Notice is provided that the City of Saint Charles, Missouri (hereinafter, the “City”) will accept competitive sealed bids at St. Charles City Hall, Department of Engineering Office, Room 202, 200 North Second Street, St. Charles, Missouri 63301 until 2:00p.m. local time, on 01/25/2024 at which time all bids for the Berlekamp Drive Storm Water Improvements (hereinafter, the “Project”) will be publicly opened and read.

Bids will be received at the City Hall lobby desk on 01/25/2024, beginning at 8:00am local time, until the bid deadline at 2:00pm local time. Upon closing of the bid period, bids will be opened.

The Project work shall include the following description of the work: Installation of approximately 36 cubic yards of cast-in-place reinforced concrete retaining wall. Bank stabilization with approximately 25 square yards of light stone revetment, 44 square yards of heavy stone revetment, 75 cubic yards of haul in clean fill material. Project also includes installation of wood fencing and chain link fencing, removal of existing improvements, necessary grading, and site restoration.

The bid shall be made on the bid form provided in the bid specifications and shall be delivered in a sealed envelope plainly marked on the outside with Bid No. 4710 and the name of the Project to the Department of Engineering Office on or before the date and time specified above. No facsimile bids shall be accepted.

The bid shall be accompanied by a bid deposit (guaranty) for the amount equal to five percent (5%) of the total bid amount. The bid deposit may be in the form of a bid bond issued by an insurance company authorized to do business in the state of Missouri and with a financial strength rating of A with a financial size category of IX or better by A. M. Best, a certified check or a cashier's check drawn on a bank located in St. Charles County, the City of Saint Charles, St. Louis County, or the City of St. Louis. The bid deposit shall be forfeited to the City if the bidder does not execute a contract for the Project and provide all bonds, insurance requirements and other required documents by the date stated in the bid award.

The City reserves the right to require the bidders to provide proof of the ability to properly finance and execute the Project together with a record of successful completion of similar projects. The City reserves the right to reject any and all bids or to advertise for new bids. The City reserves the right to defer the acceptance of any bid and the execution of a contract for up to one hundred twenty (120) days after the date of bid opening. The successful bidder shall execute the Project contract and deliver all bonds and other required documents by the date stated in the bid award.

The successful bidder shall furnish a performance and payment bond for one hundred (100%) percent of the contract amount and shall provide certificates of insurance and insurance policy endorsements for workers’ compensation, commercial general liability, auto liability, property damage and other policies of insurance as stated in the bid specifications and in the amounts stated therein for the therein stated policy periods. An additional separate guarantee performance bond in the amount of 10% of the contract amount shall be delivered at time of contract execution to guarantee satisfactory performance of the work completed for a period of two (2) years after the date of acceptance of the work.

Project work shall commence within seven (7) calendar days after the date of written notice from the City. Within such time, Contractor shall initiate necessary shop drawings and upon approval place orders for necessary storm structures, storm pipe and other material necessary for construction of project improvements. Contractor shall provide City with copies of material orders placed. City shall allow contractor sufficient lead time for delivery of material based on current industry supply schedules. Contractor shall notify City of expected delivery dates and coordinate schedule of construction based on delivery dates provided by material supplier(s). Site work shall not commence until such material is available to the contractor or has been delivered to the project site. The Contractor shall then complete all work within sixty (60) calendar days from the date of beginning site work or receipt of material, whichever occurs first.

The City of Saint Charles is an equal opportunity employer and does not discriminate because of age, ancestry, color, disability, familial status, religion, or sex.

Plans and specifications are available at https://planroom.drexeltech.com . Plans and specifications can be downloaded or ordered for the fee listed online. The City shall not provide any plan sets directly to the selected bidders / contractors for the project. Additional plan sets may be purchased through Drexel Technologies.

Questions regarding the plans and specifications must be submitted in writing to the City of Saint Charles Department of Engineering. All questions will be received until 3:00 p.m. local time on 01/18/2024 at which time no additional question will be addressed.

City of Saint Charles, Missouri
Department of Engineering
200 North Second Street, Room 202
St. Charles, Missouri 63301