Jail Paper Products & Cleaning Chemicals
| Agency: | McHenry County |
|---|---|
| State: | Illinois |
| Level of Government: | State & Local |
| Category: |
|
| Opps ID: | NBD15667433904641576 |
| Posted Date: | Sep 11, 2023 |
| Due Date: | Oct 11, 2023 |
| Solicitation No: | 24-6604 |
| Source: | Members Only |
Jail Paper Products & Cleaning Chemicals
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- Department: Procurement and Special Services
- Category: BID
- RFP Number: 24-6604
- Start Date: 09/11/2023 2:38 PM
- Close Date: 10/11/2023 9:00 AM
| Contact | Djuana M. Leonard, C.P.M., Procurement Specialist |
| dmleonard@mchenrycountyil.gov | |
| Schedule | |
|
September 11, 2023
|
Solicitation Available |
|
September 25, 2023
|
Vendor Questions due via E-Mail No Later than 12:00PM CST |
|
September 28, 2023
|
Addendum posted to this page no later than 4:00PM CST |
|
October 11, 2023
|
Submissions Due No Later than 9:00AM CST. Submit PDFs via E-Mail |
| October 11, 2023 | Bid Opening conducted via WebEx at 1:00PM CST |
|
WebEx Information |
|
| Link |
https://mchenrycountyil.webex.com/mchenrycountyil/j.php?MTID=mdcbbe2516bef7e6455278d61d854d2de |
| Meeting Number | 2481 474 8174 |
| Password | 1234 |
| Phone | 1-408-418-9388 |
| Access Code | 2481 474 8174 |
Document Links
Attachment Preview
McHenry County Purchasing Department
2200 N Seminary Avenue, Woodstock, IL 60098
Bid 24-6604
Jail Paper Products and Cleaning Chemicals
Contact Person:
Djuana Leonard, C.P.M., Procurement Specialist Email: dmleonard@mchenrycountyil.gov
Bid Due Date and Time: October 11, 2023, no later than 9:00 a.m. (CST)
PDFs should be emailed to dmleonard@mchenrycountyil.gov.
Electronic bids ONLY, no onsite bid opening.
MANDATORY COVER PAGE
PLEASE TYPE or PRINT CLEARLY
Company: _________________________________________ Date: ___________________
Contact Person: _________________________________
Address:______________________ City: ________________ State: ____ Zip Code: ________
Email Address: ______________________________________________________________
Telephone Number: ___________________
The attention of bidders is directed to the McHenry County Purchasing Ordinance, amended August 1, 2019. This
Ordinance is incorporated by reference into this bid as if it were contained herein. If you have not received a copy of the
above Ordinance and desire a copy, please contact the Purchasing office.
Any communication regarding this bid between the date of issue and date of award is required to go through the
Procurement Specialist listed above (or the Purchasing Administrative Specialist). Unauthorized contact with other
McHenry County staff or officers is strictly forbidden.
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McHenry County Purchasing Department
2200 N Seminary Avenue, Woodstock, IL 60098
SCHEDULE OF EVENTS
September 11, 2023
Bid Available on County Website
September 25, 2023
September 28, 2023
October 11, 2023
October 11, 2023
Questions due no later than 12:00PM CST. Submit via email
Addendum posted on County website no later than 4:00PM CST
Bids due no later than 9:00AM CST
Email PDFs to dmleonard@mchenrycountyil.gov
No Onsite Bid Opening
Bid opening conducted via WebEx meeting at 1:00PM CST
Details available on bid page
DESCRIPTION OF WORK AND SPECIFICATIONS
McHenry County seeks qualified bidders to provide and deliver Paper Products and Cleaning
Chemicals to the jail, subject to continuing need and availability of funds. This is a multi-year contract;
Year 1 from 12/1/23-11/30/24, Year 2 from 12/1/24-11/30/25, Year 3, optional, from 12/1/25-11/30/26
and Year 4, optional, from 12/1/26-11/30/27. Items may be added or removed to this contract, as needed.
Bid on the list below; equivalent items may be offered. If a bidder offers an alternate item for
consideration, the bidder must include complete specification along with a picture of the product,
name the brand and demonstrate that the alternate item is equal.
If a vendor submits a bid for a different brand, make, model, etc. of the items listed below, then the
bid submitted must list the brand name and manufacturer’s item number. The item(s) submitted must
match the below listed items manufacturer’s specifications exactly; weight, density, size, quantities, color,
absorbency, case pack, etc. The County reserves the right to reject any alternate item which it determines
is not equally suitable for the specified purpose. The burden of proof is on the bidder.
Products listed below include an estimated annual quantity only. Quantities are not guaranteed for
this bid. Items will be ordered on an as-needed basis. Items may be added or removed throughout the term
of this contract.
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McHenry County Purchasing Department
2200 N Seminary Avenue, Woodstock, IL 60098
Sample Requirements:
Samples must be submitted and arrive no later than 2:00PM CST, October 10, 2023.
Samples must be clearly marked “Bid 24-6604 samples for: XYZ COMPANY”.
Samples may be submitted either by mail or dropped off in person between the hours of 8:00AM-3:00PM
CST, M-F.
• Mail/Ship to: McHenry County Government Center, Attn: Purchasing, 2200 N. Seminary Ave.,
Woodstock IL, 60098
• Drop off in person: McHenry County Administration Building, 667 Ware Rd., Woodstock IL,
60098
• Samples will not be returned to bidder.
• If samples do not arrive by the deadline of 2:00PM CST, October 10, 2023, the County
reserves the right to reject bid.
ALL BIDDERS (regardless of whether we have done business with you previously or are doing business
with you currently) MUST SEND A SAMPLE OF THE FOLLOWING ITEMS
(samples will not be returned)
The County reserves the right to request additional samples after bid opening.
1. Clear coreless roll bags, 40”x48”, 22mic, no twist ties allowed – 1 bag minimum
2. Clear coreless roll bags 24 X 33 8mic, no twist ties allowed – 1 bag minimum
3. Red Bio Bag, 40" X 46", 1.2ml (Mfg. Jaguar or equivalent) – 1 bag minimum
4. Red Bio Bag, 30” x 36”, 1.2ml (Mfg. Jaguar or equivalent) – 1 bag minimum
5. Red Bio Bag, 24 X 23, 1.2ml (Mfg. Jaguar or equivalent) – 1 bag minimum
6. Red, non-sequential numbered plastic tamper-proof seals - 1 each minimum
7. Rough Floor Mop (Mfg. Rubbermaid or equivalent)
- 1 each minimum
8. Spray trigger for quart bottles, no metal springs allowed - 1 each minimum
9. Toilet paper, 2-ply, 150 ft/roll, 4.3” x 3.6” sheet (5022) – 1 roll minimum
10. Toilet paper, 2-ply, 12” diameter, Jumbo roll, 3.54” x 2000ft., 3.3” ID core (2212) - 1 roll minimum
11. Paper towel, white wipers, ¼ fold, 12” x 13” (R940) – 1 pack minimum
12. Paper towel, multi-fold, 9.5” x 9.25”(548T) – 1 pack minimum
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McHenry County Purchasing Department
2200 N Seminary Avenue, Woodstock, IL 60098
DELIVERY REQUIREMENTS:
▪ Bidder must guarantee delivery within 10 business days of order placement.
▪ Products MUST be palletized & shrink-wrapped, when appropriate
▪ Pallets may NOT EXCEED the following: 48”x40” and stacked NO HIGHER than 68”
(including pallet)
▪ NO LOOSE products will be accepted, unless prior arrangements have been made with Jail
Staff
▪ All deliveries must be off-loaded at the dock
ADDITIONAL REQUIREMENTS:
The McHenry County Correctional Facility must comply with all ACA policies concerning inmates use of
products listed below.
*Products marked are used by our inmates
***SDS required, submit copy with bid
Refer to following list of Products
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McHenry County Purchasing Department
2200 N Seminary Avenue, Woodstock, IL 60098
MANDATORY PAGE
BID PAGE
Bidder accepts the terms and conditions of the bid. This Bid will remain subject to acceptance for 120 days after the
Bid opening. The County reserves the right to accept or decline options to determine the low bidder(s) and award
based on the costs that are in the best interest of the County.
REFER TO MANDATORY EXCEL BID PAGES TO SUBMIT PRICING
SUBMIT PRICING USING EXCEL WORKBOOK FORMAT
DO NOT PDF
Exceptions to this Bid. If none, write NONE
______________________________________________________________
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