Leavitt Park Playground Surfacing
| Agency: | City of Laconia |
|---|---|
| State: | New Hampshire |
| Level of Government: | State & Local |
| Category: |
|
| Opps ID: | NBD15857669299262184 |
| Posted Date: | Feb 28, 2024 |
| Due Date: | Mar 19, 2024 |
| Solicitation No: | 24-02-03 |
| Source: | Members Only |
| Bid Number: |
24-02-03
|
| Bid Title: |
Leavitt Park Playground Surfacing
|
| Category: | Bids, RFP's and RFQ's |
| Status: | Open |
|
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Attachment Preview
THE CITY OF LACONIA
NEW HAMPSHIRE
REQUEST FOR PROPOSAL
RFP No. 24-02-03
Leavitt Park Playground Surfacing
Due 2:00PM – March 19, 2024
City of Laconia
Purchasing Office
45 Beacon Street East
Laconia, NH 03246
Date:
RFP#:
RFP Due Date:
RFP Due By:
02/26/2024
24-02-03
03/19/2024
2:00PM
Please direct and questions regarding this Proposal to: Gina Roy at 603-524-3877 X 151 or by email to groy@laconianh.gov
REQUEST FOR PROPOSAL FOR: Leavitt Park Playground Surfacing
Unless specifically amended or deleted, by the Purchasing Office, the following General Terms and Conditions apply to this RFP and any resulting
Purchase Order or Contract.
GENERAL TERMS AND CONITIONS:
RFP’S. Proposals must be received at the Purchasing Office before
the date and time specified. Proposals are to be made less Federal
Excise Tax and no charge for handling unless required by law.
Proposals will be made available to the public after the time of
contract. Results will be given by mail only if requested in writing
and accompanied by a self addressed, stamped business size
envelope.
SPECIFICATIONS. Vendors must submit on items as specified.
Any changes in specifications must be noted. Vendors shall be
notified in writing if any changes to the specifications are made.
AWARD. The award will be made to the responsible vendor
submitting a conforming proposal meeting specifications at the
lowest cost unless other criteria are noted in the Request for
Proposals. Unless otherwise noted, the award may be made by
individual items. If there is a discrepancy between the unit price and
the extension, the unit price will prevail. Discounts will not be
considered in making award but may be offered on the invoice for
earlier payment and will be applicable on the date of completion of
delivery or receipt of invoice, whichever is later.
ASSIGNMENT PROVISION. The responding vendor hereby
agrees to assign all causes of action that it may acquire under the
antitrust laws of New Hampshire and the United States as the result
of conspiracies, combinations, or contracts in restraint of trade which
materially affect the price of goods or services obtained by the city
under this contract if so requested by the City of Laconia.
CITY’S OPTIONS. The City of Laconia reserves the right to reject
or accept all or any part of any proposal, to determine what
constitutes a conforming proposal, to award solely as it deems to be
in the best interest of the City, and to waive irregularities that it
considers not material to the process.
PUBLIC INFORMATION. The responding vendor hereby
acknowledges that all information relating to this proposal and any
resulting order (including but not limited to fees, contracts,
agreements, and prices) are subject to the laws of the State of New
Hampshire regarding public information.
PERSONAL LIABILITY. The responding vendor agrees that in the
preparation of this proposal or the execution of any resulting contract
or order, representatives of the City of Laconia shall incur no liability
of any kind.
PROOF OF COMPLIANCE. The responding vendor may be
required to supply proof of compliance with bid/proposal
specifications. When requested, the responding vendor must
immediately supply the Purchasing Office with certified test results
or certificates of compliance. Where none are available, the City of
Laconia may require independent laboratory testing. All costs for
such testing, certified test results or certificates of compliance shall
be the responsibility of the responding vendor.
FORM OF CONTRACT. The terms and conditions set forth in any
additional Terms and Conditions by the Purchasing Office are part of
the proposal and will apply to any contract awarded the responding
vendor unless specific exceptions are taken and accepted and will
prevail over any contrary provisions in Terms and Conditions
submitted by the responding vendor.
OFFER. The undersigned hereby offers to sell to the City of Laconia
the commodities or services indicated in the following page(s) of this
RFP at the price(s) quoted in complete accordance with all conditions
of this RFP.
Company Name: ____________________________________
Address: ___________________________________________
____________________________________________
Phone#: ____________________Fax#: ___________________
Authorized Signature: ________________________________
Printed Name: ______________________________________
This document must be signed by a person who is authorized to
legally obligate the responding vendor. A signature on this document
indicates that all City of Laconia terms and conditions are accepted
by the responding vendor and that any and all other terms and
conditions submitted by the responding vendor are null and void,
even if such terms and conditions have terminology to the contrary.
The responding vendor shall also be subject to City of Laconia
contract and purchase order terms and conditions.
CITY OF LACONIA
REQUEST FOR PROPOSALS
RFP No. 24-02-03
Leavitt Park Playground Surfacing
The City of Laconia Parks and Recreation Department is seeking Proposals for Levitt Park
Playground Surfacing. Proposals will be received at the City of Laconia, Purchasing Office, 45
Beacon Street East, Laconia, NH 03246 until 2:00pm, March 19, 2024. Responses must be
submitted in a sealed envelope clearly marked with your company’s identification and labeled
“Leavitt Park Playground Surfacing.”
A pre-proposal meeting, to review the scope of service, will be held at Leavitt Park on Tuesday
March 12, 2024, at 10:00am. Prospective contractors are encouraged to attend in order to take
measurements and to get a complete understanding of the project.
The City of Laconia reserves the right to accept or reject any and/or all proposals or any part
thereof, to waive any formality in the process, and to accept the proposal considered to be in the
best interest of the City. Failure to submit all information called for may be sufficient grounds
for disqualification. The City of Laconia reserves the right to cancel this request at any time for
any reason.
Scope of Work
The Scope of Work is intended to give a basic description of the work to be performed the
materials to be supplied, and the tasks to be completed by the contractor. It is intended to give
the contractor a general overview of the project requirements.
The successful contractor shall supply all equipment, materials and labor required for accessible
mats to get to structures for ADA compliance.
1. Filter fabric for 8,000 sq. feet
2. Four hundred (400) yards of certified playground wood fiber mulch.
3. Wood fibers to be delivered to site.
4. Installation of ninety (90) mats and zip ties according to a layout plan provided by Ben
Shaffer and installation instructions.
5. Installation of filter fabric and wood fibers in approximate area of 8,000 sq. feet.
General Conditions
1. The submitting of a proposal by the Contractor is a representation that the Contractor has
become familiar with the local conditions under which the Work is to be performed.
2. The term “Work” means the services required to complete the Work, and includes all
labor, supervision, materials, tools, equipment, and services provided, or to be provided,
to fulfill the Contractor’s obligations.
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3. All tradesmen shall be thoroughly experienced in the particular class of work upon which
employed and the work and finished product shall be of a first-class quality. Employees
of the contractor shall perform work that conforms to standard, state-of-the-art practices
for this class and type of work. Once the project installation begins, by the execution of
an Agreement, all work by the Contractor shall be completed in the most expedient
manner possible.
4. The Contractor shall supervise and direct the work using the Contractor’s best skill and
attention. The Contractor shall be solely responsible for and have control over means,
methods, and techniques for all portions of the work under the contract.
5. The Contractor shall be responsible to protect the worksite from any and all damages
resulting from the work.
6. The Contractor shall comply with all Federal, State and Local safety and OSHA safety
regulations. The Contractor bears the sole responsibility for protecting persons and
property from injury or damage relating to the performance of this Contract.
Coordination and Schedule
This project will require detailed coordination with the appropriate Parks and Recreation
Department Representative. The installation must occur after the new playground equipment is
installed. Playground equipment and layout plans are attached.
Insurance
The selected firm must provide a certificate of insurance satisfactory to the City of Laconia (see
attached Insurance Requirements form).
Bonding
Performance and Payment Bonds are required when a construction or service contract is awarded
in excess of twenty-five thousand dollars ($25,000). The following bonds or security shall be
delivered to the City and shall become binding on the parties upon the execution of the contract:
(1) A performance bond satisfactory to the City, executed by a surety company authorized to do
business in the State of New Hampshire or otherwise secured in a manner satisfactory to the
City, in an amount equal to one hundred percent (100%) of the price specified in the contract
for the full term of the contract; and
(2) A payment bond satisfactory to the City, executed by a surety company authorized to do
business in the State of New Hampshire or otherwise secured in a manner satisfactory to the
City, for the protection of all persons supplying labor and material to the contractor or its
subcontractors for the performance of the work provided in the contract. The bond shall be in
an amount equal to one hundred percent (100%) of the price specified in the contract for the
full term of the contract.
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