Childcare Services at Phoenix Sky Harbor International Airport
| Agency: | City of Phoenix |
|---|---|
| State: | Arizona |
| Level of Government: | State & Local |
| Category: |
|
| Opps ID: | NBD15734928699690797 |
| Posted Date: | Feb 20, 2024 |
| Due Date: | Mar 29, 2024 |
| Solicitation No: | AVN RCS 24-001 |
| Source: | Members Only |
Attachment Preview
Revenue Contract Solicitation (“RCS”)
Request for Responses
CHILDCARE SERVICES
AT PHOENIX SKY HARBOR INTERNATIONAL AIRPORT
AVN RCS 24-001
SCHEDULE OF EVENTS
All dates are subject to change without prior notice.
The City of Phoenix is not responsible for cost or losses incurred by any Respondent in
the preparation of a Response or due to date changes.
ACTIVITY
Publish RCS
Pre-Response Meeting
(Non-Mandatory)
Question Deadline: Submittal of Written
Questions
Answer Deadline: Answers to Written Questions
Solicitation Deadline
Tentative Interviews / Discussion (If Necessary)
Award Recommendation to Phoenix City Council
Commencement of Contract
DATE & TIME
(All times are local Phoenix, AZ time)
Wednesday, January 10, 2024
Thursday, January 25, 2024, at 10:00 a.m.
**To RSVP / Register, please go to:
https://cityofphoenix.webex.com/weblink/register/r6f3d17b9f
e3404622a77014caba34307
Tuesday, January 30, 2024, at 3:00 p.m.
Tuesday, February 13, 2024
Tuesday, March 12, 2024, at 1:00 p.m.
Response Opening to begin at 1:15 a.m.
Response Opening Link:
https://cityofphoenix.webex.com/cityofphoenix/j.php?MTID=
m380ed0517d0bd4308b635a319c323cf5
Join by phone
+1-415-655-0001 US Toll
Access code: 2633 330 9469
Week of May 6, 2024
September, 2024
January, 2025
Submit Responses and request for alternate formats to:
Cadle Collins
Procurement Officer
City of Phoenix Aviation Department
2485 East Buckeye Road, Phoenix, AZ 85034-4301
602-273-2054 (TEL) / 800-781-1010 (TTY)
avn.solicitations@phoenix.gov
https://solicitations.phoenix.gov/Solicitations/Details/1696
This RCS is issued pursuant to Phoenix City Code Chapter 43 and Administrative Regulation 3.10. This RCS does
not commit the City to award any contract(s).
TABLE OF CONTENTS
CITY OF PHOENIX
Aviation Department
Contracts & Services
2485 East Buckeye Road,
Phoenix, AZ 85034
SECTION
PAGE
I. INTRODUCTION ...................................................................................................... 3
II. SCOPE OVERVIEW............................................................................................... 14
III. EVALUATION CRITERIA AND RESPONSE INSTRUCTIONS ............................. 20
IV. DETERMINATION OF RESPONSIVENESS AND RESPONSIBILITY AND
EVALUATION ........................................................................................................ 30
V. GENERAL TERMS AND CONDITIONS OF THE RCS.......................................... 32
VI. EXHIBITS ............................................................................................................... 41
Exhibit 1
Exhibit 2
Exhibit 3
Exhibit 4
Exhibit 5
Exhibit 6
Exhibit 7
Exhibit 8
Exhibit 9
Exhibit 10
Exhibit 11
Exhibit 12
Exhibit 13
Exhibit 14
Exhibit 15
Exhibit 16
Exhibit 17
Exhibit 18
Exhibit 19
Draft Lease
Premises Facility Map
Small Business Outreach Lease Clause
Form EO2 Small Business Outreach Efforts
Letter of Declaration (Equal Pay Act)
Letter of Credit Form
Cash Deposit for Performance Guarantee
Food and Beverage/Retail Operating & Service Manual
Proposed Capital Investment
Tenant Design Criteria
Tenant Improvement Handbook
Affidavit
Conflict of Interest and Solicitation Transparency Disclosure Form
Respondent References
Insurance Requirements
Proposed Tuition Rates
Supplemental Terms and Conditions to All Airport Agreements
Aviation Security Procedures For Contractor And Subcontractor Worker
Background Screening
Compliance Requirements American Rescue Plan Act State and Local
Fiscal Recovery Funds (ARPA/SLFRF)
Page 2 of 106
SECTION I - INTRODUCTION
CITY OF PHOENIX
Aviation Department
Contracts & Services
2485 East Buckeye Road,
Phoenix, AZ 85034
I. INTRODUCTION
Through this Revenue Contract Solicitation (RCS), the City of Phoenix (City) Aviation
Department (Aviation) is seeking responses from qualified Respondents to build-out,
staff, develop a client base, operate, and manage a Childcare Facility at the 44th Street
Sky Train® at Phoenix Sky Harbor International Airport (Airport or PHX). The Successful
Respondent must successfully build-out, operate and manage a quality affordable
childcare development facility (Childcare Facility) that will provide a safe, healthy and
nurturing environment for the children of eligible employees and workers of City of
Phoenix and its Tenant concessionaires and contractors (collectively “Airport Workers”)
and to the general public on an availability basis. The Childcare Facility will serve children
ages six (6) weeks to six (6) years old, providing an environment where they can develop
physically, socially, emotionally, and intellectually to their optimal potential, and with hours
of operations that will meet the needs of the majority of Airport Workers.
The Successful Respondent must demonstrate the ability to effectively operate and
manage the Childcare Facility within a competitive tuition structure with a strategy to
implement best practices in accordance with the Arizona Department of Health Services
(ADHS) licensing requirements, ADHS - Child Care Facilities Licensing - Home
(azdhs.gov) as well as in compliance with federal laws and guidelines. The services and
requirements specified in this RCS are collectively referred to as “Childcare Services” and
apply wherever this term is used in this solicitation.
The Successful Respondent will enter a Lease Agreement (Lease) with the City in the
form of attached Exhibit 1 - Draft Lease. The location of the Childcare Facility at the
Airport is depicted in Exhibit 2 - Premises Facility Map.
The City encourages competition in all of its solicitations. The City’s desired outcomes
from this solicitation process are to:
• Strive to provide quality low-cost Childcare Services to eligible Airport Workers, and
to the general public on an availability basis.
• Have a design build-out by the Successful Respondent that creates a welcoming
and safe environment pleasing to parents and their children.
• Utilize technology and innovative service concepts to enhance children’s early
learning development and improve the quality of the Childcare Services provided.
• Seek qualified Respondents, including their subtenant and/or joint venture partner(s)
(if any), having a proven track record in the successful operation and management
of a licensed childcare facility, including build-out, staffing, and development of a
client base to support ongoing operations.
Page 3 of 106
SECTION I - INTRODUCTION
CITY OF PHOENIX
Aviation Department
Contracts & Services
2485 East Buckeye Road,
Phoenix, AZ 85034
Selection will be based on the entire Response and the Evaluation Criteria and will not
be solely based upon the highest financial return to the City. All Respondents must
demonstrate not only quality childcare service experience and financial capability, but
also creativity in proposing designs and educational programs that will enhance child
development. It is understood that as an industry childcare worker do not have a widely
acceptable standard wage. To support a healthy and productive workforce, it is important
to the City that the contractor offer its staff wages that reflect the evolving standards,
access to affordable quality health insurance, and safe working conditions.
A. BACKGROUND
Phoenix, Arizona is the vibrant center of one of the fastest growing job markets and
economies in the United States. PHX is among the busiest airports in the United
States, serving over 44 million passengers in 2022. More than 57,000 people are
employed at America’s Friendliest Airport, including City of Phoenix workers, Tenant
concessionaires and contractors. However, the south Phoenix area surrounding the
Airport is considered to be a “childcare desert” with little to no childcare options to
meet the needs of these Airport Workers. Aviation staff surveyed 31 of its PHX
business partners and determined more than 600 of their workers assigned to PHX
would be interested in having access to affordable childcare close to their place of
employment. The survey respondents indicated that childcare services between the
hours of 4:00 am – 8:00 pm would best suit their needs.
Airport information is available at https://www.skyharbor.com/about/Information.
Page 4 of 106
SECTION I - INTRODUCTION
CITY OF PHOENIX
Aviation Department
Contracts & Services
2485 East Buckeye Road,
Phoenix, AZ 85034
B. DEFINITIONS
The following definitions apply to this Revenue Contract Solicitation (RCS). There are
additional definitions in the attachments, exhibits and appendices. If there is a conflict
between these definitions and the definitions in the attachments, exhibits and
appendices then the definitions in the attachments, exhibits, and appendices govern
those documents.
AIRPORT WORKERS means eligible Airport employees and workers confirmed
through the City’s Aviation Department badging verification process.
AGGRIEVED PARTY means a person or a business that intends a Response that
alleges a mistake, impropriety or defect in the solicitation will harm the person or
business.
AIRPORT means Phoenix Sky Harbor International Airport, Phoenix Deer Valley
Airport and/or Phoenix Goodyear Airport, in accordance with the context of the
contract.
CONTRACT includes any and all City of Phoenix Aviation Department contracts,
subcontracts, agreements, leases, subleases, licenses, permits or other documents,
however denominated that grant or convey a right or privilege on an Airport.
DAYS means calendar days, except as otherwise expressly provided in this RCS.
DISCUSSIONS means an exchange between the Procurement Officer and one
or more Respondents submitting Responses determined to be Reasonably
Susceptible Responses.
GOOD CAUSE means substantial grounds or evidence based upon facts not in
dispute as determined by the Procurement Officer that the failure by an aggrieved
party or a Respondent to submit a timely Response, protest or appeal was beyond its
control due to misinformation relayed in writing by a city employee.
JOINT VENTURE (JV) means an association between two or more persons,
partnerships, corporations, or any combination thereof, formed to carry on a single
business activity.
LEASE is a written agreement with the City to conduct business on City property.
REASONABLY SUSCEPTIBLE RESPONSE means a Response that, based on the
evaluation criteria, has a substantial chance of resulting in a Lease award.
Page 5 of 106
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