Motorcycle Week Portable Toilets
| Agency: | City of Laconia |
|---|---|
| State: | New Hampshire |
| Level of Government: | State & Local |
| Category: |
|
| Opps ID: | NBD15857349203182926 |
| Posted Date: | Feb 23, 2024 |
| Due Date: | Mar 7, 2024 |
| Solicitation No: | 24-02-02 |
| Source: | Members Only |
| Bid Number: |
24-02-02
|
| Bid Title: |
Motorcycle Week Portable Toilets
|
| Category: | Bids, RFP's and RFQ's |
| Status: | Open |
|
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Attachment Preview
THE CITY OF LACONIA
NEW HAMPSHIRE
REQUEST FOR BID
RFB No. 24-02-02
Motorcycle Week Portable Toilets
Due 2:00PM – March 7, 2024
City of Laconia
Purchasing Office
45 Beacon Street East
Laconia, NH 03246
Date:
Bid#:
Bid Due Date:
Bid Due By (Opening):
2/20/2024
24-02-02
03/07/2024
2:00pm
Please direct any questions regarding this Bid Conditions to: Gina Roy at 603-524-3877 or by email to groy@laconianh.gov
BID INVITATION FOR: Motorcycle Week Portable Toilets
Unless specifically amended or deleted, by the Purchasing Office, the following General Terms and Conditions apply to this Bid and any resulting
Purchase Order or Contract.
GENERAL TERMS AND CONITIONS:
BIDS. Bids must be received at the Purchasing Office before the date
and time specified for the opening. Bids must be submitted on this
bid form or exact copies and must be typed or clearly printed in ink.
Corrections must be initialed. Bids are to be made less Federal Excise
Tax and no charge for handling unless required by law. Bids will be
made available to the public after the time of award. Bid results will
be given by mail only if requested in writing and accompanied by a
self addressed, stamped business size envelope.
SPECIFICATIONS. Vendors must submit on items as specified.
Any changes in specifications must be noted on the “Specifications
Exception Form”. Vendors shall be notified in writing if any changes
to the specifications are made.
PERSONAL LIABILITY. The responding vendor agrees that in the
preparation of this bid or the execution of any resulting contract or
order, representatives of the City of Laconia shall incur no liability of
any kind.
PROOF OF COMPLIANCE. The responding vendor may be
required to supply proof of compliance with bid/proposal
specifications. When requested, the responding vendor must
immediately supply the Purchasing Office with certified test results
or certificates of compliance. Where none are available, the City of
Laconia may require independent laboratory testing. All costs for
such testing, certified test results or certificates of compliance shall
be the responsibility of the responding vendor.
AWARD. The award will be made to the responsible vendor
submitting a conforming Bid meeting specifications at the lowest cost
unless other criteria are noted in the Request for Bid. Unless
otherwise noted, the award may be made by individual items. If there
is a discrepancy between the unit price and the extension, the unit
price will prevail. When identical low bids are received the award
will be made to the local vendor. If identical low bids are received by
local vendors, or non-local vendors, the award will be determined by
the toss of a coin. Discounts will not be considered in making award
but may be offered on the invoice for earlier payment and will be
applicable on the date of completion of delivery or receipt of invoice,
whichever is later.
ASSIGNMENT PROVISION. The responding vendor hereby
agrees to assign all causes of action that it may acquire under the
antitrust laws of New Hampshire and the United States as the result
of conspiracies, combinations, or contracts in restraint of trade which
materially affect the price of goods or services obtained by the city
under this contract if so requested by the City of Laconia.
FORM OF CONTRACT. The terms and conditions set forth in any
additional Terms and Conditions by the Purchasing Office are part of
the bid and will apply to any contract awarded to the responding
vendor unless specific exceptions are taken and accepted and will
prevail over any contrary provisions in Terms and Conditions
submitted by the responding vendor.
OFFER. The undersigned hereby offers to sell to the City of Laconia
the commodities or services indicated in the following page(s) of this
Bid at the price(s) quoted in complete accordance with all conditions
of this Bid.
Company Name: ____________________________________
Address: ___________________________________________
____________________________________________
Phone#: ____________________E-mail#: ________________
CITY’S OPTIONS. The City of Laconia reserves the right to reject
or accept all or any part of any bid, to determine what constitutes a
conforming bid, to award the bid solely as it deems to be in the best
interest of the City, and to waive irregularities that it considers not
material to the bid.
PUBLIC INFORMATION. The responding vendor hereby
acknowledges that all information relating to this bid and any
resulting order (including but not limited to fees, contracts,
agreements, and prices) are subject to the laws of the State of New
Hampshire regarding public information.
Authorized Signature: ________________________________
Printed Name: ______________________________________
This document must be signed by a person who is authorized to
legally obligate the responding vendor. A signature on this document
indicates that all City of Laconia terms and conditions are accepted
by the responding vendor and that any and all other terms and
conditions submitted by the responding vendor are null and void,
even if such terms and conditions have terminology to the contrary.
The responding vendor shall also be subject to City of Laconia
contract and purchase order terms and conditions.
CITY OF LACONIA
REQUEST FOR BIDS
RFB No. 24-02-02
Motorcycle Week Portable Toilets
The City of Laconia Public Works Department requests sealed competitive bids to provide
portable toilets for the Laconia Motorcycle Week. Toilets are to be delivered on June 6th
no later than 2:00pm and picked up June 17th, 2024. The City seeks thirty (30) to forty (40)
regular toilets and four (4) to six (6) handicapped accessible units for the event. The units
are to be strategically located around the Weirs Beach area. The toilets shall be delivered
and maintained as specified on the included Bid sheet.
Sealed bids clearly marked “Motorcycle Week Portable Toilets” will be received by the
City of Laconia Purchasing Office, 45 Beacon Street East, Laconia NH 03246 until 2:00pm
Thursday, March 7, 2024, where at such place and time bids will be publicly opened and
read aloud.
The City of Laconia reserves the right to accept or reject any and all bids or any part thereof
to waive any formality in the bidding process, and to accept the bid considered to be in the
best interest of the City. Failure to submit all information called for herein may be sufficient
grounds for disqualification. The City reserves the right to cancel this bid request at any
time for any reason.
The selected firm will be expected to provide a Certificate of Insurance satisfactory to the
City of Laconia for Auto, Workers Compensation and General Liability in the amount of
$1m per occurrence and $2m general aggregate. The Certificate must name the City of
Laconia as an “Additional Insured.”
Bonding
Performance and Payment Bonds are required when a construction or service contract is
awarded in excess of twenty-five thousand dollars ($25,000.00). The following bonds or
security shall be delivered to the City and shall become binding on the parties upon the
execution of the contract:
1. A performance bond satisfactory to the City, executed by a surety company
authorized to do business in the State of New Hampshire or otherwise secured in a
manner satisfactory to the City, in an amount equal to one hundred percent (100%)
of the price specified in the contract; and
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2. A payment bond satisfactory to the City, executed by a surety company authorized
to do business in the State of New Hampshire or otherwise secured in a manner
satisfactory to the City, for the protection of all persons supplying labor and
material to the contractor or its subcontractors for the performance of the work
provided in the contract. The bond shall be in an amount equal to one hundred
percent (10%) of the price specified in the contract for the full term of the contract.
Preparation of Bids:
1. Bids shall be submitted on the forms provided and must be signed by the bidder or
his authorized representative.
2. Unless otherwise specified all prices listed are firm for the term of the contract.
Selection and Evaluation Criteria:
After receipt of Bids, the City will evaluate the Bids and will use the following criteria in
its evaluation:
1. Qualifications of the vendors considered in this category:
• Relevant experience of the vendor.
• Reputation of the firm.
2. Proposed cost.
All questions should be directed to Gina Roy at groy@cityoflaconianh.gov.
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