Arts, Education and Recreation Supplies and Equipment
| Agency: | City of Phoenix |
|---|---|
| State: | Arizona |
| Level of Government: | State & Local |
| Category: |
|
| Opps ID: | NBD15734231945782571 |
| Posted Date: | Feb 2, 2024 |
| Due Date: | Mar 15, 2024 |
| Solicitation No: | RFQu-24-HSD-79 |
| Source: | Members Only |
Attachment Preview
CITY OF PHOENIX
HUMAN SERVICES DEPARTMENT
REQUEST FOR QUALIFICATIONS (RFQu)
RFQu-24-HSD-79
ARTS, EDUCATION AND RECREATION SUPPLIES & EQUIPMENT
DEADLINE FOR RECEIVING
STATEMENT OF QUALIFICATIONS (SOQ)
Friday, March 15, 2024, by 3:00 PM (Local time)
email to hsdprocurement@phoenix.gov
PROCUREMENT OFFICER
Pamela M. Smith
hsdprocurement@phoenix.gov
Date posted on website (issue Date): February 2, 2024
RFQu-24-HSD-79
TABLE OF CONTENTS
CITY OF PHOENIX
SECTION I – INSTRUCTIONS………………………………………………………………4
SECTION II – STANDARD TERMS AND CONDITIONS………………………………..16
SECTION III – SPECIAL TERMS AND CONDITIONS…………………………………..31
SECTION IV – INSURANCE AND INDEMNIFICATION…………………………………54
SECTION V – SCOPE OF WORK………………………………………………………….57
SECTION VI – SUBMITTALS……………………………………………………………….62
SOLICITATION RESPONSE CHECKLIST
CITY OF PHOENIX
Please read before continuing to the offer document. This list may not include every
requirement; the purpose is to assist vendors, but vendors are expected to read and
comply with the entire solicitation.
SOLICITATION RESPONSE CHECKLIST
Check off each of the following as the necessary action is completed.
Followed submittal format as stated in Section VI – Submittals.
Provided a written response to Tabs 1-3 in Section VI – Submittals.
Completed Tab 4, Cost in Section VI – Submittals.
Submitted Attachments A - H under Tab 5 in Section VI – Submittals.
Provided Unique Identity Identifier (UEI) from SAM.gov.
Registered Section and in good standing with the Arizona Corporation Commission.
Reviewed Section II – Standard Terms and Conditions.
Reviewed Section III – Special Terms and Conditions.
Reviewed Section IV – Insurance Requirements, to ensure compliance.
Included signed Solicitation Addenda under Tab 6 in Section VI – Submittals, if
applicable.
Email your response timely. The City must receive your offer no later than the date
and time indicated in the Schedule of Events or addenda.
RFQu-24-HSD-79
SECTION I – INSTRUCTIONS
CITY OF PHOENIX
1. DESCRIPTION – STATEMENT OF NEED
1.1. The City of Phoenix invites offers for Arts, Education, and Recreation Supplies
and Equipment for a five-year period commencing on or about July 1, 2024, in
accordance with the specifications and provisions contained herein which is
upon award by City Council, as required by the Phoenix City Code. Through
this solicitation, the City will create a Qualified Vendor List (QVL) of qualified
vendors. Multiple awards may made. The contract term is July 1, 2024,
through June 30, 2029, with no options to extend.
1.2. The City intends to maintain this QVL through June 30, 2029. The Offerors
under consideration will be evaluated by an Evaluation Panel. The City
reserves the right to request supplemental information that the Evaluation
Panel deems necessary to make a selection. There is no guarantee that an
Offeror placed on the QVL will be hired during the term of the QVL. Each
Offeror’s submission of a response to this Request for Qualifications (RFQu)
constitutes the Offeror’s agreement to the terms set forth herein.
1.3. This solicitation is available through Arizona Relay Service 7-1-1. Please call
TTY 800-367-8939 for assistance.
1.4. Notwithstanding the foregoing, the QVL will terminate upon the earliest
occurrence of any of the following:
(a) Reaching the end of the term, including any extensions exercised or
(b) Completing the services set forth in the Scope of Work (the “Services”).
(c) Termination pursuant to the provisions of the contract.
2. SCHEDULE OF EVENTS
ACTIVITY (All times are local Phoenix time)
Submittal of Written Questions by 3:00 PM
Response to Written Questions
Offer Due Date by 3:00 PM
DATE & LOCATION
Friday, February 23, 2024
Friday, March 1, 2024
Friday, March 15, 2024. Offers shall be
submitted electronically via email to
hsdprocurement@phoenix.gov.
Enter the solicitation number in the
email's subject line when submitting your
Offer.
Award Recommendation
May 29, 2024
RFQu-24-HSD-79
4
SECTION I – INSTRUCTIONS
CITY OF PHOENIX
The City reserves the right to change dates and/or locations as necessary, and the City
does not always hold a Pre-Offer Conference or Site visit.
3. CITY’S VENDOR SELF-REGISTRATION AND NOTIFICATION
Vendors must be registered in the City’s procurePHX Self-Registration System at
https://www.phoenix.gov/procure to respond to solicitations and access procurement
information. The City may, at its sole discretion, reject any offer from an Offeror who
has not registered.
4. PREPARATION OF OFFER
4.1. Offers must be received by email at hsdprocurement@phoenix.gov no later
than 3:00 PM on Friday, March 15, 2024.
4.2. Offeror must use all forms provided in the Submittal Section. All forms must be
completed and submitted with the offer.
4.3. The signed and completed Solicitation Disclosure form must be included, or
your offer may be deemed non-responsive.
4.4. It is permissible to copy Submittal forms if necessary. Erasures, interlineations,
or other modifications of the offer must be initialed in original ink by the
authorized person signing the offer. No offer will be altered, amended, or
withdrawn after the specified offer due date and time. The City is not
responsible for Offeror’s errors or omissions.
4.5. All time periods stated as a number of days will be calendar days.
4.6. It is the responsibility of all Offerors to examine the entire solicitation, seek
clarification of any requirement that may not be clear, and check all responses
for accuracy before submitting an offer. Negligence in preparing an offer
confers no right of withdrawal after the due date and time. Offerors are
strongly encouraged to:
4.6.1. Consider applicable laws and/or economic conditions that may affect
the cost, progress, performance, or furnishing of the products or
services.
4.6.2. Study and carefully correlate the Offeror’s knowledge and observations
with the solicitation and other related data.
4.6.3. Promptly notify the City of all conflicts, errors, ambiguities, or
discrepancies that the Offeror has discovered in or between the
solicitation and other related documents.
RFQu-24-HSD-79
5
This is the opportunity summary page. You are currently viewing an overview of this opportunity and a preview of the attached documentation.
For more information, please visit the Publication URL Web page.
TRY FOR FREE
Not a USAOPPS Member Yet?
Get unlimited access to thousands of active local, state and federal government bids and awards in All 50 States.