2024-17 Floating Dock Extension - Birdseye Boat Ramp
| Agency: | Town of Stratford Connecticut |
|---|---|
| State: | Connecticut |
| Level of Government: | State & Local |
| Category: |
|
| Opps ID: | NBD15523249024503042 |
| Posted Date: | Jan 12, 2024 |
| Due Date: | Feb 6, 2024 |
| Solicitation No: | 2024-17 |
| Source: | Members Only |
2024-17 Floating Dock Extension - Birdseye Boat Ramp
- uploaded on 1/12/2024 2:40 PM
Attachment Preview
PURCHASING
BID #2024-17
FLOATING DOCK EXTENSION
BIRDSEYE BOAT RAMP FACILITY
SEALED submissions are subject to the standard
instructions set forth on the attached sheets.
Any modifications must be specifically
accepted by the Town of Stratford.
: Released Friday, 12th January, 2024
Phillip Ryan, Purchasing Agent
Bidder:
_________________________________
Doing Business As (Trade Name)
_________________________________________
Address
_________________________________________
Town / State / Zip
_________________________________________
Title (Mr /Ms)
_________________________________________
Signature
_________________________________________
Telephone
_________________________________________
E-mail
Sealed bids will be received by the Purchasing Department at the office of the Purchasing Agent,
2725 Main Street, Room 104, Stratford, Connecticut 06615, up to:
10:00AM, Tuesday, 6th February, 2024
NOTE:
1. Bidders are to complete all requested data in the upper right corner of this page and must
return this page with their bid proposal.
2. No bid shall be accepted from, or contracts awarded to, any person/company who is in arrears
to the Town of Stratford upon debt, or contract or who has been within the prior five (5) years,
a defaulter as surety or otherwise upon obligations to the Town of Stratford.
3. Submissions are to be submitted in a sealed envelope and clearly marked “BID #2024-17” on
the outside of the envelope, including all outer packaging, such as, DHL, FedEx, UPS, etc.
offering more from forest to shore
INVITATION TO BID
The Town of Stratford (Town) on behalf of its Waterfront and Harbor Management Commission (WHMC) is seeking
competitive bids from qualified contractors with proven industry experience, to provide labor, materials, tools, equipment,
and all else necessary, to furnish and install a 10x40 floating dock including timber piles located at the Birdseye Boat Ramp
Facility. Installation shall be in spring 2024. Refer to attached documents prepared by RACE Coastal Engineering.
An Affirmative Action/Equal Opportunity Employer. Minority/Women’s Business Enterprises are encouraged to apply.
REQUESTS FOR INFORMATION (RFI) / ADDENDA
Direct requests in writing to:
Town of Stratford | Purchasing Department
Attention: Phillip Ryan | Purchasing Agent
2725 Main Street, Room 104 | Stratford, CT 06615
E-mail: PRyan@townofstratford.com
NOTE: Written requests for information will not be accepted after 12:00PM on Friday, 26th January, 2024.
Response will be in the form of an addendum that will be posted approximately Thursday, 1st February, 2024 at the close of
business to the Purchasing Department website: www.townofstratford.com/purchase
It is the responsibility of each bidder to retrieve addenda from the website. Any contact about this bid between a Bidder and
any other Town official and/or department manager and/or Town of Stratford employee, other than as set forth above, may be
grounds for disqualification of that Bidder. No questions or clarifications shall be answered by phone, in person or in any
other manner than specified above. Addenda will not be mailed, e-mailed or faxed out.
REQUIREMENTS
A. Prospective bidders are strongly advised to visit the site and verify the scope of the work, including measurements
and quantities, prior to submitting a bid. Town reserves the right to increase or decrease the amount of work, as
deemed in its best interest.
B. Price is to include all labor, materials, permits, fees, disposal, etc., required to properly complete the project,
including, but not limited to, the following:
1. Building permit approval where and as required by law. DEEP permits have been issued to the Town.
2. Installation of all new equipment and material as specified, including all structural support necessary for
complete and safe operation. Demolition of existing equipment is not required.
3. Site clean up.
C. The Bidder must not discriminate, nor permit discrimination, against any person on the grounds of race, color,
national origin, religion, sex, handicap, or veteran status, in their employment practices, in any of their contractual
arrangements, in all service and accommodations they offer to the public, and in any of their other business
operations.
D. The successful bidder MUST secure all required permits prior to commencing work on the site.
NOTE: The Town is not able to waive the State of Connecticut Education Fee applied to any project.
E. The awarded contractor will have access to the site as indicated under “SCHEDULE” and agreed upon at award of
contract. All work must be completed in a timely manner. At the Contractor’s option, he/she may access the site on
holidays, Saturdays and Sundays, if the Contractor pays the cost (including all overtime) for any required Town
staff/services. All work time must be approved and coordinated with the Town Engineer or designee.
F. Award of the project, either partial or in its entirety, is contingent upon funding approval by the Town Council.
CHECKLIST
The following must be submitted with proposal:
Cover page, completed and signed.
Price Proposal Form.
Addenda acknowledged on Bid Form and/or submitted if requested.
Bid Security: Bid Bond, Cashier’s Check or Letter of Credit. (No Exceptions)
List of references where projects performed of comparable size and scope within the past three years.
List of all sub-contractors identifying each trade, hourly rates, and Tax ID number.
Any and all exceptions itemized and attached to Bid Form.
W9 Form.
CHRO Bidder Contract Compliance Monitoring Report.
2024-17 / Floating Dock Extension – Birdseye Boat Ramp Facility
Page 2 of 9
BID PROPOSAL FORM
I, ___________________________________________________________have received the following contract documents,
1. Bid Document #2024-17
2. Drawings: 1, 2, 5 dated 04/08/2020, 4 dated 06/01/2022 (Drawing 3 omitted, demolition is not required.)
3. Addenda ___ through ___ posted at www.townofstratford.com/purchase and have included their provisions to:
Supply all labor, materials, tools, equipment, permits, taxes and insurances, etc., to perform the work as specified:
Furnish and install a single 10x40 floating dock with associated timber piles in accordance with the project specifications
and Alternate #1 plan on Drawing #5.
Labor:
$
Materials:
$
Equipment: $
Admin:
$
Other:
$
TOTAL:
/lump sum
Written Amount:
/lump sum
Manufacturer:
Model/System:
Engineered Specification is attached for all equipment and components for Owner approval:
NOTE: All proposed equipment subject to approval by Owner.
(yes/no)
The Bidder hereby certifies that any and all defects, errors, inconsistencies or omissions of which he/she is aware, either
directly or by notification from any sub-bidder or material supplier found in the Contract Documents are listed herewith in
this Bid Form.
State any and all exceptions that may apply and to the Contract Documents and attach to this page.
Name
Title
Signature
Date
2024-17 / Floating Dock Extension – Birdseye Boat Ramp Facility
Page 3 of 9
INSTRUCTION TO BIDDERS
PRICES
Prices quoted must be firm for acceptance by the Town of Stratford for a period of ninety (90) days, upon public opening of
all bids. Price shall include all applicable duties. Bidders shall be required to deliver awarded items at prices quoted in their
original bid. The price(s) and amount of the bid will have been arrived at independently and without consultation,
communication or agreement with any other contractor or bidder.
GUARANTEE
Equipment, materials and, or work executed shall be guaranteed for a minimum period of one (1) year against defective
material and workmanship. The cost of all labor, materials, shipping charges and other expenses in conjunction with the
replacement of defective equipment, and, or unsatisfactory work, shall be borne by the Contractor.
The Contractor shall upon written notice remedy any and all defects in materials or workmanship resulting from work done
under this contract and repair any damage to any structures or property caused by the Contractor incidental to this work, all
such repairs to be done in accordance with instructions furnished by the Manager of Facilities and paid for by the Contractor.
OBLIGATION OF CONTRACTOR
The Contractor shall do all the work and furnish all the materials, tools, and appliances necessary or proper for performing
and completing work required by this contract in a manner specified. All the work, labor, and materials to be done and
furnished under this contract shall be done and furnished strictly pursuant to and in conformity with the specifications hereto
attached and other directions of the Town (“Owner”), as given from time to time during the progress of the work under the
terms of the contract. The Contractor shall complete all work to be done under this contract to the satisfaction of the Owner
and in accordance with the specifications and drawings (where provided) herein mentioned at the prices herein agreed upon.
METHOD OF DOING WORK
The work must be started and done by the Contractor in such a manner as not to encounter delays to the traveling public
owing to delays in doing the work. It must be pushed to completion with all possible speed and no inconvenience to traffic
will be permitted where such inconvenience may be avoided. The Contractor shall conduct the work in such a manner so as
not to interfere with or willfully annoy Town employees and officials, including employees of public utilities, residents
adjacent to the work, and the general public.
The Contractor shall employ only competent employees to do work and whenever the Owner shall notify the Contractor, in
writing, that any employee on the work is, in the Owners opinion, incompetent, unfaithful, disorderly and otherwise
unsatisfactory, such employee shall be discharged from the work and shall not again be employed on it, except with the
consent of the Owner. At the site of the work, the Contractor shall employ at all times while work is in progress, a
construction superintendent or foreman who shall have full authority to act for the Contractor and who shall be acceptable by
the Owner.
In connection with the execution of the bid, subsequent purchase orders and/or contracts, the Contractor shall not
discriminate against any employee or applicant for employment because of age, race, religion, color, sex, or natural origin.
Executive order #11246 inclusive of all its amendments thereto relative to equal employment opportunities and
implementation rule and regulations of the Department of Labor and equal employment opportunities are incorporated herein
by specific reference.
The Town of Stratford reserves the right to require the successful bidder(s) to enter into such security arrangements and/or
written contracts as deemed necessary to protect its property and goods and interests.
The form of Agreement that the successful bidder will be required to execute will be decided by the Owner. The bidder, to
whom the Contract is awarded, must sign and deliver required copies to the Owner within seven (7) business days after
notice of award and receipt of Agreement forms from the Owner.
At or prior to delivery of the signed Agreement, the bidder to whom the contract is awarded shall deliver to the Owner those
Certificates of Insurance required by the Contract Documents and such Labor and Materials Payment Bonds and Performance
Bonds as required by the Owner.
2024-17 / Floating Dock Extension – Birdseye Boat Ramp Facility
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EXECUTION OF AGREEMENT
Bonds and Certificates of Insurance shall be approved by the Owner before the successful bidder may proceed with the work.
Failure or refusal to provide Bonds or Certificates of Insurance in a form satisfactory to the Owner shall subject the
successful bidder to loss of time from the allowable construction period equal to the time of delay in furnishing the required
material.
LIABILITY OF CONTRACTOR
The Contractor shall at all times safely guard the Owner's property from injury or loss in connection with this contract. The
Contractor shall at all times safely guard and protect the work and that of adjacent property (as provided by law and the
contract documents) from damage. The Contractor shall take all responsibility for the work and take precautions for
preventing injuries to persons and property in or about the work. The Contractor shall assume the defense of and indemnify
and save harmless the Owner and its officers, agents, and employees from all claims relating to labor and materials furnished
for the work, to inventions, patents and patent rights used in doing the work, or in consequence of any improper materials,
implements or labor used therein and to any act, omission or neglect of the Contractor and his/her employees therein.
The Contractor shall conduct the work in such a manner as to interfere as little as possible with travel on the highways and
observe all ordinances and statutes relating to obstructing the highway. The Contractor shall provide railing or suitable
barricades as good safe practice requires as outlined in the latest revised edition of the Manual of Accident Prevention in
Construction published by the Associated General Contractors of America and as required by the Owner to prevent accidents
or injury to persons, vehicles or animals.
Signs warning the public of construction in the near vicinity shall be maintained at a reasonable distance from either end of
the location of active construction or hazardous condition arising therefrom. All barricades, machinery and other hazards or
obstructions to the public use of the highway shall be brightly and properly lighted at night.
ASSIGNMENTS
The Contractor shall not sublet, sell, transfer, assign or otherwise dispose of the contract or any portion thereof or of the work
provided for therein, or of his/her right, title, interest therein, to any person, firm, partnership or corporation without the
written consent of the Owner. If any part of the work is sublet, sold, transferred, assigned or otherwise disposed of, the
Contractor will not be relieved of any responsibility in connection therewith. The Contractor may not subcontract a total of
work in excess of 50% of the original total contract value.
EXTRA WORK
The Owner shall notify the Contractor, in writing, of the necessity of such extra work, stipulating its character and extent.
Upon receipt of such notification, the Contractor shall advise the Owner, in writing, of the compensation, whether unit price
or lump sum as requested, for which he/she proposes to perform the extra work required. The Owner may accept the
compensation proposed by the Contractor, or if the Owner considers the prices submitted to be excessive, the Owner may
order the work done on a "Cost Plus" basis. In either case, the character and extent of the extra work together with the
accepted basis of compensation shall be communicated to the Contractor by means of a change order which, when signed by
the Contractor and the Owner, shall become part of the contract.
Unforeseen work made necessary by changes in plan or work necessary to complete the improvements for which no price is
provided in the contract, shall be done in accordance with the requirements of the specifications and as directed by the
Owner.
1. Approval Required: Except as specified herein, when any public work or improvement has been executed by
contract, no changes in the terms, conditions or scope of said contract nor deviations from the specifications made a
part of that contract which would result in any way in an increase in the cost of that contract to the Town shall be
allowed except by the approval of the Council.
2. Review: Any request for change orders shall first be considered by an appropriate committee appointed and then
referred to the Council for appropriate action.
3. Mayor’s Approval: Notwithstanding any provision to the contrary herein, the Mayor, acting upon the advice of the
Town Engineer, shall have the authority to approve any such changes or deviations without the approval of the
Council, provided that the cost of any such changes or deviations does not exceed the sum of $5,000, and further
provided that, in the opinion of the Mayor, due to extraordinary conditions, unforeseen contingencies, market
conditions or the nature of the requested change, it would not be feasible or in the best interest of the Town to delay
approval of the requested change.
2024-17 / Floating Dock Extension – Birdseye Boat Ramp Facility
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