Public Address System Replacement
| Agency: | City of Phoenix |
|---|---|
| State: | Arizona |
| Level of Government: | State & Local |
| Category: |
|
| Opps ID: | NBD15734928701630812 |
| Posted Date: | Feb 20, 2024 |
| Due Date: | Mar 13, 2024 |
| Solicitation No: | AVN RFP 24-0006 |
| Source: | Members Only |
Attachment Preview
REQUEST FOR PROPOSAL
AVN RFP 24-0006
PUBLIC ADDRESS SYSTEM REPLACEMENT
City of Phoenix Aviation Department
2485 E Buckeye Road
Phoenix, AZ 85034
SOLICITATION ISSUE DATE: December 20, 2023
DEADLINE FOR QUESTIONS: January 23, 2024 at 5:00 PM
OFFER DUE DATE: February 28, 2024 at 11:00 AM
City of Phoenix
REQUEST FOR PROPOSAL
AVN RFP 24-0006
Public Address System Replacement
1. INTRODUCTION ................................................................................................................ 3
2. INSTRUCTIONS................................................................................................................. 7
3. SCOPE OF WORK ............................................................................................................20
4. EVALUATION PROCESS..................................................................................................59
5. STANDARD TERMS AND CONDITIONS ..........................................................................61
6. SPECIAL TERMS AND CONDITIONS ..............................................................................77
7. DEFENSE AND INDEMNIFICATION...............................................................................101
8. INSURANCE REQUIREMENTS ......................................................................................102
9. SUBMITTALS ..................................................................................................................106
Attachments:
A – Fee Schedule
B – Requirements Compliance Matrix
C – Security and Privacy Maturity Questionnaire
D – Sensitive Security Information Acknowledgement Form
E – Required Submittal Documents
• Offer
• Acceptance of Offer
• Conflict of Interest and Transparency Form
• Costs and Payments
• Emergency 24-Hour Service Contact
• Proof of Minimum Qualifications
Exhibits:
A – Cash Deposit for Performance Guarantee
B – Letter of Credit Form
C – Design and Construction Guidelines
D – Drawing Package Requirements Matrix
E – Cybersecurity Incident Reporting
F – Pardon Our Dust Program Minimum Notice Requirements
G – Compliance with Environmental Laws
H – Supplemental Terms and Conditions to All Airport Agreements
Request for Proposal: AVN RFP 24-0006
Title: Public Address System Replacement
1. INTRODUCTION
1.1. Summary
The City of Phoenix Aviation Department (“City” or “Aviation”) is seeking a qualified Contractor to
provide design, installation, commissioning, and ongoing maintenance and support services as
part of the Public Address System (PAS) Replacement project at Phoenix Sky Harbor
International Airport (PHX). The successful Contractor is to provide turn-key solutions for the
replacement of the current PAS, integration of the new PAS within an existing system, and new
installation of the PAS, where applicable. Specifically, the project’s base sites are located at
Terminal 3 (T3), Terminal 4 (T4), SkyTrain Stations, and the Rental Car Center. In T4 [with the
exception of the new T4 South Concourse 1 (T4S1)], the Contractor is to provide updated paging
zones, speakers, wiring, and all necessary equipment and programming. In T3 and T4S1, the
Contractor is to replace the existing PAS equipment, except for existing cabling and speakers
which will be utilized in this project. The City is also seeking to integrate the new PAS with the
Sky Train Stations’ existing announcement system. Lastly, the City is seeking PAS design and
installation into the main lobby area of the Rental Car Center where no current PAS infrastructure
exists.
It is the City’s intent to award this Contract to a single integrator as the designated Contractor
responsible for managing all aspects of the PAS project including the design, installation,
commissioning, and ongoing maintenance and support phases. The designated Contractor will
also be responsible for the management and oversight of proposed subcontractors, if any, for this
project.
1.2. Background
Approximately 44 million passengers traveled through PHX in 2022. The PAS is a critical system
that enables the airport, airlines, and other partners to communicate to the passengers and other
critical stakeholders on both an informational and emergency basis.
The system in T4 was originally installed with the opening of the facility in 1990. In 2003, the PAS
application and related back-end hardware [i.e. amplifiers, digital signal processors (DSPs), etc.]
were replaced; however, the speakers and cabling for the speakers were untouched. In 2015-
2016, the PAS application and back-end hardware were replaced, but the speakers and cabling
were untouched.
In 2016, the first phase of the modernization project for T3 was completed. As part of this capital
project, the PAS was completely replaced including new speakers and speaker re-zoning, and
new fire-rated cabling. In the Spring of 2022, the new concourse within T4S1 opened with state-
of-the-art cabling, speakers, and electronics which are compliant with current fire code.
Additionally, monitoring from the fire alarm panels was implemented due to fire codes. This
monitoring is currently only implemented in T3 and T4S1.
As a result of the speakers and cabling in T4 (but not T4S1) being over 30 years old, there are
many issues that cannot be remediated with a new application and/or head-end equipment. Years
of tenant improvement projects and upgrades to the terminal have resulted in many paging zones
being no longer effective, along with significantly diminished audio acuity through most areas.
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Request for Proposal: AVN RFP 24-0006
Title: Public Address System Replacement
Figure 1: Summary of PAS Historical Evolution at PHX
1.3. Contact Information
Kyle Brack
Procurement Officer
City of Phoenix Aviation Department
2485 E Buckeye Rd
Phoenix, AZ 85034
Email: kyle.brack@phoenix.gov
Phone: (602) 683-3886
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Request for Proposal: AVN RFP 24-0006
Title: Public Address System Replacement
1.4. Timeline
Schedule of Events
The City reserves the right to change dates, times, and locations, as necessary. All times shown
are local Phoenix time.
To request a reasonable accommodation for the procurement process or alternative format of any
documentation, please contact the Procurement Officer at (602) 683-6883/Voice or 711/TTY, or
kyle.brack@phoenix.gov, no later than two (2) weeks prior to the meeting.
Solicitation Issue Date December 20, 2023
January 9, 2024 at 10:00 AM
Pre-Offer Conference **To RSVP / register, please visit:
https://cityofphoenix.webex.com/weblink/regi
ster/r45b5215e9369d65e1220a6d396570316
Mandatory Site Visit January 17, 2024 at 9:00 AM
Written Inquiries Due Date
January 23, 2024 at 5:00 PM
Submit to kyle.brack@phoenix.gov and
avn.solicitations@phoenix.gov
Mandatory Submission of Sensitive
Security Information Acknowledgement
Form (Attachment D)
See paragraph G. Sensitive Security
Information (SSI), pg. 66 for details.
Requirement must be complete prior to Offer
Due Date.
Offer Due Date February 28, 2024 at 11:00 AM
February 28, 2024 at 11:15 AM
Offer Opening
Meeting Link:
https://cityofphoenix.webex.com/cityofphoeni
x/j.php?MTID=m8aafba1d87b7d3b556ea8f0
8fc42d334
Via phone: +1-415-655-0001 US Toll
Access Code: 2633 378 6191
**Please note: Registration or RSVP to participate in the Pre-Offer Conference is required in order
to obtain the Pre-Offer Conference meeting information. An Offeror who wishes to join the Pre-
Offer Conference for this Solicitation is required to register prior to the meeting using the weblink
provided above. Upon completion of registration, the Pre-Offer Conference meeting information
will be forwarded to the registered email address.
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