Traffic Engineering and Operations Manual
| Agency: | State Government of Montana |
|---|---|
| State: | Montana |
| Level of Government: | State & Local |
| Category: |
|
| Opps ID: | NBD15688928478405988 |
| Posted Date: | Feb 20, 2024 |
| Due Date: | Mar 15, 2024 |
| Solicitation No: | Traffic |
| Source: | Members Only |
| Title | Closes |
| Traffic Engineering and Operations Manual | 03/15/2024 |
Attachment Preview
Montana Department of Transportation
2701 Prospect
PO Box 201001
Helena MT 59620-1001
Greg Gianforte, Governor
Malcolm “Mack” Long, Director
Date:
February 21, 2024
Subject:
Request for Proposals
Traffic Engineering and Operations Manuals
UPN 50606
To Whom It May Concern:
The Montana Department of Transportation (MDT) is accepting proposals from consulting firms
interested in authoring and updating MDT Traffic Operations and Traffic Engineering Manuals.
One firm will be selected to perform the work specified herein.
Teams may be established as necessary; however, it is expected that the prime consultant will be
capable of completing most of the work, and the proposal must clearly identify the prime for this
contract. As a rule, the prime consultant must complete at least 50% of the work for a specific
project or assignment unless written exception is given.
Montana professional engineering licensure is required for this work and must be in-hand at the
time your proposal is submitted. If this requirement is not met and clearly identified in the
proposal, your proposal will be considered non-responsive.
If your firm is interested, please submit a proposal as described herein.
SCOPE OF WORK
The Department has many manuals encompassing design process, administration and procedures
requiring updating. The department has an existing traffic engineering manual that was
completed/updated in 2007. This manual is available on the department website in pdf format.
The manual needs to be updated for newer or innovative traffic engineering content, updated
state of practice, as well as MDT procedures, organizational structure, administrative procedures,
etc. Development of a new traffic operations manual is also included within this scope of work.
The existing traffic manual should be used as a starting point and each chapter will need to be
reviewed and updated as appropriate. All chapters will need to be updated to some level of
effort and the required effort for each chapter will differ based upon content and changes in both
MDT and national practice since the time of the original manual development. An additional
new chapter addressing involvement with the MDT System Impact Action Process (SIAP) and
developers will need to be developed. Other new chapters may also be required.
The consultant will update the manual utilizing the existing Department organization, manuals
and standards as a guideline to determine the content of the updates. Manuals provided by other
Departments of Transportation, FHWA and AASHTO (such as the 2009 and 11th Edition of the
MUTCD, the current HCM, etc.) may also be used as guides.
The consultant will submit individual chapters upon completion for review by appropriate
Department personnel. Each revision and final draft will also be circulated for review. The text
will be submitted in Microsoft Word and Excel format for tables, diagrams, etc. The consultant
is responsible for all diagrams, figures and details. The Manuals will be prepared in a fully
hyperlinked HTML format ready for electronic posting.
LOCATION
Project work will be statewide.
PROJECT SCHEDULE AND DELIVERABLES
The project schedule will be developed and negotiated prior to executing the contract agreement.
STANDARDS, SPECIFICATIONS, AND POLICIES
Work is expected to follow MDT’s various Manuals, Guides, and Policies. These items may be
found on MDT’s Design Consulting web page at: http://www.mdt.mt.gov/business/consulting/.
PROPOSAL SUBMITTAL
Submit one (1) electronic version (Adobe© PDF format) of the proposal. Hard copy
proposals will not be accepted.
Submit the electronic version by uploading to the State of Montana File Transfer Service (FTS)
site, which can be accessed at this link: https://transfer.mt.gov. To upload to FTS, an account
must be created unless the person who is uploading already has an account. Uploading
instructions can be accessed at https://transfer.mt.gov/Home/Instructions. When your proposal
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has been uploaded, the FTS system will prompt you for an email address to send to. Please send
this email of your uploaded proposal to the following individuals:
Sheryl Tangen: stangen@mt.gov
Kelly Williams: kwilliams@mt.gov
Mark Studt: mstudt@mt.gov
The Department must receive the proposals for this RFP no later than 3:00 PM MST,
March 15, 2024.
Regardless of cause, late proposals will not be accepted and will automatically be disqualified
from further consideration. It shall be solely the vendor's responsibility to assure delivery at the
specified office by the specified time. Offeror may request the State return late proposals at
vendor’s expense or the State will dispose of late proposals if requested by the offeror. (See
Administrative Rules of Montana (ARM) 2.5.509.). If no request is made, late proposals become
the property of the Department. All proposals submitted on time become the property of the
Department.
The costs for developing and delivering responses to this solicitation are entirely the
responsibility of the offeror. The State is not liable for any expense incurred by the offeror in the
preparation and presentation of this submittal.
TENTATIVE RFP/SELECTION SCHEDULE
The anticipated schedule for consultant solicitation and selection for this contract is as follows
(subject to change):
February 21, 2024: RFP released
March 15, 2024: Proposals due to be submitted to MDT Consultant Design
April 1, 2024:
Proposals reviewed, rated, and ranked by the evaluation committee
April 3, 2024:
Consultant Selection Board meeting to select consultant
April 17, 2024:
Scoping meeting with selected consultant
There are three (3) members on the evaluation committee for this RFP (subject to change):
1. MDT Traffic and Safety Engineer
2. MDT Traffic Operations Engineer
3. MDT Traffic Design Engineer
PROPOSAL CONTENTS
The proposal must contain the information listed in this section. The proposal is limited to ten
(10) pages, not including the required Appendices. A single cover jacket/title page is allowed if
desired and will not count in the page limit. Each page is defined as one side of a letter size
sheet (no larger than 8 ½” x 11”), minimum font size of 10. Evaluation of information will begin
with the first page immediately following the cover jacket/title page, and every page will be
counted, in order, from that point forward, including any table of contents or divider pages the
firm wishes to include. Once the page limit is reached, any information included thereafter will
be removed and not considered or scored. Please organize your proposal in the same order and
numbering format as shown below, which will assist MDT in reviewing your proposal:
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Questions
1) Team Qualifications
Provide a discussion on how the team you propose to use for this project (including
subconsultants, if used) is best qualified to respond to the requirements of this project.
Discussion should focus on the requirements for this specific project, particularly your
team’s expertise and experience, as it relates to writing technical manuals similar to the
work described in the “Scope of Work” section above. Provide examples of previous
related project experience as it relates to these technical writing services. Identify
professional licensure of staff that satisfy the requirements for this contract. Include an
organizational chart of your team for this project. Also briefly discuss your compatibility
of systems, software, and equipment (i.e. CADD software, word processing software,
etc.), and experience with these systems, software, and equipment. The Department’s
standard design software is Autodesk® technology included in the Architecture,
Engineering & Construction (AEC) Collection. Describe any special equipment or
software you intend to use. Resumes may be considered as supplemental information for
scoring this question.
2) Project Approach
Transportation work has many challenging aspects, and the development and delivery of
a successful project that addresses and mitigates specific project challenges is of utmost
interest to MDT. Discuss the challenges you foresee as they relate to this project and its
requirements, your strategy for addressing these challenges, and your specific experience
in implementing the strategies identified. Describe your quality assurance/quality control
process. Include a discussion on the current and projected workload of key personnel, the
effects that workload would have on your ability to successfully deliver this project, and
your overall plan for delivering this project in a timely manner.
Appendix A: Resumes
Include brief resumes for the key personnel to be assigned to the contract. Resumes are
limited to one (1) page per person.
Appendix B: Cover Page Form
Include a completed version of MDT’s standard cover page form, available at the following
location:
http://www.mdt.mt.gov/other/webdata/external/cdb/MDT-CDB-002-Proposal-SOQ-Cover-Sheet.pdf
Information presented in the cover page form will not be considered in proposal scoring.
Appendix C: References
Submit references that includes a minimum of five (5) separate contracts from the past
three (3) years. If applicable, you may submit multiple contracts for a single client. Each
contract must pertain to work similar to the proposed scope of services. Include client
name, a currently employed primary contact person, an alternative contact person,
corresponding valid phone numbers and emails for both contacts, a range of contract value,
and a brief description of the work performed. If MDT needs to use these references for
the Past Performance Score (as described in the “Evaluation of Proposals” section below)
and is unable to contact the required number of references after a reasonable effort, the firm
will receive a zero for the missing reference(s).
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EVALUATION OF PROPOSALS
All proposals will be evaluated in accordance with the following factors:
1) Team Qualifications (100 points possible)
2) Project Approach (50 points possible)
3) Record of past performance (30 points possible)
a) If two (2) or more MDT evaluations specific to the discipline for this contract are
available for the consultant, the average score of these evaluations will be used.
Evaluations for Project Management & Overall Performance will also be included.
b) If fewer than two (2) MDT evaluations specific to the discipline for this contract are
available for the consultant, but there are two (2) or more MDT evaluations are
available for other work disciplines, the consultant’s current overall past performance
score from MDT evaluations will be used.
c) If there is only one (1) MDT evaluation available for the consultant, the record of past
performance score will be an average of the MDT evaluation and one (1) reference
check from the references provided in the unbound attachment.
d) If no MDT evaluations are available, the average score of two (2) reference checks
from the references provided in the unbound attachment will be used for this score.
Regardless of partnership/teaming relationships, the past performance of the prime
consultant will be the past performance scored that will be used for this score.
All Proposals will be evaluated using the following basic scoring methodology:
o Outstanding/Exceptional response: 90-100% of the available points
o Good response: 70-90% of the available points
o Average response: 50-70% of the available points
o Poor response: 30-50% of the available points
o Qualifications not clearly met: 0-30% of the available points
Following the review, evaluation, and rating of all proposals, the final results will be presented to
the Consultant Selection Board (Board) at the MDT Headquarters Building. At this time, the
Board will select the most qualified firm(s) to perform the work. The Board may consider any
proposal scoring within 2% of the highest-scoring proposal as equally qualified and take into
account its knowledge of the firms’ workload, past performance, and familiarity with the project
area and local entities in selecting the most-qualified consultant. In the event that a firm cannot
be identified as the most qualified through an evaluation of these proposals, MDT reserves the
right to narrow down the list of responding firms to an appropriate short list. Short-listed firms
will either be asked to provide a supplemental proposal or asked to be interviewed or provide a
presentation. Scores from the proposals, supplement project proposals (if used), and interviews
(if used) will be carried forward to determine final consultant score. Consultant selection is
finalized by MDT at the Consultant Selection Board meeting.
INDIRECT COST RATE REQUIREMENTS
Proof of the firm’s Indirect Cost Rate (overhead rate) is not required with this proposal
submittal. However, an Indirect Cost Rate may be required prior to executing a contract
according to MDT’s Indirect Cost Rate Requirements:
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