Workers' Compensation Claims Administration and Loss Control Services

Agency: St. Louis Community College
State: Montana
Level of Government: State & Local
Category:
  • R - Professional, Administrative and Management Support Services
Opps ID: NBD15546548279517513
Posted Date: Aug 18, 2020
Due Date: Sep 18, 2020
Solicitation No: B0003989
Source: Members Only
bid number managing coordinator/buyer telephone area code product/services description closing date/time Note
B0003989 Cynthia Green 539-5227 Workers' Compensation Claims Administration and Loss Control Services Sep. 18
3 p.m.

Attachment Preview

REQUEST FOR PROPOSAL NUMBER B0003989
Department of Purchasing
3221 McKelvey Road
Bridgeton, MO 63044
SPECIFICATIONS FOR WORKER’S COMPENSATION CLAIMS ADMINISTRATION & LOSS
CONTROL SERVICES
FOR ADDITIONAL INFORMATION, CONTACT:
Cynthia Green, Purchasing Supervisor
Phone: 314 539-5227 or email: cgreen2@stlcc.edu
Last Date to Submit Questions: Monday, August 31, 2020
IFB CLOSING DATE: Friday, September 18, 2020
IFB CLOSING TIME: 3:00 p.m., local time
Date Issued: August 17, 2020
Table of Contents
................................................................ 1
REQUEST FOR PROPOSAL NUMBER B0003989 ........................................................................................... 1
SPECIFICATIONS FOR WORKER’S COMPENSATION CLAIMS ADMINISTRATION & LOSS CONTROL
SERVICES ................................................................................................................................................... 1
Request for Proposal B0003989 for Worker’s Compensation Claims Administration & Loss Control
Services ......................................................................................................................................................... 3
M/WBE Participation Clause:................................................................................................................. 3
INSTRUCTIONS TO ALL BIDDERS ............................................................................................................... 4
REQUEST FOR PROPOSAL NUMBER B0003989 - INVITATION .................................................................. 5
CONTRACT OR BLANKET ORDER AGREEMENTS........................................................................................ 6
SCHEDULE FOR RECEIPT OF PROPOSALS AND CONTRACT AWARD:......................................................... 7
SUBMISSION OF PROPOSAL(S).............................................................................................................. 7
SECTION 1 INTRODUCTION ..................................................................................................................... 8
EVALUATION PROCESS.............................................................................................................................. 8
SECTION 2 CLAIMS ADMINISTRATION SERVICES REQUEST: ............................................................... 9
SECTION 3 LOSS CONTROL SERVICES REQUIRED: ................................................................................. 10
SECTION 4 PROPOSAL FORMAT AND SUBMISSION .............................................................................. 10
Administrative Details and Checklist .......................................................................................................... 11
GENERAL TERMS AND CONDITIONS ....................................................................................................... 12
NOTICE AND INSTRUCTIONS TO BIDDERS/VENDORS RE: RSMO 285.530 .............................................. 15
AFFIDAVIT................................................................................................................................................ 16
St. Louis Community College Request for Proposal B0003989
Page 2 of 17
Request for Proposal B0003989 for Worker’s Compensation
Claims Administration & Loss Control Services
M/WBE Participation Clause:
St. Louis Community College is committed to providing equal opportunities for business growth
and development to Minority and Women-Owned Business Enterprises (M/WBEs). St. Louis
Community College will ensure that M/WBEs are given the opportunity to do business with the
college by increasing the amount of business placed with such enterprises when possible. The
goal is to ensure supplier diversity is part of both the pool of suppliers and part of the supply
chain in all areas of the College’s sourcing activities in our Procurement and Engineering and
Design Departments.
St. Louis Community College Request for Proposal B0003989
Page 3 of 17
INSTRUCTIONS TO ALL BIDDERS
St. Louis Community College (“College”) welcomes all interested parties to participate in its competitive bid process. Respondents will
be expected to submit proposals that are in compliance with the terms and conditions as outlined below:
1. All awards are subject to final approval by St. Louis Community College’s Board of Trustees, or their designated
representative(s).
2. Proposals must be sealed and delivered to the Department of Purchasing, 3221 McKelvey Road, Bridgeton, MO 63044 on or
before the time and date stipulated in the Invitation for Bid document. All late bids will be rejected.
3. The successful bidder(s) must comply with the State of Missouri’s Revised Statute RSMO 285.530 which states: No
business entity or employer shall knowingly employ, hire for employment, or continue to employ an unauthorized alien
to perform work within the state of Missouri. The affidavit included in Attachment A must be completed and
notarized to meet this provision. (This may be submitted after the notice of award is given.)
4 All proposals must be signed by a duly authorized representative of the person, partnership or corporation offering the bid.
Failure to sign the College Invitation for Bid document will result in automatic disqualification of that bid. The College reserves
the right to request written confirmation of persons authorized to sign all bids on behalf of a company.
5. Vendors may submit more than one bid proposal. No penalty or credit will be given for submitting multiple proposals.
6. Bidders are responsible for reviewing their proposals prior to submission to be certain they can honor all prices, terms and
conditions offered in bid. Bidders may submit written amendments or withdraw their bid proposals up until the date and time
of the scheduled bid opening. Once bids have been opened, all bidders will be expected to honor all prices and terms offered in
total. Unit price will prevail in cases of extension errors. Bid defaults will result in either temporary or permanent removal from
the College’s list of vendors in good standing.
7. If this proposal is accepted by the College, in whole or in part, it becomes a binding contract for the item(s) or section(s)
designated when signed by an authorized representative of the College and returned to the Proposer. By signing and
submitting this bid, you are offering to sell the goods and/or services to the College on the terms and conditions contained in
this Invitation for Bid. All purchases are subject to the terms and conditions contained in and attached to this Invitation for Bid.
By submitting a proposal, bidder agrees to these terms and conditions. Any additional or different terms proposed by bidder
are hereby objected to. The College may issue one or more “Purchase Orders” in connection with the contract formed by
acceptance of this bid. Any such Purchase Order shall be governed by this contract and shall not be deemed a proposal for
change or amendment, unless specifically so designated by the College.
8. Requests for clarification on RFP specifications should be addressed to the buyer identified in the bid document. Any changes in
specifications will be sent to all bidders in the form of a written addendum. All addenda become a part of the Request for
Proposal. Proposers are to sign and include all addendums with each bid being submitted.
9. Proposers are to check the College’s website at www.stlcc.edu/purchasing to ensure all addendums are included with
submission of bid responses.
10. Bidders may obtain Invitation for Bid results by either attending the bid opening or by appointment with the assigned buyer.
DELIVERY AND INVOICING INFORMATION
1. Invoices must be submitted in duplicate to:
Accounts Payable
St. Louis Community College
3221 McKelvey Road
Bridgeton, MO 63044
Invoices must reference the purchase order number, show unit and extended price on each item and list the “ship to” address.
2. The College renders payment only after delivery of services.
3. St. Louis Community College is a tax exempt public institution. The College’s tax exempt Missouri I.D. is 11166584.
St. Louis Community College Request for Proposal B0003989
Page 4 of 17
REQUEST FOR PROPOSAL NUMBER B0003989 - INVITATION
BUYER: Cynthia Green (314) 539-5227
DATE ISSUED: August 17, 2020
ITEMS/SERVICE REQUESTED: Worker’s Compensation Claims Administration & Loss Control Services
Sealed proposals will be received at the Department of Purchasing, St. Louis Community College,
Administrative Center, 3221 McKelvey Road, Bridgeton, MO 63044 until the time and date given
herein and then publicly opened for reading and evaluation: Please note that the College retains the
right to make an award on an item by item or all or nothing basis.
DATE & TIME BID WILL BE OPENED AND READ: Friday, September 18, 2020 at 3:00 p.m., Local Time
If this request for proposal is accepted by St. Louis Community College (“College”), in whole or in part,
it becomes a binding contract for the items or sections designated below when signed by an
authorized representative of the College and returned to the Respondent. By signing and submitting
this RFP, you are offering to sell the goods and/or services to the College on the terms and conditions
contained in this Request for Proposal. All purchases are subject to the terms and conditions
contained in and attached to this Request for Proposal. By submitting a response, bidder agrees to
these terms and conditions. Any additional or different terms proposed by bidder are hereby
objected to. The College may issue one or more “Purchase Orders” in connection with the contract
formed by acceptance of this proposal. Any such Purchase Order shall be governed by this contract
and shall not be deemed a proposal for change or amendment, unless specifically so designated by
the College.
Prices quoted are guaranteed for ________ calendar days from the date of the bid opening under the
terms and conditions offered in bid herein. (120 days unless otherwise specified)
In compliance with the above, the undersigned offers and agrees, if this bid be accepted, to furnish
any and all of the goods and/or services at the price quoted, delivered to the designated point(s)
within the time specified in this Invitation for Bid document. IF NOT SIGNED BELOW, BID WILL BE
DISQUALIFIED.
_________________________________________
(SELLER – Company Name)/FEIN#
_________________________________________
(Signature)
_________________________________________
(Printed Name and Title)
_________________________________________
(Company Address)
_________________________________________
(City/State/Zip Code)
Bid is accepted on behalf of the College by:
Cynthia Green, Purchasing Supervisor
______________________________________
Signature
Sections Approved:
St. Louis Community College Request for Proposal B0003989
Page 5 of 17
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