Arts, Crafts and Specialty Supplies
| Agency: | City of Phoenix |
|---|---|
| State: | Arizona |
| Level of Government: | State & Local |
| Category: |
|
| Opps ID: | NBD15734793673485917 |
| Posted Date: | Feb 6, 2024 |
| Due Date: | Feb 23, 2024 |
| Solicitation No: | PKS-IFB-24-0238 |
| Source: | Members Only |
Attachment Preview
INVITATION FOR BID
PKS-IFB-24-0238
ARTS, CRAFTS AND SPECIALTY SUPPLIES
City of Phoenix
Parks and Recreation
200 West Washington Street
16th Floor
Phoenix, AZ
85003
RELEASE DATE: February 6, 2024
DEADLINE FOR QUESTIONS: February 16, 2024
RESPONSE DEADLINE: February 23, 2024, 12:00 pm
City of Phoenix
INVITATION FOR BID
PKS-IFB-24-0238
Arts, Crafts and Specialty Supplies
1. INTRODUCTION ................................................................................................................ 3
2. INSTRUCTIONS................................................................................................................. 4
3. SCOPE OF WORK ............................................................................................................14
4. EVALUATION PROCESS..................................................................................................16
5. STANDARD TERMS AND CONDITIONS ..........................................................................17
6. SPECIAL TERMS AND CONDITIONS ..............................................................................29
7. DEFENSE AND INDEMNIFICATION.................................................................................33
8. INSURANCE REQUIREMENTS ........................................................................................34
9. SUBMITTALS ....................................................................................................................36
10. PRICING PROPOSAL .......................................................................................................38
Invitation For Bid #PKS-IFB-24-0238
Title: Arts, Crafts and Specialty Supplies
1. Introduction
1.1. Summary
The City of Phoenix is seeking a qualified vendor to supply arts, crafts and specialty items for up
to a five-year period.
1.2. Background
Through its mission of building healthy communities through parks, programs, and partnerships, the
Parks and Recreation Department (PRD) provides a multitude of classes, programs, and
miscellaneous services to the community. Some of the classes, programs, and services include but
are not limited to sports, dance, fitness, music, art, theatre, and language instruction. City facilities
include classrooms, gyms, sports complexes and parks available for leisure enrichment courses.
These facilities consist of 32 recreation centers, 68 softball fields, 35 baseball fields, five (5)
championship golf courses, three (3) 9-hole golf courses, 29 pools and 41,000 acres of desert parks
including 200 miles of trails on mountain preserves.
1.3. Contact Information
Kathleen Kennedy
Contracts Specialist II
200 West Washington Street
Phoenix, AZ 85003
Email: kathleen.kennedy@phoenix.gov
Phone: (602) 261-8793
Department:
Parks and Recreation
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Invitation For Bid #PKS-IFB-24-0238
Title: Arts, Crafts and Specialty Supplies
1.4. Timeline
Schedule of Events
The City reserves the right to change dates, times, and locations, as necessary. The City does
not always hold a Pre-Offer Conference or Site Visit.
To request a reasonable accommodation or alternative format for any public meeting, please
contact the Procurement Officer (Kathleen Kennedy) at (602) 261-8793/Voice or 711/TTY, or
kathleen.kennedy@phoenix.gov, no later than two (2) weeks prior to the meeting.
Solicitation Issue Date February 6, 2024
Pre-Offer Conference (Non-
Mandatory)
February 13, 2024, 10:00am
Join by phone
+1-415-655-0001 US Toll
Meeting Number: 2634 671 0788
Written Inquiries Due Date February 16, 2024, 12:00pm
Electronic Offer Due Date February 23, 2024, 12:00pm
katheen.kennedy@phoenix.gov
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Invitation For Bid #PKS-IFB-24-0238
Title: Arts, Crafts and Specialty Supplies
2. Instructions
2.1 Description – Statement of Need
The City of Phoenix invites sealed offers for arts, crafts and specialty supplies for a five-year
contract commencing on or about June 1, 2024, in accordance with the specifications and
provisions contained herein or the “Effective Date” which is upon award by City Council,
conditioned upon signature and recording by the City Clerk’s department, as required by the
Phoenix City Code, whichever is later.
This solicitation is available through Arizona Relay Service 7-1-1. Please call TTY 800-367-8939
for assistance.
Notwithstanding the foregoing, this Agreement will terminate upon the earliest occurrence: by
reaching the end of the term including any extensions exercised, or termination pursuant to the
provisions of this Agreement.
2.2 City's Vendor Self-Registration and Notification
Vendors must be registered in the City’s procurePHX Self-Registration System at
https://www.phoenix.gov/procure to respond to solicitations and access procurement
information. The City may, at its sole discretion, reject any offer from an Offeror who has not
registered.
2.3 Preparation of Offer
All forms provided in Submittal Section must be completed and submitted with the Offer. The
signed and completed Conflict of Interest and Transparency form must be included or your Offer
may be deemed non-responsive.
It is permissible to copy Submittal forms if necessary. Erasures, interlineations, or other
modifications of the Offer must be initialed in original ink by the authorized person signing the
Offer. No offer will be altered, amended or withdrawn after the specified offer due date and time.
The City is not responsible for Offeror’s errors or omissions.
All time periods stated as a number of days will be calendar days.
It is the responsibility of all Offerors to examine the entire solicitation and seek clarification of
any requirement that may not be clear and to check all responses for accuracy before
submitting an offer. Negligence in preparing an offer confers no right of withdrawal after due
date and time. Offerors are strongly encouraged to:
A. Consider applicable laws and/or economic conditions that may affect cost, progress,
performance, or furnishing of the products or services.
B. Study and carefully correlate Offeror’s knowledge and observations with the solicitation
and other related data.
C. Promptly notify the City of all conflicts, errors, ambiguities, or discrepancies that Offeror
has discovered in or between the solicitation and other related documents.
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