Fully Processed and Cataloged Library Books

Back Print
Agency: Houston Independent School District
State: Texas
Level of Government: State & Local
Category:
  • 76 - Books, Maps, and Other Publications
Opps ID: NBD15568788852102376
Posted Date: Mar 1, 2024
Due Date: Apr 12, 2024
Solicitation No: 24-02-07
Source: Members Only

Bid Information



Type
RFP
Status
Issued
Number
24-02-07 (Fully Processed and Cataloged Library Books)
Issue Date & Time
3/1/2024 03:00:03 PM (CT)
Close Date & Time
4/12/2024 05:00:00 PM (CT)
Time Left
41 days 22 hours 12 minutes 1 seconds
Notes


REQUEST FOR PROPOSALS (RFP)


INVITATION FOR VENDOR RESPONSE



Dear Vendor,


The Houston Independent School District is interested in receiving proposals from qualified individuals and/or organizations ("Vendor") for the procurement of select goods and/or services, as specified within this Request for Proposals ("RFP" or "Solicitation").




  • HISD Project Number: 24-02-07



  • Project Name: Fully Processed and Cataloged Library Books




In accordance with Houston ISD policies and procedures, HISD schools and/or departments are authorized to engage with "Approved Vendors" only. An HISD Approved Vendor is one that has been authorized for use upon having met a set of pre-determined criteria through a formal procurement process and awarded a contract ("Contract", "Agreement", or "Project") upon approval by the HISD Board of Education.


The first step in obtaining Approved Vendor status is to respond to this solicitation and submit all required information and documentation. Upon completion of the Project evaluation process and verification of compliance with HISD's liability insurance requirements and Minority/Women Owned Business Enterprises (MWBE) Program, one or more Vendors will be recommended to the Board of Education for contract award. Once the HISD Board of Education formally approves the selected Vendor(s) for award, the HISD Purchasing Services department will issue a Notice of Award letter, affirming the awarded Vendor(s) status as an Approved Vendor for this specific Project.


The tentative term of this Project is from June 14, 2024 , through June 13, 2025, with two (2) automatic annual renewals, not to extend beyond June 13, 2027 . Thereafter, HISD at its sole discretion may elect to either extend the Project for a term not to exceed 90 days for business continuity purposes, if needed.


Pre-Proposal Conference: A Pre-Proposal conference will be held virtually via Microsoft Teams at 3 PM CST on March 19, 2024. Vendors interested in participating in the Pre-Proposal Conference must RSVP by registering with the link provided below. Please include the following information in your registration: Vendor company name, attendee first and last name, and email address.



The HISD Category Specialist assigned to this solicitation is listed below. Any questions or concerns arising out of this RFP are to be directed to such individual in writing. Questions pertaining to the solicitation process or related to the scope or specifications contained in this RFP should be submitted via the electronic bidding portal by the deadline specified within the RFP. Answers to all questions received will be posted as an Addendum to this RFP within the electronic bidding portal.



Thank you in advance for your participation in this solicitation.


Sincerely,



Category Specialist Name: Yuridia Guerrero Martinez

Email Address: Yuridia.GuerreroMartinez@HoustonISD.org

Office Main Number: 713-556-6515

Direct Line: 713-556-6597


Purchasing Services Department


Houston Independent School District

Hattie Mae White Educational Support Center

4400 West 18th Street

Houston, TX 77092



Keep up with the latest news from HISD: www.HoustonISD.org




Contact Information
Name
Yuridia Guerrero Martinez
Address
4400 West 18th Street
Route 1
Houston, TX 77092-8501 USA
Phone
(713) 556-6597
Fax
Email
Yuridia.GuerreroMartinez@HoustonISD.org





Bid Attachments



















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13 items in 1 pages

RFP Part II Agreement Terms and Conditions Revised 08.10.2021 - EK.pdf (please login to view this document) 		HISD Standard Terms & Conditions: These Standard Terms & Conditions are requirements that are binding upon award of a HISD Contract to the selected vendor(s). These terms communicate the District’s expectations in regard to the vendor's performance in connection with the District’s purchases. 368 KB

24-02-07 RFP Part I Scope of Work - Specific Conditions.pdf (please login to view this document) 		RFP - Part I - Scope of Work & Specific Conditions: Vendors must review thoroughly the attached SOW and specific conditions associated with this RFP and upload an official proposal in response to this solicitation under the "Response Attachments" tab. 416 KB

24-02-07 RFP - Appendix A Vendor Questionnaire.xlsx (please login to view this document) 		RFP - Appendix A / Vendor Questionnaire – Materials and Services: Vendor must download this Excel workbook, review and complete all applicable questionnaires found in the multiple tabs, and upload the completed file under the "Response Attachments" tab. The Excel file must be uploaded as an unencrypted and unprotected file. Vendor Instructions: The questions asked on these questionnaires are aligned to the project scope of work and will help to increase the consistency and reliability of scoring during the evaluation process. Please follow the completion instructions provided within the file. 82 KB

24-02-07 RFP - Appendix B Vendor Questionnaire - IT Requirements.xlsx (please login to view this document) 		RFP - Appendix B / Vendor Questionnaire - IT Requirements: Vendor must download this questionnaire (Excel file), review and complete all applicable information found in the multiple tabs, and upload the completed file under the "Response Attachments" tab. The Excel file must be uploaded as an unencrypted and unprotected file. Vendor Instructions: Please follow the completion instructions provided within the workbook and complete all applicable tabs, as instructed. The information you provide within this workbook and all sheets within this workbook will be used to autoscore your response. NOTE: Vendors offering software related products and/or services must respond to Appendix B. Failure to submit the required information may exclude the vendor from providing these types of products and/or services to the District if applicable. If vendor does NOT provide these types of products and/or services, this appendix is OPTIONAL. 95 KB

VENDOR FORM Attachment B - MWBE Participation Report 09.01.23.pdf (please login to view this document) 		Attachment B: MWBE Participation Report: Vendor must download this form, complete it, and upload completed and signed form under "Response Attachments" tab. IMPORTANT: M/WBE documents are a part of Proposer’s evaluation. This documentation is required for your proposal to be evaluated by the district. HISD will determine whether the Proposer’s efforts meet the minimum standards of “Good Faith Effort” consistent with the district’s policy on the participation of M/WBEs. Failure to provide the required M/WBE documentation will be considered non-compliant. If a company is deemed non-compliant, it can lead to disqualification from the provision of goods and services to the district for current and/or future projects. 1.38 MB

24-02-07 VENDOR FORM Execution of Offer.pdf (please login to view this document) 		VENDOR FORM Execution of Offer: Vendor must download this form, complete it, and upload the completed and signed form under the "Response Attachments" tab. 291 KB

VENDOR FORM Certificate of Insurance.pdf (please login to view this document) 		Certificate of Liability Insurance (ACORD Form) and Insurance Verification Form: All prospective vendors must provide both a Certificate of Liability Insurance (ACORD form) and an Insurance Verification Form signed by the insurance agent/broker. The sample ACORD form provided herein displays the types of coverage and limits required of all vendors by the HISD Risk Management department. Both forms must be uploaded under "Response Attachments" Tab 824 KB

VENDOR FORM HB 1295 - Certificate of Interested Parties.pdf (please login to view this document) 		VENDOR FORM HB 1295 - Certificate of Interested Parties.pdf (726 KB)

HB 1295 - Certificate of Interested Parties: Vendor must complete the form online at https://www.ethics.state.tx.us/filinginfo/1295/ and upload the completed and signed form under the "Response Attachments" tab." Ensure to name "Houston ISD" as the Governmental Entity and the RFP Number referenced in this solicitation as the Contract ID Number. 		726 KB

VENDOR FORM W-9 (Updated 2018).pdf (please login to view this document) 		IRS FORM W-9 (Rev. 10-2018): Vendor must download this form, complete it, and upload the completed and signed form under the "Response Attachments" tab. Vendors must ensure that the Legal Name and the Taxpayer Identification Number (TIN) entered on this form matches exactly with the information referenced in their IRS income tax return. 129 KB

VENDOR FORM Conflict of Interest (CIQ).pdf (please login to view this document) 		VENDOR FORM Conflict of Interest.pdf (704 KB)        Conflict of Interest Questionnaire (Form CIQ): Vendors must download this form, complete it, and upload completed and signed form under the "Response Attachments" tab. If the prospective vendor doesn't have any conflict of interest to disclose, then enter your individual or company name on line 1, enter "Not Applicable" or "N/A" on line 3, and then sign and date on line 7. 733 KB

24-02-07 VENDOR FORM Reference Survey.pdf (please login to view this document) 		Reference Survey: The Evaluation Committee considers Vendor’s reputation and quality of Vendor’s goods or services in the evaluation of this Proposal. To aid in this process, the District requests that Proposer send the attached Vendor Form, Performance Evaluation Survey (Survey) to three (3) valid references. It is Proposer’s sole responsibility to ensure that Surveys are sent to Vendor’s desired references. Recipients must return the completed survey to HISD by the method(s) outlined on the Survey. The District will not accept a Survey returned by Vendor or a Survey returned after the assigned deadline. 345 KB

VENDOR FORM - Criminal History Background Check v11.16.2021 (FILLABLE).pdf (please login to view this document) 		VENDOR FORM - CRIMINAL HISTORY BACKGROUND CHECK CERTIFICATION: All vendors are required to download this form and then upload a completed and signed copy under the "Response Attachments" tab. The purpose of this form is for vendors to indicate whether their engagement with Houston ISD under this project/contract will involve direct contact with students, as defined within the form. 233 KB

VENDOR FORM - HISD Fingerprint Appointment Registration.pdf (please login to view this document) 		HISD FINGERPRINT APPOINTMENT REGISTRATION FORM: All vendors who may or will have direct contact with students and continuing duties in connection with this contract must be fingerprinted as indicated in the Solicitation. Vendors should provide a copy of this form to their employees and/or subcontractor employees so that they may schedule an appointment to be fingerprinted. All employees/subcontractor requiring to be fingerprinted should not perform services in connection with this contract until HISD has reviewed their criminal history background and cleared them to perform services. 351 KB



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