Preformed Thermoplastic Pavement Marking Services
| Agency: | City of Phoenix |
|---|---|
| State: | Arizona |
| Level of Government: | State & Local |
| Category: |
|
| Opps ID: | NBD15734388816534527 |
| Posted Date: | Feb 21, 2024 |
| Due Date: | Mar 21, 2024 |
| Solicitation No: | AVN IFB 24-0166 |
| Source: | Members Only |
Attachment Preview
INVITATION FOR BID
IFB 24-0166
PREFORMED THERMOPLASTIC PAVEMENT MARKING
SERVICES
City of Phoenix
Aviation Department
2485 E. Buckeye Road
Phoenix, AZ
85034
Procurement Officer
Amy Turner
RELEASE DATE: February 21, 2024
PRE-OFFER CONFERENCE (Non-Mandatory): February 29, 2024, 9am
DEADLINE FOR QUESTIONS: March 7, 2024, 2pm
RESPONSE DEADLINE: March 21, 2024, 10am
Invitation For Bid #IFB 24-0166
Title: Preformed Thermoplastic Pavement Marking Services
City of Phoenix
INVITATION FOR BID
IFB 24-0166
PREFORMED THERMOPLASTIC PAVEMENT MARKING
SERVICES
1. INTRODUCTION................................................................................................................. 3
2. INSTRUCTIONS ................................................................................................................. 5
3. SCOPE OF WORK............................................................................................................ 15
4. STANDARD TERMS AND CONDITIONS ........................................................................ 20
5. SPECIAL TERMS AND CONDITIONS ............................................................................. 35
6. DEFENSE AND INDEMNIFICATION AND INSURANCE REQUIREMENTS..................... 53
7. SUBMITTALS.................................................................................................................... 57
EXHIBITS:
A – REQUIRED SUBMITTAL DOCUMENTS (Including Bid Price Schedule)
B – SUPPLEMENTAL TERMS AND CONDITIONS TO ALL AIRPORT AGREEMENTS (REVISED
2/2019)
C – COMPLIANCE WITH ENVIRONMENTAL LAWS EXHIBIT (REVISED MAY 2022)
2
Invitation For Bid #IFB 24-0166
Title: Preformed Thermoplastic Pavement Marking Services
1. Introduction
1.1. Summary
The City of Phoenix, Aviation Department (AVN) invites sealed offers from qualified Offeror(s) to
supply and install preformed thermoplastic pavement marking materials on an “as-needed” basis for
a two (2)-year contract term with three (3) one-year options to extend, beginning on or about June 1,
2024, in accordance with the specifications and provisions contained herein. or the “Effective Date”
which is upon award by City Council, conditioned upon signature and recording by the City Clerk’s
department, as required by the Phoenix City Code, whichever is later.
1.2. Background
A. Minimum Qualification Requirement: This solicitation has minimum qualification
requirements, please see Section 2, paragraph 2.2 for detailed requirements. All Offerors
must satisfy all the minimum qualifications outlined in order for the submitted offer to be
considered responsive.
B. Security Requirements: The Aviation Department is a 24-hours a day, 7days a week, 365
days a year operation and subject to Federal Aviation Administration (FAA) Security
mandates. The Contractor and its employees will be required to work and operate a motor
vehicle within the secured areas of the Airport. All staff working under this Contract must pass
a Security Threat Assessment and Criminal Background Check as well as take the Airfield
Driving Training Program and pass an interactive test to obtain the Airfield Driving permit
endorsement on their security badge.
1.3. Contact Information
Amy Turner
Contract Specialist II
2485 E. Buckeye Dr
Phoenix, AZ 85034
Email: amy.m.turner@phoenix.gov
Phone: (602) 273-3349
Department:
Aviation
3
Invitation For Bid #IFB 24-0166
Title: Preformed Thermoplastic Pavement Marking Services
1.4. Timeline
Schedule of Events
The City reserves the right to change dates, times, and locations, as necessary. The City does not
always hold a Pre-Offer Conference or Site Visit.
To request a reasonable accommodation or alternative format for any public meeting, please contact
the Procurement Officer (Amy Turner) at (602) 273-3349/Voice or 711/TTY, or
Amy.m.turner@phoenix.gov , no later than five (5) days prior to the meeting.
Solicitation Issue Date February 21, 2024
Pre-Offer Conference (Non-Mandatory) February 29, 2024, 9am – Virtual WebEx
**Pre-offer Attendee REGISTRATION LINK:
https://cityofphoenix.webex.com/weblink/regist
er/r7914b33a4d522bd91184c5ed9b126c21
Written Inquiries Due Date March 7, 2024, 2pm
Offer Due Date March 21, 2024, 10am
Offer Opening
March 21, 2024, 10:15am – Virtual WebEx
https://cityofphoenix.webex.com/cityofphoenix
/j.php?MTID=m05d2ea8459260abec5d4c4cb
a4397e8e
Join by phone:
1-415-655-0001 US Toll
Access code: 2632 275 1303
Award Recommendation Posting April 2024
Contract Start Date June 1, 2024
**Please note, pre-registration or RSVP to participate in the Pre-Offer Conference is required in order
to obtain the virtual Pre-Offer Conference meeting link information. An Offeror who wishes to join the
virtual Pre-Offer Conference for this solicitation is required to register using the weblink provided prior
to the meeting. Upon completion of pre-registration, the Pre-Offer Conference meeting link
information will be forwarded to the registered email address.
4
Invitation For Bid #IFB 24-0166
Title: Preformed Thermoplastic Pavement Marking Services
2. Instructions
2.1. Description – Statement of Need
The City of Phoenix, Aviation Department (AVN) invites sealed offers from qualified Offeror(s) to
supply and install preformed thermoplastic pavement marking materials on an “as-needed” basis for
a two (2)-year contract term with three (3) one-year options to extend, beginning on or about June 1,
2024, in accordance with the specifications and provisions contained herein. or the “Effective Date”
which is upon award by City Council, conditioned upon signature and recording by the City Clerk’s
department, as required by the Phoenix City Code, whichever is later.
A. Minimum Qualification Requirement: This solicitation has minimum qualification
requirements, please see Section 2, paragraph 2.2 for detailed requirements. All Offerors
must satisfy all the minimum qualifications outlined in order for the submitted offer to be
considered responsive.
B. Security Requirements: The Aviation Department is a 24-hours a day, 7 days a week, 365
days a year operation and subject to Federal Aviation Administration (FAA) Security
mandates. The Contractor and its employees will be required to work and operate a motor
vehicle within the secured areas of the Airport. All staff working under this Contract must pass
a Security Threat Assessment and Criminal Background Check as well as take the Airfield
Driving Training Program and pass an interactive test to obtain the Airfield Driving permit
endorsement on their security badge.
C. Services under this Contract shall be performed on a 24-hour, 7-days a week basis if deemed
necessary by the Aviation Department Representative (ADR).
D. The pavement marking materials and accessories must fully comply with the Federal
Aviation Administration (FAA) 14 CFR Part 139.
E. This solicitation is available through Arizona Relay Service 7-1-1. Please call TTY 800-367-
8939 for assistance.
F. Notwithstanding the foregoing, this Agreement will terminate upon the earliest occurrence: by
reaching the end of the term including any extensions exercised, or termination pursuant to
the provisions of this Agreement.
2.2. Minimum Qualifications
The qualified and responsive Offeror must meet all minimum qualifications listed below. Should an
Offeror fail to meet one of the minimum qualifications identified, the offer will be disqualified as non-
responsive.
A. BUSINESS EXPERIENCE: Offeror must have been in operation a minimum of three (3) years
within the last seven (7) years. The Offeror’s normal business activity during this time will have
been successfully installing preformed thermoplastic pavement marking materials, preferably
on airport runways and taxiways. The Offeror must provide information detailing this business
experience in Exhibit A – Required Submittal Documents of this solicitation. The
information to be provided is to include the following at a minimum:
1. Number of years of experience.
2. Three (3) current/past contracts/projects including contract/project duration.
3. Brief scope of services provided for each contract/project.
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