Petroleum Products
| Agency: | City of Phoenix |
|---|---|
| State: | Arizona |
| Level of Government: | State & Local |
| Category: |
|
| Opps ID: | NBD15734135944454353 |
| Posted Date: | Dec 11, 2023 |
| Due Date: | Dec 20, 2023 |
| Solicitation No: | IFB 24-FSD-031 |
| Source: | Members Only |
Attachment Preview
INVITATION FOR BID
24-FSD-031
PETROLEUM PRODUCTS
City of Phoenix
Public Works
200 W Washington St
undefined
Phoenix, AZ
85003
RELEASE DATE: November 16, 2023
DEADLINE FOR QUESTIONS: November 24, 2023
RESPONSE DEADLINE: December 6, 2023, 11:00 am
City of Phoenix
INVITATION FOR BID
24-FSD-031
Petroleum Products
1. Introduction ......................................................................................................................... 3
2. Instructions ......................................................................................................................... 5
3. Scope of Work ...................................................................................................................14
4. Standard Terms and Conditions.........................................................................................20
5. Special Terms and Conditions ...........................................................................................33
6. Defense and Indemnification..............................................................................................40
7. Insurance Requirements ....................................................................................................41
8. Submittals ..........................................................................................................................44
Attachments:
BID PRICE SCHEDULE – This is separately attached at: https://solicitations.phoenix.gov/
SUBMITTAL FORMS - This is separately attached at: https://solicitations.phoenix.gov/
Offer Page
Acceptance Form
References
Conflict of Interest and Transparency
Costs and Payments
Place of Business
Warranty
Notice and Contacts
Invitation For Bid #24-FSD-031
Title: Petroleum Products
1. Introduction
Summary
The City of Phoenix, Public Works Department, Fleet Services Division (City) is responsible for
providing multiple types of petroleum products to various City facilities. These products include
engine oils, lubricants, grease, transmission fluids, synthetics, re-refined oils and other
petroleum products as specified in the Scope of Work. Historically, the City purchases
approximately $600,000.00 of these products annually
Contact Information
Project Contact:
Sean Wulfekule
Contract Specialist
200 W Washington St
Phoenix, AZ 85003
Email: sean.wulfekuhle@phoenix.gov
Phone: (602) 534-0095
Procurement Contact:
Sean Wulfekule
Contract Specialist
200 W Washington St
Phoenix, AZ 85003
Email: sean.wulfekuhle@phoenix.gov
Phone: (602) 534-0095
Department:
Public Works
Timeline
Schedule of Events
The City reserves the right to change dates, times, and locations, as necessary. The City does
not always hold a Pre-Offer Conference or Site Visit.
To request a reasonable accommodation or alternative format for any public meeting, please
contact the Procurement Officer (Sean Wulfekule) at (602) 534-0095/Voice or 711/TTY, or
sean.wulfekuhle@phoenix.gov, no later than two (2) weeks prior to the meeting.
Solicitation Issue Date November 16, 2023
3
Invitation For Bid #24-FSD-031
Title: Petroleum Products
Pre-Offer Conference (Non-
Mandatory)
November 22, 2023, 9:00am
https://phxpublicworks.webex.com/phxpublicwo
rks/j.php?MTID=m1cb67040da93dac4495bf53
132fd182d
Meeting number:
2487 321 4701
Password:
cgPdRJfc773
Join by video system
Dial
24873214701@phxpublicworks.webex.com
You can also dial 173.243.2.68 and enter your
meeting number.
Join by phone
+1-415-655-0001 US Toll
Access code: 2487 321 4701
Written Inquiries Due Date November 24, 2023, 11:00am
Offer Due Date
December 6, 2023, 11:00am
Join by phone
+1-415-655-0001 US Toll
Access code: 2499 294 0539
4
Invitation For Bid #24-FSD-031
Title: Petroleum Products
2. Instructions
2.1. Petroleum Products
The City of Phoenix invites sealed offers for purchase of petroleum products for a three-year
term, with two option years commencing on or about February 1, 2024, in accordance with the
specifications and provisions contained herein or the “Effective Date” which is upon award by
City Council, conditioned upon signature and recording by the City Clerk’s department, as
required by the Phoenix City Code, whichever is later.
The City of Phoenix, Public Works Department, Fleet Services Division (City) is responsible for
providing multiple types of petroleum products to various City facilities. These products include
engine oils, lubricants, grease, transmission fluids, synthetics, re-refined oils and other
petroleum products as specified in the Scope of Work. Historically, the City purchases
approximately $950,000.00 of these products annually.
This solicitation is available through Arizona Relay Service 7-1-1. Please call TTY 800-367-8939
for assistance.
Notwithstanding the foregoing, this Agreement will terminate upon the earliest occurrence: by
reaching the end of the term including any extensions exercised, or termination pursuant to the
provisions of this Agreement.
2.2. City's Vendor Self-Registration and Notification
Vendors must be registered in the City’s procurePHX Self-Registration System at
https://www.phoenix.gov/procure to respond to solicitations and access procurement
information. The City may, at its sole discretion, reject any offer from an Offeror who has not
registered.
2.3. Preparation of Offer
All forms provided in Submittal Section must be completed and submitted with the Offer. The
signed and completed Conflict of Interest and Transparency form must be included or your Offer
may be deemed non-responsive.
It is permissible to copy Submittal forms if necessary. Erasures, interlineations, or other
modifications of the Offer must be initialed in original ink by the authorized person signing the
Offer. No offer will be altered, amended or withdrawn after the specified offer due date and time.
The City is not responsible for Offeror’s errors or omissions.
All time periods stated as a number of days will be calendar days.
It is the responsibility of all Offerors to examine the entire solicitation and seek clarification of
any requirement that may not be clear and to check all responses for accuracy before
submitting an offer. Negligence in preparing an offer confers no right of withdrawal after due
date and time. Offerors are strongly encouraged to:
A. Consider applicable laws and/or economic conditions that may affect cost, progress,
performance, or furnishing of the products or services.
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