Medium and Heavy Duty Cab and Chassis

Agency: City of Phoenix
State: Arizona
Level of Government: State & Local
Category:
  • 23 - Ground Effect Vehicles, Motor Vehicles, Trailers, and Cycles
  • 34 - Metalworking Machinery
  • 49 - Maintenance and Repair Shop Equipment
Opps ID: NBD15734748135555336
Posted Date: Jan 3, 2019
Due Date: Feb 7, 2019
Solicitation No: IFB 19-FSD-043
Source: Members Only
Medium and Heavy Duty Cab and Chassis Current solicitations list
Solicitation Number /
Project Number
Department Buyer /
Contract Specialist
Buyer Email /
Contract Specialist Email
Pre-Proposal Conference /
Pre-Submittal Meeting
Date Due
IFB 19-FSD-043 Public Works Kristina Pylant kristina.pylant@phoenix.gov
Tue, Jan 08, 2019 1:00 AM
Thu, Feb 07, 2019 5:00 AM

??Fleet Services is seeking sealed bids for the puchase of new medium and heavy duty cab and chassis vehicles.

Attachment Preview

CITY OF PHOENIX
Public Works Department
Procurement Division
INVITATION FOR BID
IFB 19-FSD-043 (KP)
MEDIUM AND HEAVY DUTY CAB AND CHASSIS
REQUIREMENTS CONTRACT
CONTACT PERSON
Kristina Pylant
Contracts Specialist I
602-495-7231
kristina.pylant@phoenix.gov
TABLE OF CONTENTS
Instructions
Standard Terms and Conditions
Special Terms and Conditions
Scope
Submittals
Exhibits
CITY OF PHOENIX
Procurement Division
200 W. Washington Street
7th Floor
Phoenix, AZ 85003
Phone: (602) 495-7274
Section I
Section II
Section III
Section IV
Section V
Section VI
Solicitation No. IFB 19-FSD-043
Page 2 of 54
SECTION I - INSTRUCTIONS
CITY OF PHOENIX
Procurement Division
200 W. Washington Street
7th Floor
Phoenix, AZ 85003
Phone: (602) 495-7274
Please read this before continuing on to the bid document.
SOLICITATION RESPONSE CHECK LIST
Check off each of the following as the necessary action is completed.
All forms have been completed and signed, including Solicitation Disclosure form.
All Submittals are included.
Reviewed and verified prices offered.
Checked price extensions and totals.
Included any required drawings or descriptive literature.
If required, checked and included the amount of the offer surety.
Reviewed the insurance requirements, if any, to assure compliance.
Included the specified number of copies of your offer as indicated in Submittal section.
Included signed addenda, if any.
Addressed the mailing envelope to the Procurement Officer on the solicitation front page, at the
address listed.
The mailing envelope clearly shows your company name and address, the solicitation number,
solicitation title and the offer opening date.
Mailed the response in time City must receive offers no later than the date and
time indicated in the Schedule of Events or addenda.
Solicitation No. IFB 19-FSD-043
Page 3 of 54
SECTION I - INSTRUCTIONS
CITY OF PHOENIX
Procurement Division
200 W. Washington Street
7th Floor
Phoenix, AZ 85003
Phone: (602) 495-7274
SECTION I INSTRUCTIONS
The City of Phoenix invites sealed offers for medium and heavy duty cab and chassis for a one-year period.
This solicitation is available through Arizona Relay Service 7-1-1. Please call TTY 800-367-8939 for
assistance.
Notwithstanding the foregoing, this Agreement will terminate upon the earliest occurrence of any of the
following:
reaching the end of the term and any extensions exercised as set forth above;
payment of the maximum authorized compensation under this Agreement; or
termination pursuant to the provisions of this Agreement.
1.
CITY’S VENDOR SELF-REGISTRATION AND NOTIFICATION
Vendors must be registered in the City’s eProcurement Self-Registration System at
https://www.phoenix.gov/financesite/Pages/EProc-help.aspx in order to receive solicitation notices,
respond to solicitations and access procurement information. The City may, at its sole discretion,
reject any offer from an Offeror who has not registered.
2.
SCHEDULE OF EVENTS
ACTIVITY (All times are local Phoenix time)
Pre-Offer Conference
Please bring this document with you
Pre-Offer Conference Location
Written Inquiries Due Date
Offer Due date
Offer Submittal Location
DATE
Monday, January 7, 2019, 9 a.m.
2441 S. 22nd Ave, Phoenix, AZ 85009
Building A, West Classroom
Friday, January 11, 2019, 1 p.m. to
kristina.pylant@phoenix.gov
Wednesday, January 23, 2019, 1 p.m.
City of Phoenix
200 W. Washington Street
Public Works Department
7th Floor
Phoenix, AZ 85003
The City reserves the right to change dates and/or locations as necessary.
3.
OBTAINING A COPY OF THE SOLICITATION AND ADDENDA
Interested Offerors may download the complete solicitation and addenda from
https://www.phoenix.gov/solicitations. Internet access is available at all public libraries. It is the
Offeror’s responsibility to check the website, read the entire solicitation, and verify all required
information is submitted with their offer.
4.
PREPARATION OF OFFER
4.1. All forms provided in Submittal Section must be completed and submitted with the offer.
The signed and completed Solicitation Disclosure form must be included or your offer may
be deemed non-responsive.
Solicitation No. IFB 19-FSD-043
Page 4 of 54
SECTION I - INSTRUCTIONS
CITY OF PHOENIX
Procurement Division
200 W. Washington Street
7th Floor
Phoenix, AZ 85003
Phone: (602) 495-7274
4.2. It is permissible to copy Submittal forms if necessary. Erasures, interlineations, or other
modifications of the offer must be initialed in original ink by the authorized person signing
the offer. No offer will be altered, amended or withdrawn after the specified offer due date
and time. The City is not responsible for Offeror’s errors or omissions.
4.3. All time periods stated as a number of days will be calendar days.
4.4. It is the responsibility of all Offerors to examine the entire solicitation and seek clarification
of any requirement that may not be clear and to check all responses for accuracy before
submitting an offer. Negligence in preparing an offer confers no right of withdrawal after
due date and time. Offerors are strongly encouraged to:
4.4.1. Consider applicable laws and/or economic conditions that may affect cost,
progress, performance, or furnishing of the products or services.
4.4.2. Study and carefully correlate Offeror’s knowledge and observations with the
solicitation and other related data.
4.4.3. Promptly notify the City of all conflicts, errors, ambiguities, or discrepancies that
Offeror has discovered in or between the solicitation and other related documents.
4.4.4. The City does not reimburse the cost of developing, presenting or providing any
response to this solicitation. Offers submitted for consideration should be prepared
simply and economically, providing adequate information in a straightforward and
concise manner. The Offeror is responsible for all costs incurred in responding to
this solicitation. All materials and documents submitted in response to this
solicitation become the property of the City and will not be returned.
4.4.5. Offerors are reminded that the specifications stated in the solicitation are the
minimum level required and that offers submitted must be for products or services
that meet or exceed the minimum level of all features specifically listed in this
solicitation. Offers offering less than any minimum specifications or criteria
specified are not responsive and should not be submitted.
4.4.6. Offer responses submitted for products considered by the seller to be acceptable
alternates to the brand names or manufacturer’s catalog references specified
herein must be submitted with technical literature and/or detailed product
brochures for the City’s use to evaluate the products offered. Offers submitted
without this product information may be considered as non-responsive and
rejected. The City will be the sole judge as to the acceptability of alternate products
offered.
4.4.7 Prices will be submitted on a per unit basis by line item, when applicable. In the
event of a disparity between the unit price and extended price, the unit price will
prevail unless obviously in error.
5.
EXCEPTIONS: Offeror must not take any exceptions to any terms, conditions or material
requirements of this solicitation. Offers submitted with exceptions may be deemed non-responsive
and disqualified from further consideration in the City’s sole discretion. Offerors must conform to all
the requirements specified in the solicitation. The City encourages Offerors to send inquiries to the
procurement officer rather than including exceptions in their Offer.
Solicitation No. IFB 19-FSD-043
Page 5 of 54
This is the opportunity summary page. You are currently viewing an overview of this opportunity and a preview of the attached documentation. For more information, please visit the Publication URL Web page.

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