amendments to this RFP if HACSB considers that changes
are necessary or additional information is needed.
Changes to a proposal or withdrawal of proposals will only be allowed if acceptable requests are received
prior to the deadline that is set for receipt of proposals. No amendments or withdrawals will be accepted
after the deadline.
G. Best Value Evaluation
As established in this solicitation, HACSB realizes that criteria other than price are important and will
award contract(s) based on the proposal that best meets the needs of HACSB. The optimal
combination of quality, price, and various qualitative elements of required services will provide HACSB
the greatest or best value for its money.
H. Right of Rejection
Offers must comply with all the terms of the RFP, and all applicable local, state, and federal laws,
codes, and regulations. HACSB may reject as non-responsive any proposal that does not comply with
all the material and substantial terms, conditions, and performance requirements of the RFP.
Proposers may not qualify the proposal nor restrict the rights of HACSB. If Proposer does so, the
proposal may be determined to be a non-responsive counteroffer and the proposal may be rejected.
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