Medium and Heavy Duty Cab and Chassis
| Agency: | City of Phoenix |
|---|---|
| State: | Arizona |
| Level of Government: | State & Local |
| Category: |
|
| Opps ID: | NBD15734333254110168 |
| Posted Date: | Jan 10, 2024 |
| Due Date: | Feb 14, 2024 |
| Solicitation No: | IFB 24-FSD-034 |
| Source: | Members Only |
Attachment Preview
INVITATION FOR BID
IFB 24-FSD-034
MEDIUM & HEAVY DUTY CAB AND CHASSIS
City of Phoenix
Public Works
200 W Washington St
Phoenix, AZ
85003
RELEASE DATE: January 10, 2024
DEADLINE FOR QUESTIONS: January 26, 2024
RESPONSE DEADLINE: February 14, 2024, 11:00 am
City of Phoenix
INVITATION FOR BID
IFB 24-FSD-034
Medium & Heavy Duty Cab and Chassis
1. Introduction ............................................................................................................................ 3
2. Instructions ............................................................................................................................ 5
3. Scope of Work ..................................................................................................................... 14
4. Standard Terms and Conditions .......................................................................................... 25
5. Special Terms and Conditions ............................................................................................. 38
6. Defense and Indemnification ............................................................................................... 41
7. Insurance Requirements......................................................................................................42
8. Submittals ............................................................................................................................ 44
BID PRICE SCHEDULE – This is separately attached at: https://solicitations.phoenix.gov/
SUBMITTAL FORMS - This is separately attached at: https://solicitations.phoenix.gov/
Submittals
Offer Page
Acceptance Form
Conflict of Interest and Transparency
Costs and Payments
Place of Business
Warranty
Notices and Contacts
Invitation For Bid #IFB 24-FSD-034
Title: Medium & Heavy Duty Cab and Chassis
1. Introduction
1.1. Summary
The City of Phoenix, Public Works Department, Fleet Services Division (City) manages and
maintains a large inventory of medium and heavy-duty fleet vehicles. The City intends to use
this Contract as necessary to manage these fleet vehicles. This contract will be for a three-year
term, with two-one year options period beginning on or about April 1, 2024.
1.2. Contact Information
Sean Wulfekule
Contract Specialist
200 W Washington St
Phoenix, AZ 85003
Email: sean.wulfekuhle@phoenix.gov
Phone: (602) 534-0095
Department:
Public Works
1.3. Timeline
Schedule of Events
The City reserves the right to change dates, times, and locations, as necessary. The city does
not always hold a Pre-Offer Conference or Site Visit.
To request a reasonable accommodation or alternative format for any public meeting, please
contact the Procurement Officer (Sean Wulfekuhle) at (602) 534-0095/Voice or 711/TTY, or
sean.wulfekuhle@phoenix.gov, no later than two (2) weeks prior to the meeting.
Solicitation Issue Date January 10, 2024
3
Invitation For Bid #IFB 24-FSD-034
Title: Medium & Heavy Duty Cab and Chassis
Pre-Offer Conference (Non-
Mandatory)
January 24, 2024, 9:00am
https://phxpublicworks.webex.com/phxpublicwork
s/j.php?MTID=m2b12aafc0df9e9753553cbb603b
e450d
Meeting number: 2496 365 0432
Password: pjECP2mXz63
Join by video system
Dial
24963650432@phxpublicworks.webex.com
You can also dial 173.243.2.68 and enter your
meeting number.
Join by phone
+1-415-655-0001 US Toll
Access code: 2496 365 0432
Meeting number:
2496 365 0432
Written Inquiries Due Date January 26, 2024, 9:00am
Offer Due Date February 14, 2024, 11:00am
Join by phone
+1-415-655-0001 US Toll
Join by meeting number
Meeting number (access code): 2499 294 0539
4
Invitation For Bid #IFB 24-FSD-034
Title: Medium & Heavy Duty Cab and Chassis
2. Instructions
2.1. Description – Statement of Need
The City of Phoenix invites sealed offers for medium and heavy duty cab and chassis for a
three-year term, with two option years commencing on or about June 1, 2024, in accordance
with the specifications and provisions contained herein or the “Effective Date” which is upon
award by City Council, conditioned upon signature and recording by the City Clerk’s
department, as required by the Phoenix City Code, whichever is later.
This solicitation is available through Arizona Relay Service 7-1-1. Please call TTY 800-367-8939
for assistance.
Notwithstanding the foregoing, this Agreement will terminate upon the earliest occurrence: by
reaching the end of the term including any extensions exercised, or termination pursuant to the
provisions of this Agreement.
2.2. City's Vendor Self-Registration and Notification
Vendors must be registered in the City’s procurePHX Self-Registration System at
https://www.phoenix.gov/procure to respond to solicitations and access procurement
information. The City may, at its sole discretion, reject any offer from an Offeror who has not
registered.
2.3. Preparation of Offer
All forms provided in Submittal Section must be completed and submitted with the Offer. The
signed and completed Conflict of Interest and Transparency form must be included or your Offer
may be deemed non-responsive.
It is permissible to copy Submittal forms if necessary. Erasures, interlineations, or other
modifications of the Offer must be initialed in original ink by the authorized person signing the
Offer. No offer will be altered, amended or withdrawn after the specified offer due date and time.
The City is not responsible for Offeror’s errors or omissions.
All time periods stated as a number of days will be calendar days.
It is the responsibility of all Offerors to examine the entire solicitation and seek clarification of
any requirement that may not be clear and to check all responses for accuracy before
submitting an offer. Negligence in preparing an offer confers no right of withdrawal after due
date and time. Offerors are strongly encouraged to:
A. Consider applicable laws and/or economic conditions that may affect cost, progress,
performance, or furnishing of the products or services.
B. Study and carefully correlate Offeror’s knowledge and observations with the solicitation
and other related data.
C. Promptly notify the City of all conflicts, errors, ambiguities, or discrepancies that Offeror
has discovered in or between the solicitation and other related documents.
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