RFP - Exterior Sound System Installation at Gerald O’Connor Stadium
| Agency: | Fox C-6 School District |
|---|---|
| State: | Missouri |
| Level of Government: | State & Local |
| Category: |
|
| Opps ID: | NBD15708636699761764 |
| Posted Date: | Feb 12, 2024 |
| Due Date: | Mar 1, 2024 |
| Source: | Members Only |
Attachment Preview
“National District of Character”
Fox C-6 School District
Request for Proposal
For Exterior Sound System Installation at Gerald O’Connor Stadium
February 16th, 2024
Letter of Intent Due: February 23rd , 2024
Questions/Requests for Clarification Due: February 27th, 2024
Proposal Due: March 1st, 2024
745 Jeffco Blvd.
Arnold, MO 63010
p 636.296.8000
f 636.282.5170
www.fox.k12.mo.us
Fox C-6 School District Request for Proposal (RFP)
Sound System/PA Restoration
Acknowledgement: Please acknowledge receipt and interest in this Request for Proposal (RFP)
by completing the information requested below and faxing it to (636) 282-5170
Acknowledgement due date is February 23, 2024.
Provider Name: _______________________ Contact Name: ______________________
Address (include City, State, Zip): _____________________________________________
Phone: __________________ Fax: ___________________ Email: ________________
Dates:
Issued
Deadline for Questions
Responses to the Questions
Proposal Due Date
Award of Contract
Board Meeting:
All vendors who respond to
the RFP will receive a
notification letter by email
within one week after the
Board meeting.
February 16th, 2024
February 27th , 2024
February 28th, 2024
March 1st, 2024
March 4th, 2024
Fox C-6 School District
Contact Information
Mr. Scott Leuthauser FHS
Athletic Director
Fox School District CO
745 Jeffco Blvd
Arnold, MO 63010
Phone: (636)-296-5210 x
2242
leuthausers@foxc6.org
Terms
● All proposals must be mailed or hand delivered in a sealed, clearly marked envelope with company
name and proposal description and marked Fox High School Stadium Sound Installation. Faxes are
not acceptable.
● All proposals must be signed by an authorized representative of the company.
● The District reserves the right to reject all proposals.
● Fox C-6 School District is tax exempt.
● The District has the right to accept or deny any proposal considered to be incomplete during the
assessment of bidders.
● All questions must be sent according to “Questions Regarding the Request for Proposal.”
Deliver Sealed Proposals to:
Fox C-6 School District
FHS Stadium Sound System Installation
Fox School District
745 Jeffco Blvd
Arnold, MO 63010
Contact:
Scott Leuthauser
Fox High School
(636) 282-5170
leuthausers@foxc6.org
I. Introduction
The Fox C-6 School District (“District”) is issuing this Request for Proposal for an exterior sound
system replacement (“RFP”) for the full range of audio services that the District requires from
time to time composed of the categories set forth in Section III of this RFP (“Scope of Service and
Performance Requirements”). The District will evaluate submissions of all providers responding
to this RFP (individually, “Respondent”) under the evaluation criteria in this RFP. This purchase
is to be tax exempt and is to be paid after receipt net 90 days.
At the conclusion of this RFP, the District intends to select and contract with one or more
providers to assure that the District has a well equipped and functional stadium sound system.
II. Background of the District
The District is a diverse, public school district located in Jefferson County in Missouri. The
District covers approximately 75 square miles, serves approximately 12,000 students and employs
approximately 1,200 staff. The district has 18 school facilities, including 11 elementary schools, 4
middle schools, 2 high schools, and 1 specialty campus.
The governing body of the District is a seven-member Board of Education. The Administration of
the District is headed by the Superintendent of Schools.
III. Scope of Service and Performance Requirements
The purpose of this Request for Proposal is to obtain proposals for an exterior sound system installation,
as specified herein to complete a scope of work to include:
A. Complete renovation and installation of High Performance Exterior Sound System- Fully
capable of meeting needs of a sound system for Fox High School Stadium.
B. Services – Services provided may include, without limitations:
1. Conduct an assessment of the sound system and provide a thorough evaluation with
options to accommodate the needs of our building/facilities. This should include the recommendation of
utilizing current equipment if possible.
2. Competent and consistent customer service once the system has been installed.
3. Selected Vendor is responsible for conducting a training session for the sound system.
III. Scope of Service and Performance Requirements (concluded)
1. High quality audio for both PA and music projection at school events
2. Appropriate number of speakers for meeting the needs of PA and music projection outdoors.
3. Inputs for external sound source (phones and laptops)
4. Mixer
5. Amplifiers
6. 2 wireless microphones
IV. Content of the Proposal
A. Identity of the Respondent
1. Name of the Respondent - The Proposal shall include the legal name of the Respondent
submitting the Proposal.
2. Address of the Respondent – The Proposal shall include the mailing address of the
Respondent.
3. Team of Professionals – The Proposal shall list the names of the employees who, it is
expected, will be assigned to work with the District.
a. Resumes of Professionals – The Proposal shall include the resume of all team
professionals.
b. Statement of Good Standing – The Proposal shall include a statement that each
member of the Team of Professionals is appropriately licensed and certified.
c. Principal Contact – The Proposal shall identify the provider’s principal contact,
including contact information.
B. Billing, Billing Rates, and Reimbursement of Expenses
1. Billing – The Proposal shall indicate the rate at which the Respondent will bill the
District.
2. Qualifications with Respect to Areas in the Scope of Services – The Proposal shall
include a detailed self-analysis of Respondent’s ability to provide services that meet the
needs of the District, addressing each area set out in the Scope of Services, Section III,
above. The self-analysis should include Respondent’s experience providing services to
entities similar to the District and include Respondent’s experience in the areas Discussed
in the Scope of Services.
3. Additional Qualifications – Respondent may provide the District with additional
information Respondent believes is pertinent to an assessment of Respondent’s
qualifications.
IV. Content of the Proposal (concluded)
C. References
References are preferred to be from educational agencies, which are substantially serviced by the
vendor (references most similar to the School District should be provided). Each reference must
contain the reference’s name, address, telephone number, and point of contact (including email
address). Provide a reference for each of the K-12 Districts. At minimum three (3) references are
to be provided by the bidder.
D. Conflicts of Interest
Relationships with Members of the Board of Education and Administration – Respondent
shall state any professional, business, or familial relationship that Respondent as an entity or
principals of Respondent has or have with any current member of the Board of Education of the
District, or with any administrator of the District.
E. Insurance
1. Workers’ Compensation Insurance – Respondent shall provide proof of workers’
compensation insurance, as required by law.
2. Comprehensive General Liability Insurance – Respondent shall provide proof it
maintains general liability insurance with a limit of not less than $1,000,000.00 per
occurrence, and $2,000,000.00 in the aggregate, with a deductible of not more than
$5,000.00.
3. Professional Liability Insurance – Respondent shall provide proof of professional
liability insurance with a limit of not less than $1,000,000.
F. Statement of Assurances and Signature
1. Assurances – Respondent shall include a statement that Respondent has read and
understands the instructions in this RFP, and that Respondent can provide the services
specified in this RFP.
2. Signature – The original copy of the Proposal shall be signed by an authorized
representative of Respondent.
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