International Baccalaureate
| Agency: | Houston Independent School District |
|---|---|
| State: | Texas |
| Level of Government: | State & Local |
| Category: |
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| Opps ID: | NBD15568908892772247 |
| Posted Date: | Feb 13, 2024 |
| Due Date: | Feb 16, 2024 |
| Solicitation No: | 23-03-13-50 |
| Source: | Members Only |
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Bid Information
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Contact Information
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Bid Documents
| Document name | Format | ||||
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Bid Invitation |
Acrobat / PDF | ||||
Bid Attachments
| File Name | Description | File Size | ||||
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RFP Part II Agreement Terms and Conditions Revised 08.10.2021 - EK.pdf (please login to view this document) |
HISD Standard Terms & Conditions: These Standard Terms & Conditions are requirements that are binding upon award of a HISD Contract to the selected vendor(s). These terms communicate the District’s expectations in regard to the vendor's performance in connection with the District’s purchases. | 368 KB | ||||
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VENDOR FORM Execution of SOLE SOURCE.pdf (please login to view this document) |
VENDOR FORM Execution of Offer: Vendor must download this form, complete it, and upload completed and signed form under "Response Attachments" tab. | 387 KB | ||||
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VENDOR FORM Certificate of Insurance.pdf (please login to view this document) |
Certificate of Liability Insurance (ACORD Form) and Insurance Verification Form: All prospective vendors must provide both a Certificate of Liability Insurance (ACORD form) and an Insurance Verification Form signed by the insurance agent/broker. The sample ACORD form provided herein displays the types of coverage and limits required of all vendors by the HISD Risk Management department. Both forms must be uploaded under "Response Attachments" Tab | 824 KB | ||||
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VENDOR FORM HB 1295 - Certificate of Interested Parties.pdf (please login to view this document) |
VENDOR FORM HB 1295 - Certificate of Interested Parties.pdf (726 KB)
HB 1295 - Certificate of Interested Parties: Vendor must complete the form online at https://www.ethics.state.tx.us/filinginfo/1295/ and upload the completed and signed form under the "Response Attachments" tab." Ensure to name "Houston ISD" as the Governmental Entity and the RFP Number referenced in this solicitation as the Contract ID Number. |
726 KB | ||||
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VENDOR FORM W-9 (Updated 2018).pdf (please login to view this document) |
IRS FORM W-9 (Rev. 10-2018): Vendor must download this form, complete it, and upload the completed and signed form under the "Response Attachments" tab. Vendors must ensure that the Legal Name and the Taxpayer Identification Number (TIN) entered on this form matches exactly with the information referenced in their IRS income tax return. | 129 KB | ||||
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VENDOR FORM Conflict of Interest (CIQ).pdf (please login to view this document) |
VENDOR FORM Conflict of Interest.pdf (704 KB) Conflict of Interest Questionnaire (Form CIQ): Vendors must download this form, complete it, and upload completed and signed form under the "Response Attachments" tab. If the prospective vendor doesn't have any conflict of interest to disclose, then enter your individual or company name on line 1, enter "Not Applicable" or "N/A" on line 3, and then sign and date on line 7. | 733 KB | ||||
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VENDOR FORM - Criminal History Background Check v11.16.2021 (FILLABLE).pdf (please login to view this document) |
VENDOR FORM - CRIMINAL HISTORY BACKGROUND CHECK CERTIFICATION: All vendors are required to download this form and then upload a completed and signed copy under the "Response Attachments" tab. The purpose of this form is for vendors to indicate whether their engagement with Houston ISD under this project/contract will involve direct contact with students, as defined within the form. | 233 KB | ||||
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VENDOR FORM - HISD Fingerprint Appointment Registration.pdf (please login to view this document) |
HISD FINGERPRINT APPOINTMENT REGISTRATION FORM: All vendors who may or will have direct contact with students and continuing duties in connection with this contract must be fingerprinted as indicated in the Solicitation. Vendors should provide a copy of this form to their employees and/or subcontractor employees so that they may schedule an appointment to be fingerprinted. All employees/subcontractor requiring to be fingerprinted should not perform services in connection with this contract until HISD has reviewed their criminal history background and cleared them to perform services. | 351 KB | ||||
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VENDOR FORM Price Schedule Appendix B.xlsx (please login to view this document) |
Appendix B - Price Schedule: All prospective vendors must submit individual price structure for software and related services referenced in the solicitation. | 65 KB | ||||
Attachment Preview
23-03-13-50
International Baccalaureate
Issue Date: 3/22/2023
Questions Deadline: 2/14/2024 05:00 PM (CT)
Response Deadline: 2/16/2024 05:00 PM (CT)
Contact Information
Contact: Regina Richards
Address: Purchasing Services
Hattie Mae White
Second Floor
4400 West 18th Street
Route 1
Houston, TX 77092-8501
Phone: (713) 556-6815
Email: email@houstonisd.org
Page 1 of 33 pages
Deadline: 2/16/2024 05:00 PM (CT)
23-03-13-50
Event Information
Number:
23-03-13-50
Title:
International Baccalaureate
Type:
Sole Source
Issue Date:
3/22/2023
Question Deadline: 2/14/2024 05:00 PM (CT)
Response Deadline: 2/16/2024 05:00 PM (CT)
Notes:
SOLE SOURCE REQUEST
INVITATION FOR VENDOR RESPONSE
Dear Vendor,
The Houston Independent School District is interested in engaging with your
company for the procurement of select goods and/or services as specified within this
Solicitation.
HISD Project Number/Name: 23-03-13-50 – Sole Source / International
Baccalaureate
In accordance with Houston ISD policies and procedures, HISD schools and/or
departments are authorized to engage with "Approved Vendors" only. An HISD
Approved Vendor is one that has been authorized for use by the HISD Board of
Education upon having met a set of pre-determined criteria.
The first step in obtaining Approved Vendor status is to respond to this Request for
Sole Source Project (RFCP) and submit all relevant information and documents, as
requested within this RSSP. Assuming that HISD receives all requested information
and documentation, and your organization's certificate of liability insurance (ACORD
form) is approved by the HISD Risk Management Department, then HISD will submit
a request to the Board of Education to authorize this engagement with your
organization.
Once the HISD Board of Education formally approves this engagement, then the
HISD Purchasing Services Department will issue a Notice of Award letter, affirming
your status as an Approved Vendor for this specific engagement. The term for this
project is from May 14, 2021, through May 13, 2022, with four automatic annual
renewals, not to extend beyond May 13, 2026.
The HISD Category Specialist assigned to this Request for Cooperative Project is
listed below. Any questions or concerns arising out of this request is to be directed
to such individual.
Thank you in advance for your participation in this event.
Sincerely,
Category Specialist Name: Jennifer M. Williams
Email Address: Jennifer.Williams@houstonisd.org
Page 2 of 33 pages
Deadline: 2/16/2024 05:00 PM (CT)
23-03-13-50
Office Main Number: 713-556-6515
Direct Line: 713-556-6550
Purchasing Services Department
Houston Independent School District
Hattie Mae White Educational Support Center
4400 West 18th Street
Houston, TX 77092
Billing Information
Address: Accounts Payable
Hattie Mae White
3rd Floor
4400 West 18th Street
Route 1
Houston, TX 77092-8501
Phone: 713 (556) 6400
Fax: 713 (556) 6412
Email: HISD_VendorInvoices@houstonisd.org
Bid Attachments
RFP Part II Agreement Terms and Conditions Revised 08.10.2021 - EK.pdf
View Online
HISD Standard Terms & Conditions: These Standard Terms & Conditions are requirements that are binding upon
award of a HISD Contract to the selected vendor(s). These terms communicate the District’s expectations in regard to
the vendor's performance in connection with the District’s purchases.
VENDOR FORM Execution of SOLE SOURCE.pdf
View Online
VENDOR FORM Execution of Offer: Vendor must download this form, complete it, and upload completed and signed
form under "Response Attachments" tab.
VENDOR FORM Certificate of Insurance.pdf
View Online
Certificate of Liability Insurance (ACORD Form) and Insurance Verification Form: All prospective vendors must provide
both a Certificate of Liability Insurance (ACORD form) and an Insurance Verification Form signed by the insurance
agent/broker. The sample ACORD form provided herein displays the types of coverage and limits required of all
vendors by the HISD Risk Management department. Both forms must be uploaded under "Response Attachments" Tab
VENDOR FORM HB 1295 - Certificate of Interested Parties.pdf
View Online
VENDOR FORM HB 1295 - Certificate of Interested Parties.pdf (726 KB) HB 1295 - Certificate of Interested Parties:
Vendor must complete the form online at https://www.ethics.state.tx.us/filinginfo/1295/ and upload the completed and
signed form under the "Response Attachments" tab." Ensure to name "Houston ISD" as the Governmental Entity and
the RFP Number referenced in this solicitation as the Contract ID Number.
VENDOR FORM W-9 (Updated 2018).pdf
View Online
IRS FORM W-9 (Rev. 10-2018): Vendor must download this form, complete it, and upload the completed and signed
form under the "Response Attachments" tab. Vendors must ensure that the Legal Name and the Taxpayer
Identification Number (TIN) entered on this form matches exactly with the information referenced in their IRS income
tax return.
Page 3 of 33 pages
Deadline: 2/16/2024 05:00 PM (CT)
23-03-13-50
VENDOR FORM Conflict of Interest (CIQ).pdf
View Online
VENDOR FORM Conflict of Interest.pdf (704 KB) Conflict of Interest Questionnaire (Form CIQ): Vendors must
download this form, complete it, and upload completed and signed form under the "Response Attachments" tab. If the
prospective vendor doesn't have any conflict of interest to disclose, then enter your individual or company name on
line 1, enter "Not Applicable" or "N/A" on line 3, and then sign and date on line 7.
VENDOR FORM - Criminal History Background Check v11.16.2021 (FILLABLE).pdf
View Online
VENDOR FORM - CRIMINAL HISTORY BACKGROUND CHECK CERTIFICATION: All vendors are required to download
this form and then upload a completed and signed copy under the "Response Attachments" tab. The purpose of this
form is for vendors to indicate whether their engagement with Houston ISD under this project/contract will involve
direct contact with students, as defined within the form.
VENDOR FORM - HISD Fingerprint Appointment Registration.pdf
View Online
HISD FINGERPRINT APPOINTMENT REGISTRATION FORM: All vendors who may or will have direct contact with
students and continuing duties in connection with this contract must be fingerprinted as indicated in the Solicitation.
Vendors should provide a copy of this form to their employees and/or subcontractor employees so that they may
schedule an appointment to be fingerprinted. All employees/subcontractor requiring to be fingerprinted should not
perform services in connection with this contract until HISD has reviewed their criminal history background and cleared
them to perform services.
VENDOR FORM Price Schedule Appendix B.xlsx
View Online
Appendix B - Price Schedule: All prospective vendors must submit individual price structure for software and related
services referenced in the solicitation.
Requested Attachments
VENDOR FORM: Execution of Offer
(Attachment required)
4. VENDOR FORM - EXECUTION OF OFFER: All prospective vendors must upload a completed and signed copy of
this form, which can be found under the "Attachments" tab. The form must be provided in PDF file format.
VENDOR FORM: W-9 (Rev. 10-2018)
(Attachment required)
7. VENDOR FORM - FORM W-9 (Rev. 10-2018): All prospective vendors must upload here a completed and signed
copy of IRS Form W-9 (Rev. 10-2018) in PDF file format. Vendors must ensure that the Legal Name and the Taxpayer
Identification Number (TIN) entered on this form matches exactly with the information referenced in your IRS income
tax return. A blank copy of this form is found under the "Attachments" tab. All documents are to be uploaded here in
PDF file format.
VENDOR DOCUMENTS: Proposal Response
(Attachment required)
1. VENDOR DOCUMENTS - PROPOSAL RESPONSE: All prospective vendors must upload their official proposal in
response to the Scope of Work provided in RFP - Scope of Work Section II under "Attachments" tab. Proposals must
be uploaded here in PDF file format.
VENDOR FORM: HB 1295 - Certificate of Interested Parties
(Attachment required)
6. VENDOR FORM - HB 1295 (CERTIFICATE OF INTERESTED PARTIES): All prospective vendors must upload here
a completed and signed HB 1295 form in PDF file format. This form must first be filed electronically through the Texas
Ethics Commission website. A sample form with filing instructions is found under the "Attachments" tab. All documents
are to be uploaded here in PDF file format.
VENDOR FORM: Certificate of Liability Insurance (ACORD Form)
(Attachment required)
5. VENDOR FORM - CERTIFICATE OF LIABILITY INSURANCE (ACORD FORM): All prospective vendors must provide
both a Certificate of Liability Insurance (ACORD) meeting or exceeding the HISD insurance requirements stipulated in
this solicitation and a completed and signed Insurance Verification Form provided by the insurance agency as
additional verification of the insurance being provided. All documents are to be uploaded here in PDF file format.
Page 4 of 33 pages
Deadline: 2/16/2024 05:00 PM (CT)
23-03-13-50
VENDOR FORM: Conflict of Interest Questionnaire (Form CIQ)
(Attachment required)
8. VENDOR FORM - CONFLICT OF INTEREST QUESTIONNAIRE (FORM CIQ): All prospective vendors must upload
here a completed and signed copy of this form in PDF file format. If vendor doesn't have any conflict of interest to
disclose, then enter your individual or company name on line 1, enter "Not Applicable" or "N/A" on line 3, and then
sign and date on line 7. A blank copy of this form with completion instructions is found under the "Attachments" tab. All
documents are to be uploaded here in PDF file format.
VENDOR FORM: Appendix B - Price Schedule
(Attachment required)
9. VENDOR FORM – Appendix B – Price Schedule: All prospective vendors must submit individual price structure for
software and related services referenced in the solicitation.
VENDOR FORM - Criminal History Background Check Certification
(Attachment required)
All prospective vendors must complete the VENDOR FORM: Criminal Histroy Background Check Certification, which
can be found under the "Attachments" tab and upload it here as PDF document. NOTE: All vendors must provide a list
of employees that will or may have direct contact with students AND continuing duties under this contract.
Bid Attributes
1 Bid Attribute Count
NOTE: There are 81 attributes within this solicitation. Vendor must read and consider each of the attributes listed
prior to submitting a response. This information along with your proposal response will be used for evaluation
purposes.
2 Vendor Instructions
It is recommended that vendors review the information associated with this solicitation in the following order:
1. Read the solicitation document(s) provided under the 'Attachments' tab to learn about the services requested by
Houston ISD and the associated terms, conditions, and specifications of this solicitation and any resulting award
recommendation;
2. Read all the information listed under the 'Attributes' tab to familiarize yourself with the information being provided
or requested by the District;
3. Read all the information listed under the 'Line Items' tab to understand the pricing information requested by the
District;
4. Gather the information you will need to prepare your proposal;
5. Provide all the required information (Bid Attributes), completed forms, and/or other documents (Response
Attachments), as requested per the instructions in this Solicitation; and finally,
6. Submit your proposal prior to the bid submission deadline.
IT IS HIGHLY RECOMMENDED THAT VENDORS SUBMIT THEIR PROPOSALS AT LEAST TWENTY FOUR (24)
HOURS PRIOR TO THE ESTABLISHED BID SUBMISSION DEADLINE IN ORDER TO WORK THROUGH ANY
ERRORS OR MISSED RESPONSES YOU MAY BE ADVISED OF BY THE SYSTEM AS YOU TRY SUBMITTING
YOUR PROPOSAL. THE DISTRICT IS NOT RESPONSIBLE FOR ANY NON-SUBMITTED PROPOSALS CAUSED
BY ANY REASON OUT OF THE DISTRICT'S CONTROL, INCLUDING BUT NOT LIMITED TO, IMPROPER
PLANNING BY THE VENDOR TO SUBMIT A RESPONSE PRIOR TO THE SUBMISSION DEADLINE, INTERNET
CONNECTIVITY ISSUES, OR TECHNICAL DIFFICULTIES OF ANY KIND.
Page 5 of 33 pages
Deadline: 2/16/2024 05:00 PM (CT)
23-03-13-50
This is the opportunity summary page. You are currently viewing an overview of this opportunity and a preview of the attached documentation.
For more information, please visit the Publication URL Web page.
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