Scrap Metal Recycling
| Agency: | City of Phoenix |
|---|---|
| State: | Arizona |
| Level of Government: | State & Local |
| Category: |
|
| Opps ID: | NBD15734011043718887 |
| Posted Date: | Dec 28, 2023 |
| Due Date: | Jan 10, 2024 |
| Solicitation No: | IFB 24-SW-036 |
| Source: | Members Only |
Attachment Preview
INVITATION FOR BID
24-SW-036
SCRAP METAL RECYCLING SERVICES
City of Phoenix
Public Works
200 W. Washington St.
7th Floor
Phoenix, AZ
85003
RELEASE DATE: December 18, 2023
DEADLINE FOR QUESTIONS: December 27, 2023
RESPONSE DEADLINE: January 3, 2024, 11:00 am
City of Phoenix
INVITATION FOR BID
24-SW-036
Scrap Metal Recycling Services
1. Introduction ......................................................................................................................... 3
2. Instructions ......................................................................................................................... 4
3. Scope of Work ...................................................................................................................13
4. Standard Terms and Conditions.........................................................................................16
5. Special Terms and Conditions ...........................................................................................29
6. Defense and Indemnification..............................................................................................31
7. Submittals ..........................................................................................................................32
Attachments:
BID PRICE SCHEDULE – This is separately attached at: https://solicitations.phoenix.gov/
SUBMITTAL FORMS - This is separately attached at: https://solicitations.phoenix.gov/
Submittals - Offer Page
Submittals - Acceptance Form 2023
Submittals - Conflict of Interest and Transparency
Submittals - Place of Business
Submittals - Costs and Payments
Submittals - References
Submittals – Notices and Contacts
Invitation For Bid #24-SW-036
Title: Scrap Metal Recycling Services
1. Introduction
1.1. Summary
The City of Phoenix seeks to establish a contract or contracts for the sale of scrap metal on an
as-needed basis.
1.2. Background
The City’s metal recycling effort aims to promote landfill diversion and obtain revenues to offset
City expenses. Public Works, Solid Waste Division places scrap metal bins at service locations
for various departments. Once the bins are full, Public Works will pick up the bins and deliver to
the Contractor’s place of business.
1.3. Contact Information
Crystal Ramirez
Contracts Specialist II *Lead
200 W. Washington St.
7th Floor
Phoenix, AZ 85003
Email: crystal.ramirez@phoenix.gov
Phone: (602) 495-3606
Department:
Public Works
1.4. Timeline
Schedule of Events
The City reserves the right to change dates, times, and locations, as necessary. The City does
not always hold a Pre-Offer Conference or Site Visit.
To request a reasonable accommodation or alternative format for any public meeting, please
contact the Procurement Officer (Crystal Ramirez) at (602) 495-3606/Voice or 711/TTY, or
crystal.ramirez@phoenix.gov, no later than two (2) weeks prior to the meeting.
Solicitation Issue Date December 18, 2023
Written Inquiries Due Date December 27, 2023, 11:00am
Offer Due Date
January 3, 2024, 11:00am
Join by phone
+1-415-655-0001 US Toll
Meeting number (access code): 2499 294 0539
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Invitation For Bid #24-SW-036
Title: Scrap Metal Recycling Services
2. Instructions
2.1. Description – Statement of Need
The City of Phoenix invites sealed offers for scrap metal recycling services for a five-year
contract commencing on or about April 1, 2024, in accordance with the specifications and
provisions contained herein or the “Effective Date” which is upon award by City Council,
conditioned upon signature and recording by the City Clerk’s department, as required by the
Phoenix City Code, whichever is later.
This solicitation is available through Arizona Relay Service 7-1-1. Please call TTY 800-367-8939
for assistance.
Notwithstanding the foregoing, this Agreement will terminate upon the earliest occurrence: by
reaching the end of the term including any extensions exercised, or termination pursuant to the
provisions of this Agreement.
2.2. City's Vendor Self-Registration and Notification
Vendors must be registered in the City’s procurePHX Self-Registration System at
https://www.phoenix.gov/procure to respond to solicitations and access procurement
information. The City may, at its sole discretion, reject any offer from an Offeror who has not
registered.
2.3. Preparation of Offer
All forms provided in Submittal Section must be completed and submitted with the Offer. The
signed and completed Conflict of Interest and Transparency form must be included or your Offer
may be deemed non-responsive.
It is permissible to copy Submittal forms if necessary. Erasures, interlineations, or other
modifications of the Offer must be initialed in original ink by the authorized person signing the
Offer. No offer will be altered, amended or withdrawn after the specified offer due date and time.
The City is not responsible for Offeror’s errors or omissions.
All time periods stated as a number of days will be calendar days.
It is the responsibility of all Offerors to examine the entire solicitation and seek clarification of
any requirement that may not be clear and to check all responses for accuracy before
submitting an offer. Negligence in preparing an offer confers no right of withdrawal after due
date and time. Offerors are strongly encouraged to:
A. Consider applicable laws and/or economic conditions that may affect cost, progress,
performance, or furnishing of the products or services.
B. Study and carefully correlate Offeror’s knowledge and observations with the solicitation
and other related data.
C. Promptly notify the City of all conflicts, errors, ambiguities, or discrepancies that Offeror
has discovered in or between the solicitation and other related documents.
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Invitation For Bid #24-SW-036
Title: Scrap Metal Recycling Services
D. The City does not reimburse the cost of developing, presenting or providing any
response to this solicitation. Offers submitted for consideration should be prepared
simply and economically, providing adequate information in a straightforward and
concise manner. The Offeror is responsible for all costs incurred in responding to this
solicitation. All materials and documents submitted in response to this solicitation
become the property of the City and will not be returned.
E. Offerors are reminded that the specifications stated in the solicitation are the minimum
level required and that offers submitted must be for products or services that meet or
exceed the minimum level of all features specifically listed in this solicitation. Offers
offering less than any minimum specifications or criteria specified are not responsive and
should not be submitted.
F. Offer responses submitted for products considered by the seller to be acceptable
alternates to the brand names or manufacturer’s catalog references specified herein
must be submitted with technical literature and/or detailed product brochures for the
City’s use to evaluate the products offered. Offers submitted without this product
information may be considered as non-responsive and rejected. The City will be the sole
judge as to the acceptability of alternate products offered.
G. Prices will be submitted on a per unit basis by line item, when applicable. In the event of
a disparity between the unit price and extended price, the unit price will prevail unless
obviously in error.
2.4. Fixed Offer Price Period
All offers shall be firm and fixed for a period of 180 calendar days from the solicitation opening
date.
2.5. Obtaining a Copy of the Solicitation and Addenda
Interested Offerors may download the complete solicitation and addenda from
https://solicitations.phoenix.gov/. Any interested Offerors without internet access may obtain this
solicitation by calling the Procurement Officer or picking up a copy during regular business
hours at the City of Phoenix, Public Works Department, 200 W. Washington Street, 7th Floor,
Phoenix, AZ 85003. It is the Offeror’s responsibility to check the website, read the entire
solicitation, and verify all required information is submitted with their Offer.
2.6. Exceptions
Offeror must not take any exceptions to any terms, conditions or material requirements of this
solicitation. Offers submitted with exceptions may be deemed non-responsive and disqualified
from further consideration in the City’s sole discretion. Offerors must conform to all the
requirements specified in the solicitation. The City encourages Offerors to send inquiries to the
Procurement Officer rather than including exceptions in their Offer.
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