Photography and Video Production Services
| Agency: | Spokane International Airport |
|---|---|
| State: | Washington |
| Level of Government: | State & Local |
| Category: |
|
| Opps ID: | NBD15577508753398679 |
| Posted Date: | Apr 17, 2024 |
| Due Date: | Apr 30, 2024 |
| Source: | Members Only |
Attachment Preview
Spokane International Airport
Request for Qualifications (RFQ)
for
Photography and Video Production Services
Pre-Proposal Meeting Location:
N/A
Pre-Proposal Meeting
Date:
N/A
Time:
N/A
Contact Person for Questions
Questions should be directed only to:
Telephone number: (509) 934-6724
Alannah Toft
Email address: atoft@spokaneairports.net
Marketing and Communications Manager
Deadline for Submission of Questions
Questions must be submitted to the individual named above no later than:
April 30, 2024 at 5 p.m.
Proposal Submission Place and Deadline
Submit Proposals to:
atoft@spokaneairports.net under the subject
“Spokane Airports Photography and Video
Production Services RFQ”
Date:
04/30/2024
Time:
5 p.m. (Pacific Time)
OR
Spokane International Airport
9000 W. Airport Drive, Room 204
Spokane, WA 99224
Attn: Alannah Toft
Spokane International Airport
RFQ for Photography and Video Production Services
Page 1 of 11
Spokane International Airport
Request for Proposals (RFQ)
for
Photography and Video Production Services
Spokane International Airport (Airport) is soliciting Proposals from qualified firms to
provide photography and/or video production services at Spokane International Airport
(GEG), Felts Field (SFF), and the Airport Business Park on a rotational or on-call basis.
Background Information
The Airport is seeking to create a roster of firms that can provide high-quality photography
and/or video production services that may be used by the Airport for presentations,
documents, social media, websites, and miscellaneous marketing materials. Specifically,
the Airport is interested in working with firm(s) who can demonstrate excellence in one or
more of the following categories:
• Aerial photography
• Architectural photography
• Business development photography
• Corporate headshots
• Event photography
• and/or Video production
Scope of Work
Qualified firm(s) may be selected to provide aerial photography, architectural
photography, business development photography, corporate headshots, event
photography, and/or video production services on a rotational or on-call basis. Selected
firm(s) will coordinate with Airport on logistics for photography and/or video sessions,
such as days, times and locations for shooting, as well as photo/video shoot duration.
Captured images and footage may be used by the Airport for presentations, documents,
social media, website and miscellaneous marketing materials. Information on specific
services qualified firm(s) may provide is outlined below.
1. PHOTOGRAPHY AND/OR VIDEO SERVICES
a. Aerial photography, intended to capture buildings, structures,
runways/taxiways, and construction progress.
Spokane International Airport
RFQ for Photography and Video Production Services
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i. If renting a helicopter to acquire aerial photos, photographer is
responsible for reserving and paying for the rental, then charging
Airport as part of final bill.
ii. For Drone Photography, operator must be a FAA-registered and
licensed drone operator and have an understanding of all local, state
and federal rules pertaining to operating a drone. Their aircraft must
be registered and operators are required to have their Remote Pilot
Certificates. Operators are also responsible for requesting any
required approvals and third-party permissions necessary for the
project, and notifying the Airport of the date and time aerial footage
will be captured.
b. Architectural photography, intended to capture terminal
interiors/exteriors, structures, runways/taxiways and construction progress.
c. Business development photography, intended to capture construction
progress and on-site sessions, portray available infrastructure and multi-
modal connectivity capabilities.
d. Corporate headshots, for Airport staff, Airport Board members and others,
as applicable
e. Event photography, such as for special events, media events, Felts Field
Neighbor Day, industry conferences, Airport Board meetings, and ribbon
cuttings.
f. Video, intended to document and capture the ongoing progress of the
Airport’s terminal renovation and expansion program, Airport events;
interviews with Airport leadership and partners, b-roll, time-lapse imagery,
and aerial footage.
2. POST-PRODUCTION SERVICES
a. Provide photo library to the Airport within seven (7) days of event or
photoshoot, unless otherwise specified.
b. Provide edits and updates to photos as needed. This may include potentially
resizing images, converting images to alternative file formats, inserting text,
etc.
c. Provide finished video product to the Airport within two (2) weeks of
receiving final draft approval.
i. During post-production, firm may also add voiceovers, music and
after-effects to video products as needed.
Schedule
Spokane International Airport
RFQ for Photography and Video Production Services
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The following is the schedule for this RFQ process (which is subject to change):
Date
April 17, 2024
April 30, 2024
May 1, 2024
May 3, 2024
May 10, 2024
Description
Issue Date of RFQ
Proposal Submission Deadline (Due Date)
Airport Reviews Submissions
Airport Notifies Selected Firm(s)
Selected Firm(s) Complete Airport’s New Vendor Intake Form
Term of Contract
Selected firm(s) will provide photography and/or video production services at the Airport
as needed on a rotational or on-call basis.
Funding Source(s)
The work to be performed is funded with funds from the Airport and there are no federal
funds involved with the work under this RFQ.
Evaluation Criteria
The Airport will evaluate Proposals received based on the following evaluation criteria
and will score Proposals up to the maximum number of points as noted for each
evaluation criterion.
The Proposer must include in its Proposal the information noted in the evaluation criteria
and must demonstrate how the firm meets the evaluation criteria.
Evaluation Criteria
1) Proposal Information Form: The Proposal Information Form,
included in Attachment A to this RFQ, must be completed, submitted,
and signed as part of your Proposal. You must include the name
and contact information of the individual in your firm that the Airport
should contact regarding questions about your Proposal.
Weighting
(Maximum
Points)
5
The contact information should include the following:
• Name of individual, title (Mr., Ms., etc.),
• Firm name, address (city, state, zip code),
• Telephone number
Spokane International Airport
RFQ for Photography and Video Production Services
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• E-mail address.
2) Cover Letter: A brief cover letter providing general background of
20
the firm should be prepared and include the following:
• The firm’s name, email, address and principal place of
business
• A link to firm’s website
• The photography service(s) (e.g. aerial photography, event
photography) the firm would like to be considered for.
• A description of the firm’s overall qualifications and experience,
particularly to providing photography services with clients on
projects similar to those required in the Scope of Work.
• Confirmation the firm can meet the following general
requirements:
i. Has access to the necessary equipment to perform
photography assignments. These may include but are
not limited to a DSLR camera, tripod, lighting, memory
cards, photo editing software.
ii. Can provide high-resolution images in a timely manner.
iii. Can provide photo waivers as needed.
iv. Will assign exclusive rights of ownership to Spokane
Airports on all final images, video footage and digital
negatives, and will not copy, use or distribute images
and/or footage without the prior written consent of the
Airport.
3) Portfolio, showcasing samples of the specific photography and/or
50
video services (e.g. aerial photography, event photography) the firm
would like to be considered for. A hard copy or a weblink to the firm’s
portfolio is acceptable.
4) Proposed Cost: Please include hourly rate, and if applicable, costs
20
of similar assignments. The Airport reserves the right to negotiate
the cost with the selected firm.
5) Standard Contract Language: The Airport intends to utilize its
5
standard Consultant Contract or Service Contract for this project.
The Contract may be viewed at the following website of the Airport:
http://www.spokaneairports.net/RFQ.htm. Each firm must affirm in
its Proposal that the terms and conditions of this Contract are
acceptable, or if the firm takes exception to any of the proposed
language in the Contract, the firm must specifically describe the
reasons for the exceptions and propose in its Proposal alternative
Spokane International Airport
RFQ for Photography and Video Production Services
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