Body Worn Cameras
| Agency: | Boone County, IL |
|---|---|
| State: | Illinois |
| Level of Government: | State & Local |
| Category: |
|
| Opps ID: | NBD15530927713620566 |
| Posted Date: | Feb 20, 2024 |
| Due Date: | Mar 18, 2024 |
| Source: | Members Only |
|
Body Worn Cameras Boone County Sheriff's Office |
February 20, 2024 : |
March 18, 2024 11:00 AM |
Attachment Preview
BOONE COUNTY, ILLINOIS
REQUEST FOR PROPOSALS
BODY WORN CAMERAS
BCG-2024-03
FEBRUARY 20, 2024
PROPOSALS WILL BE ACCEPTED UNTIL:
11:00 a.m. (Central Time)
Monday, March 18, 2024
SUBMIT PROPOSALS TO:
Office of the Boone County Clerk
1212 Logan Ave, Suite 103
Belvidere, IL 61008
GENERAL INSTRUCTIONS
Boone County Government will accept sealed proposals until Monday, March 18, 2024.
Boone County, Illinois is soliciting proposals from qualified companies to outfit the Boone
County Sheriff’s Office, deputies and correctional officers with 60 (sixty) body worn cameras
including cloud based long term storage.
SUBMISSION
Proposals are to be submitted in hard copy print to be received no later than 11:00 a.m. (Local
Time), Monday, March 18, 2024. All correspondence should be marked “BCG-2024-03 Body
Worn Cameras”. All are to be submitted to the Office of the Boone County Clerk at 1212 Logan
Avenue, Suite 103 Belvidere IL, 61008.
OFFICIAL CONTACT
Any questions concerning this Request for Proposal (“RFP”) should be submitted to:
Kevin Smyth, Lieutenant
601 N Main St
Belvidere, IL 61008
smyth@boonecountyil.gov
GENERAL TERMS AND CONDITIONS
A. Three (3) hard copies of your proposal and any attachments are to be submitted in a
sealed envelope.
B. Any proposal may be withdrawn by giving notice to the County Clerk and Recorder
before the stated-closing time.
C. Proposals that take exception to the County’s Terms and Conditions as a whole and
substitute the proposers’ standard terms and conditions may be rejected.
D. Vendors shall assume full responsibility for all costs necessary to assemble the required
information and for the timely delivery of the proposal at the above location.
E. This request for proposals (RFP) does not commit the County to award a contract or to
undertake any financial obligation whatsoever with respect to the requirement referred
to herein.
F. The County reserves the right, when it is deemed to be in the best interest of the
county, to negotiate contract terms with the selected Vendor to award the proposal or
combination of proposals deemed in the best interest of the County, at the County’s
sole discretion. Boone County reserves the right to reject any and all proposals.
G. To be responsive, the proposal must set forth full, accurate and complete information as
required by this RFP and all attachments.
H. Any amendment to this RFP will be issued in writing by the County. No information or
representation other than that contained in such an amendment, whether received
from an employee of the County or other person, will be considered to have been
modified or be grounds for deviation from any stipulation or requirement of this RFP.
I. The Vendor shall be responsible for complying with all Local, State, and Federal
regulations pertaining to this project including State of Illinois law relating to prevailing
wage and preference to citizens on public works project.
SCHEDULE (TENTATIVE)
Proposal response due at County by 11:00 AM CST
Proposal opening at 11:00 AM – County Board Room
Evaluation of proposals
Interviews with selected firms
Testing Period
County Board approval
March 18, 2024
March 18, 2024
March 18-29, 2024
April 1-12, 2024
April 15-26, 2024
May 16, 2024
*This schedule is subject to change.
INTRODUCTION
Boone County Sheriff’s Department is seeking the procurement of 60 body worn cameras, as
well as the associated equipment and software for the body cameras to properly function.
Vendors are to provide information regarding their body cameras, software licensing, software
installation and necessary training for the body cameras and associated software. Cost model
should include a breakdown of equipment costs, licensing fees and annual fee to maintain
equipment and software.
SCOPE OF SERVICES
Deputies:
40 Body Worn Cameras
4 multi-bay docking stations (minimum)
40 individual charging stations - 1 per deputy
40 magnetic or durable uniform mounts
Each body worn camera device shall be capable of providing the following:
o Rugged waterproof design
o Low light capability
o Instant playback capability (including audio and video)
o Adjustable LED/LCD front light capability (configurable or automatic)
o Multiple mounting options.
o Configurable pre-event buffering
o Full shift battery life (12 hours minimum)
Corrections/Reserves:
20 Body Worn Cameras
2 multi bay docking stations (minimum)
20 individual charging stations - 1 per deputy
20 magnetic or durable uniform mounts
Each body worn camera device shall be capable of providing the following:
o Rugged waterproof design
o Low light capability
o Instant playback capability (including audio and video)
o Adjustable LED/LCD front light capability (configurable or automatic)
o Multiple mounting options
o Configurable pre-event buffering
o Full shift battery life (12 hours minimum)
Software:
The software shall have built in redaction capability with automated redaction
The software shall be configurable with permissions based access
o The videos and any other digital evidence (i.e., photographs, pdf files, word files, etc.)
shall be accessible to any person or persons granted permission to view such files as
determined by Boone County Sheriff’s Office command officers. Example: Prosecutors,
Defense Attorneys etc. having their own portals for access
Audit Trails for chain of custody
The ability to upload and play I-Pro/ Panasonic Arbitrator (AV3 file type) video
Unlimited digital evidence storage
All applicable user licenses for full functionality
Unlimited transcription for videos
All yearly maintenance and support fees shall be provided at a “fixed” per year price. Operation of all
software and hardware products shall be warranted at minimum for a period of 12 months with option
for extended warranty. Included in this is a minimum of 1 hardware refresh for cameras and docking
stations during the length of agreement.
Proposal Content/Submittal Requirements
Below are the minimum requirements for the proposal. Consultants are encouraged to add
context and add sections as needed to fully explain your proposal.
1. Executive Summary
a. This section shall serve to provide the County with the key elements and unique
features of the proposal by briefly describing how the Potential Vendor is going to
provide the best solution. Summary should include a schedule of major milestones
to accomplish from contract execution to going live.
b. The summary should also include a list of high risk or problematic areas which are
identified during the proposal process that are reasons for concern. Potential
Vendors will not be evaluated on this paragraph and cannot lose evaluation points
for listing areas of concern. These concerns will be addressed with the successful
Vendor during contract negotiations.
2. Experience & References
a. Provide a list of at least three (3) references where you have provided similar
goods and services. Include organization, point of contact name, phone number,
number of cameras in use, number of years each has been using your system, and
corresponding interfacing systems that will be used by the Department.
3. Conceptual Treatment of Project and Work Plan
a. Describe in more detail your approach to the project. Include a project plan that
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