Multiple Buildings Roof Replacements ? UT Chattanooga
| Agency: | The University of Tennessee |
|---|---|
| State: | Tennessee |
| Level of Government: | State & Local |
| Category: |
|
| Opps ID: | NBD15764211626967505 |
| Posted Date: | Apr 10, 2024 |
| Due Date: | May 7, 2024 |
| Source: | Members Only |
Multiple Buildings Roof Replacements – UT Chattanooga
For Information Only – Drawings
Project Review Conference: April 17, 2024 at 3:00 pm ET
Due Date: May 7, 2024 at 12:00 pm (Noon) ET
Attachment Preview
The University of Tennessee
REQUEST FOR QUALIFICATIONS:
Construction Procurement Through
Best Value Option One
for the
Multiple Buildings Roof Replacements
540/005-12-2021
The University of Tennessee Chattanooga
April 10, 2024
RFQ COORDINATOR:
Rebecca Douglas
Department of Capital Projects, The University of Tennessee
505 Summer Place – UT Tower 9th Floor
Knoxville, TN 37902
865.974.2628 / designer@tennessee.edu
https://capitalprojects.tennessee.edu/fp
CONTENTS:
1.0 STANDARD DOCUMENTS
1.1 INTRODUCTION
1.2 RFQ COMMUNICATIONS
1.3 PRE-PROPOSAL CONFERENCE AND PROPOSER COMMENTS
1.4 PROPOSAL REQUIREMENTS
1.5 BID AND CONTRACT REQUIREMENTS
1.6 EVALUATION GUIDE
2.0 PROJECT SPECIFIC DOCUMENTS
2.1 SCHEDULE OF EVENTS
2.2 TECHNICAL PROPOSAL
2.3 PROJECT NARRATIVE AND DOCUMENTATION
BEST VALUE OPTION ONE RFQ STANDARD DOCUMENTS
1.0 STANDARD DOCUMENTS
1.1 INTRODUCTION
A. Purpose
As identified on the cover page, the Owner has issued this Request for Qualifications
(RFQ) for the designated Project. The RFQ defines service requirements; solicits
proposals; details proposal requirements; and outlines the process for evaluating
proposals and selecting and contracting with a contractor (Contractor) using the
State of Tennessee’s Best Value Option One (BV1) procurement delivery method.
The BV1 method utilizes the process described in this RFQ to qualify proposers to
identify a short list of contractors who are invited to bid. The Owner intends to
contract with the responsive and responsible bidder offering the lowest cost for the
work.
B. Scope of Services
1. The Contractor’s services shall consist of providing construction services for the
Project described in RFQ Section 2.3, Project Narrative and Documentation.
2. The Contract Documents will include, but are not limited to, the Owner’s
Designers’ Manual Standard Documents Divisions 00 and 01. For the General
Conditions of the Contract for Construction refer to the Owner’s Designer Manual
Section 00 72 13.
C. Nondiscriminatory Participation
1. Through this RFQ the Owner seeks to procure the best services at the most
favorable, competitive prices and to give all qualified businesses, including those
that are owned by minorities, women, persons with a disability, and small
business enterprises, opportunity to do business with the Owner.
2. No person shall be excluded from participation in, be denied benefits of, be
discriminated against in the admission or access to, or be discriminated against
in treatment or employment in the State’s contracted programs or activities on
the grounds of disability, age, race, color, religion, sex, national origin, or other
classification protected by federal or Tennessee State Constitutional or statutory
law; nor shall they be excluded from participation in, be denied benefits of, or be
otherwise subjected to discrimination in the performance of contracts with the
State of Tennessee or in the employment practices of the State’s contractors.
Accordingly, all vendors entering into contracts with the State of Tennessee shall,
upon request, show proof of such nondiscrimination and shall post in
conspicuous places, available to all employees and applicants, notices of
nondiscrimination.
3. Upon request the Owner will provide the Owner’s designated contact to
coordinate compliance with the nondiscrimination requirements of the State of
Tennessee, Title VI of the Civil Rights Act of 1964, the Americans with
Disabilities Act of 1990, and applicable federal regulations.
D. Diversity in Contractual Relationships
It is the express desire of the State Building Commission (SBC) to include an
emphasis on diversity in its contractual relationships with contractors for the
TN Higher Education – BV1 RFQ Standard Documents – July 2022
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BEST VALUE OPTION ONE RFQ STANDARD DOCUMENTS
construction, demolition or renovation of State projects under the jurisdiction of the
Commission. Refer to Item 5 in the SBC Policy.
1.2 RFQ COMMUNICATIONS
A. Notice of Intent to Propose
1. Potential proposers shall submit a Notice of Intent to Propose by email to the
RFQ Coordinator. The notice should include the following.
Proposer’s organization name
Name and title of a contact person
Contact person’s telephone number and email address
2. The Owner will convey all official communications and addenda to such
proposers.
3. The Notice of Intent to Propose must be submitted no later than the date detailed
in RFQ Section 2.1, Schedule of Events.
4. Such notice creates no obligation and is not a prerequisite for making a proposal.
B. RFQ Addenda and Cancellation
1. The Owner reserves the right to issue addenda to this RFQ in writing up to five
days prior to the Proposal Deadline.
2. The Owner reserves the right, at its sole discretion, to cancel and reissue this
RFQ or to cancel this RFQ in its entirety.
C. Additional Communications Processes
1. Unauthorized contact regarding this RFQ with employees or officials of the
Owner or of the State of Tennessee other than the RFQ Coordinator may result
in disqualification.
2. Interested parties and potential proposers must direct all communications
regarding this RFQ to the RFQ Coordinator who is the Owner’s official point of
contact for this RFQ.
3. Notwithstanding the foregoing, for information and assistance regarding this RFQ
interested parties may contact the staff of the Governor’s Office of Diversity
Business Enterprise.
4. The SBC Number for the Project shown on the cover must be referenced in all
communications regarding the RFQ.
5. Oral communications shall be considered unofficial and non-binding with regard
to this RFQ.
6. Each proposer shall assume the risk of the method of dispatching a
communication or proposal to the Owner. The Owner assumes no responsibility
for delays or delivery failures resulting from the method of dispatch.
“Postmarking” of a communication or proposal shall not substitute for actual
receipt of a communication or proposal by the Owner.
7. Only the Owner’s official written responses and communications shall be
considered binding with regard to this RFQ.
TN Higher Education – BV1 RFQ Standard Documents – July 2022
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BEST VALUE OPTION ONE RFQ STANDARD DOCUMENTS
8. The Owner reserves the right to determine, at its sole discretion, the method of
conveying official written responses and communications pursuant to this RFQ
such as by letter, by email, or by website posting.
1.3 PRE-PROPOSAL CONFERENCE AND PROPOSER COMMENTS
A. Pre-Proposal Conference
1. A Pre-Proposal Conference will be held at the time, date, and location detailed in
RFQ Section 2.1, Schedule of Events. Attendance is not a prerequisite for
making a proposal.
2. The purpose of the Pre-Proposal Conference is to discuss the RFQ scope of
services and contract requirements. While questions will be entertained, the oral
response to a question at the conference shall be considered tentative and non-
binding with regard to this RFQ.
B. Proposer Comments and Waiver of Objections
1. Each proposer shall carefully review this RFQ and all attachments for comments,
questions, defects, objections, or other matters requiring clarification or
correction, collectively called Comments. Comments must be made in writing
and received by the RFQ Coordinator no later than the Comments Deadline
detailed in the RFQ Section 2.1, Schedule of Events.
2. A proposer’s protests based on objections concerning the RFQ shall be
considered waived and invalid if Comments relevant to the objections have not
been brought to the attention of the RFQ Coordinator, in writing, by the
Comments Deadline detailed in RFQ Section 2.1, Schedule of Events.
3. The Owner reserves the right to determine, at its sole discretion, the appropriate
and adequate responses to Comments. The Owner’s official responses to
Comments pursuant to this RFQ shall be issued as an addendum to this RFQ.
1.4 PROPOSAL REQUIREMENTS
A. Proposal Deadline and Location
1. Section 2.1, Schedule of Events, details the requirements for the location and the
deadline time and date for submitting a proposal. A late proposal or a proposal
not submitted to the designated location will not be accepted.
2. The proposal deadline time shall be established by the timepiece of the Owner.
B. Proposal Contents
1. A proposal must respond to the description of Contractor scope of services,
contract requirements, and proposal requirements described in this written RFQ
and RFQ attachments, exhibits, or addenda.
2. No portion of a proposal may be delivered orally or by means of electronic
transmission.
3. A proposal in response to this RFQ shall consist of a Technical Proposal as
described herein and RFQ Section 2.2.
TN Higher Education – BV1 RFQ Standard Documents – July 2022
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BEST VALUE OPTION ONE RFQ STANDARD DOCUMENTS
4. Each proposer must submit a single digital file copy in a searchable PDF format.
The digital file should not exceed 20 MB and should be named using the
following format: “<Proposer Name> BV1 540/005-12-2021”. Proposals should
be clearly marked as follows.
Technical Proposal
Best Value Option One
Multiple Buildings Roof Replacements
SBC No. 540/005-12-2021
Submitted By:
<<Contractor Name>>
<<Contractor License No., Classification, Expiration Date, License Limit>>
<<Contact Person Name, Address, Telephone Number, Email>>
C. Technical Proposal Requirements
1. No pricing information shall be included in the Technical Proposal. Inclusion in
the Technical Proposal of a direct or implied revelation of bid amount information
shall make the proposal non-responsive and the Owner will reject it.
2. Each proposer must use RFQ Section 2.2 to guide organization of the Technical
Proposal. Each proposer shall duplicate RFQ Section 2.2 for use as the Table of
Contents for the Technical Proposal by adding proposal page numbers and the
proposer’s name as indicated. The proposer must address all items for all
sections and provide, in sequence, the required information and documentation
with the associated item references.
3. The Technical Proposal must be economically prepared, with emphasis on
completeness and clarity of content, legibly written, brief, and to the point in a
direct response to the information requested for each item. All material must be
on standard 8 1/2" x 11" paper with exceptions permitted for foldouts containing
non-text information such as charts and spreadsheets.
4. All pages must be numbered excluding covers.
5. The Technical Proposal shall not exceed 25 pages excluding covers. Pages or
sheets with print on both sides will be counted as two pages. Hyperlinks and QR
Codes should not be included in any proposal. All pertinent information should
be clearly and concisely documented within the 25 pages allowed.
6. All information included in a Technical Proposal shall be relevant to a specific
requirement detailed in RFQ Section 2.2. All information must be incorporated
into a response to a specific requirement and clearly referenced. Information not
meeting these criteria will be deemed extraneous and will in no way contribute to
the evaluation process.
D. Proposal Prohibitions and Right of Rejection
1. Each proposal must comply with all of the terms and requirements of this RFQ
and all applicable State laws and regulations. The Owner reserves the right, at
its sole discretion, to consider non-responsive and reject a proposal that does not
comply with all of the terms, conditions, and performance requirements of this
RFQ.
2. A proposal of alternate services (i.e., a proposal that offers services different
from those requested by this RFQ) may be considered non-responsive and
rejected.
TN Higher Education – BV1 RFQ Standard Documents – July 2022
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