Video Production and Video Graphic Design Services
| Agency: | City of Phoenix |
|---|---|
| State: | Arizona |
| Level of Government: | State & Local |
| Category: |
|
| Opps ID: | NBD15734188017149724 |
| Posted Date: | Feb 16, 2024 |
| Due Date: | Mar 8, 2024 |
| Solicitation No: | RFQu 24-0154 |
| Source: | Members Only |
Attachment Preview
REQUEST FOR QUALIFICATION
RFQu-24-0154
VIDEO PRODUCTION AND VIDEO GRAPHIC DESIGN
SERVICES
City of Phoenix
Finance Central Procurement
251 West Washington Street, 7th Floor
Phoenix, AZ
85003
RELEASE DATE: February 16, 2024
DEADLINE FOR QUESTIONS: March 1, 2024
RESPONSE DEADLINE: March 8, 2024, 2:00 pm
City of Phoenix
REQUEST FOR QUALIFICATION
RFQu-24-0154
Video Production and Video Graphic Design Services
1. Introduction ......................................................................................................................... 3
2. Instructions ......................................................................................................................... 5
3. Scope of Work ...................................................................................................................15
4. Evaluation Process ............................................................................................................21
5. Standard Terms and Conditions.........................................................................................22
6. Special Terms and Conditions ...........................................................................................38
7. Defense and Indemnification..............................................................................................53
8. Insurance Requirements ....................................................................................................54
9. Submittals ..........................................................................................................................58
Attachments:
Exhibit A – Supplemental Terms and Conditions to All Airport Agreements
Pricing Proposal (separate Excel document)
Submittals - Service Completion Date
Submittals - 24 Hour Emergency Contact
Submittals - Debarment and Exclusion
Submittals - References
Submittals - Costs and Payments
Submittals - Offer Page
Submittals - Acceptance Form
Submittals - Conflict of Interest and Transparency
Request For Qualification #RFQu-24-0154
Title: Video Production and Video Graphic Design Services
1. Introduction
1.1. Summary
The City of Phoenix invites sealed offers for Video Production and Video Graphic Design
Services for various City departments, for a five-year period commencing on or about May 1,
2024, in accordance with the specifications and provisions contained herein. Through this
RFQu, the City will establish a Qualified Vendors List (QVL) of Video Production and Video
Graphic Design companies with demonstrated experience in providing these types of services.
1.2. Background
1.3. Contact Information
Larry Jue
Procurement Officer
251 West Washington Street, 7th Floor
Phoenix, AZ 85003
Email: larry.jue@phoenix.gov
Phone: (602) 256-3478
Department:
Finance Central Procurement
1.4. Timeline
Schedule of Events
The City reserves the right to change dates, times, and locations, as necessary. The City does
not always hold a Pre-Offer Conference or Site Visit.
To request a reasonable accommodation or alternative format for any public meeting, please
contact the Procurement Officer (Larry Jue) at (602) 256-3478/Voice or 711/TTY, or
larry.jue@phoenix.gov, no later than two (2) weeks prior to the meeting.
Solicitation Issue Date February 16, 2024
3
Request For Qualification #RFQu-24-0154
Title: Video Production and Video Graphic Design Services
Pre-Offer Conference (Non-
Mandatory)
February 23, 2024, 10:00am
Meeting link:
https://cityofphoenix.webex.com/cityofphoenix/j
.php?MTID=m46a1fdce42533a3668b09d7268
12955f
Meeting number:
2634 564 3321
Meeting password:
4wfMK9a3PaM
Join from a video or application
Dial 26345643321@cityofphoenix.webex.com
You can also dial 173.243.2.68 and enter your
meeting number.
Join by phone
+1-415-655-0001 US Toll
Access code: 26345643321
Global call-in numbers
https://cityofphoenix.webex.com/cityofphoenix/
globalcallin.php?MTID=m21f96a3182873f66e4
b37c9f7b40171f
Written Inquiries Due Date March 1, 2024, 12:00pm
Offer Due Date March 8, 2024, 2:00pm
4
Request For Qualification #RFQu-24-0154
Title: Video Production and Video Graphic Design Services
2. Instructions
2.1. Description – Statement of Need
The City of Phoenix invites sealed offers for video production and video graphic design services
for a five-year contract commencing on or about May 1, 2024, in accordance with the
specifications and provisions contained herein or the “Effective Date” which is upon award by
City Council, conditioned upon signature and recording by the City Clerk’s department, as
required by the Phoenix City Code, whichever is later.
This solicitation is available through Arizona Relay Service 7-1-1. Please call TTY 800-367-8939
for assistance.
Notwithstanding the foregoing, this Agreement will terminate upon the earliest occurrence: by
reaching the end of the term including any extensions exercised, or termination pursuant to the
provisions of this Agreement.
2.2. City’s Vendor Self-Registration and Notification
Vendors must be registered in the City’s procurePHX Self-Registration System at
https://www.phoenix.gov/procure to respond to solicitations and access procurement
information. The City may, at its sole discretion, reject any offer from an Offeror who has not
registered.
2.3. Preparation of Offer
All forms provided in Submittal Section must be completed and submitted with the Offer. The
signed and completed Conflict of Interest and Transparency form must be included or your Offer
may be deemed non-responsive.
It is permissible to copy Submittal forms if necessary. Erasures, interlineations, or other
modifications of the Offer must be initialed in original ink by the authorized person signing the
Offer. No offer will be altered, amended or withdrawn after the specified offer due date and time.
The City is not responsible for Offeror’s errors or omissions.
All time periods stated as a number of days will be calendar days.
It is the responsibility of all Offerors to examine the entire solicitation and seek clarification of
any requirement that may not be clear and to check all responses for accuracy before
submitting an offer. Negligence in preparing an offer confers no right of withdrawal after due
date and time. Offerors are strongly encouraged to:
A. Consider applicable laws and/or economic conditions that may affect cost, progress,
performance, or furnishing of the products or services.
B. Study and carefully correlate Offeror’s knowledge and observations with the solicitation
and other related data.
C. Promptly notify the City of all conflicts, errors, ambiguities, or discrepancies that Offeror
has discovered in or between the solicitation and other related documents.
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