24-027-LH, Landfill Wastewater Pump System (5/16/2024)

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Agency: Macon Bibb County
State: Georgia
Level of Government: State & Local
Category:
  • 43 - Pumps and Compressors
Opps ID: NBD15670629127259791
Posted Date: Apr 25, 2024
Due Date: May 16, 2024
Solicitation No: 24-027-LH
Source: Members Only

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INVITATION FOR BID
FOR
Landfill Wastewater Pump System
BID NUMBER: 24-027-LH
72082
MACON-BIBB COUNTY, GEORGIA
ISSUED: 4/25/2024
BIDS DUE NO LATER THAN 12:00 NOON ON THURSDAY, May 16, 2024
Macon-Bibb County Procurement Department
700 Poplar Street
Suite 308
Macon-Bibb County City Hall
Macon, Georgia 31201
I. GENERAL
A. Invitation
1. Notice is hereby given that Macon-Bibb County will receive sealed bids for Landfill
Wastewater Pumps in the Macon-Bibb County Procurement Department, 700 Poplar
Street, Suite 308, Macon, Georgia 31201, until 12:00 noon on Thursday, May 16, 2024,
for the Macon-Bibb County Government.
NO BIDS WILL BE ACCEPTED AFTER THE ABOVE TIME.
2. Bids will be publicly opened and read in the Procurement Department Conference Room
on Thursday, May 16, 2024, starting at 2:00 p.m. Deadline to submit questions is
Friday, May 9, 2024, by 3:00 p.m. Questions are to be submitted via email only to
lhardwick@maconbibb.us
3. Minority, Women Owned and other Disadvantaged Business Enterprises are encouraged
to participate in the solicitation process. Additionally, respondents are encouraged to use
M/W/DBE subcontractors where possible. Small and other disadvantaged businesses
requiring assistance with the competitive process can contact Charise Stephens, Small
Business Affairs at (478) 300-2297 or cstephens@maconbibb.us .
B. Bid Documents
1 Bid documents will be made available at the Macon-Bibb County Procurement
Department, 700 Poplar Street, Suite 308 Macon, GA 31201, (478) 803-0550 or
www.maconbibb.us/purchasing/ under active solicitations.
Sealed Bids
SEALED Bids shall be delivered or mailed to:
Macon-Bibb County Procurement Department
Attn; Laura Hardwick
700 Poplar Street
Suite 308
Macon, GA 31201
lhardwick@maconbibb.us
Mark the outside of the envelope “24-027-LH Landfill Wastewater Pump System”
C. Forms
1. The enclosed Macon-Bibb County bid form shall be used. Use of other bid documents
may deem the bid to be non-responsive.
D. Validity
1. No bid may be withdrawn for a period of sixty (60) days after time has been called on
date of bid opening.
2. All prices shall be Delivered prices, FOB Destination, after deducting all non–applicable
taxes, delivered to each requesting department or office. Vehicles shall be ready to use.
E. Forms
1. The enclosed Macon-Bibb County bid form shall be used; use of other documents may
deem the bid non-responsive. Additionally, all submission documents must be completed
and included with the bid; failure to include completed, signed, and notarized forms (as
applicable) may deem the bid non-responsive.
F. Local Preference
1. Macon-Bibb County reserves the right to award bids to County businesses and merchants
whose bid is within 5% (five percent) of the lowest responsive and responsible bid which
conforms to the Invitation to Bid. INSTRUCTIONS TO BIDDERS
i. No consideration will be given any claim based on lack of knowledge of
existing conditions, except where the Contract Documents make definite
provisions for adjustment of cost or extension of time due to existing
conditions that cannot be readily ascertained.
b. Document Discrepancies
i. Should the bidder find discrepancies in, or omissions from the documents, he
shall at once notify the Macon-Bibb County Procurement Department.
ii. Requests for Interpretations of Drawings and Specifications shall be made in
writing to the Macon-Bibb County Procurement Department not later than
seven (7) days prior to receipt of bids, email preferred to
lhardwick@maconbibb.us.
iii. Any subsequent instructions to bidders will be issued in the form of addenda to
the specifications and sent to the bidder. All addenda shall be enumerated in
the Bid Form.
iv. All definitions set forth in the specifications are applicable to this Instruction to
Bidders, the Bid Form and the proposed Contract Documents including, but not
limited to, drawings, project manual, and any addenda issued prior to receipt of
bids.
1. Addenda are written or graphic instruments issued prior to the execution of the Contract
that may modify or interpret the bidding documents by deletion, additions, clarifications,
or corrections.
2. Addenda will become part of the Contract Documents when the Contract is executed.
c. Submittals
i. In order for bids to be considered, the complete bid document package shall be
submitted including each of the following completed documents.
1. Bid Form
2. Bidder’s Qualification Form
3. List of Sub-Contractors
4. Minority Participation Goal
5. Financial & Legal Stability Statement
6. Bid Bond in amount of 5% of the total base bid.
7. E-Verify Affidavit
II. INSTRUCTIONS FOR BIDDERS
a. Definitions
i. Wherever the term “Owner”, “County”, or “Macon-Bibb County” occur in these
specifications, it shall mean Macon-Bibb County, a political subdivision of the
State of Georgia acting through the Macon-Bibb County Board of
Commissioners.
ii. Wherever the term “work” occurs in these specifications, it shall mean the work
as defined herein, including, all labor, materials, equipment, transportation, and
supervision necessary to complete the contract.
b. Related Documents
i. Specifications (Attachment “A”)
ii. Bid Form
iii. Bidder’s Qualification Form
iv. Bidder MBE Plan Form
v. List of Sub-contractors
vi. Financial & Legal Stability Statement
vii. Bond Forms
viii. E-Verify Affidavit
c. Bidder’s Representation
i. Each bidder, by making his bid, represents that he has:
1. Read and understands the bidding documents; and,
2. Visited the site and became familiar with the local conditions under
which the work is to be performed.
a. Bidders shall examine the areas wherein work of this project is
to be carried out and shall take into consideration all
conditions that might affect his work.
i. The failure of the bidder to inspect firsthand the areas
affected by work in this project shall not relieve him
of the obligation to comply fully with the scope of
the work as defined herein.
G. Reservations
1. Macon-Bibb County reserves full freedom (in addition to the right to reject any and all
bids) in awarding bids to consider all available factors including, but not limited to, price,
the provision of needed and unneeded features, usefulness to the using department and
prior Macon-Bibb County experience. Hence, Macon-Bibb County may award bids to
other than the lowest bidder if in the judgment of the Board of Commissioners the
interest of the County will be best served by award to another. Any required information
not submitted with bids shall deem bid nonresponsive.
2. Unless otherwise specified, manufacturers names, trade names, brand names, information
and/or catalog numbers listed herein are intended only to identify the quality level
desired. They are not intended to limit competition. The bidder may offer any equivalent
product that meets or exceeds the specification. If bids are based on equivalent products,
the bidder shall indicate on the bid form the alternate manufacturer’s name and catalog
number and shall include complete descriptive literature and/or specifications along with
proof that the proposed equivalent either meets or exceeds this specification. The County
reserves the right to be the sole judge of what is equal and acceptable. If a bidder fails to
name a substitute, he shall furnish goods identical to the bid specifications.
II
Technical Specifications
Macon-Bibb County is seeking to purchase the Thompson JSC Enviroprime System Series Pump
or approved equal. The pump is to be fueled by diesel. If offering an alternate brand, specifications
must be submitted with the bid.
The heavy-duty pump system must have the use of an air compressor to separate air from water
that will keep the pump from clogging.
The pump equipment must have a fully automatic priming and re-priming system that prevents
blow-by of sewage, effluent and waste discharge onto the ground.
Contain sewer bypass, emergency response and high head/high-volume application to perform.
The pump system must have the ability to contain large solids handling up to 4 inches.
The pumps should suction lift up to 28 feet.
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