Scrap Metal Recycling Program
| Agency: | City of Nashua |
|---|---|
| State: | New Jersey |
| Level of Government: | State & Local |
| Category: |
|
| Opps ID: | NBD15879769318121997 |
| Posted Date: | Feb 26, 2024 |
| Due Date: | Mar 18, 2024 |
| Solicitation No: | IFB1058-031824 |
| Source: | Members Only |
| Bid Number: |
IFB1058-031824
|
| Bid Title: |
Scrap Metal Recycling Program
|
| Category: | City |
| Status: | Open |
|
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Attachment Preview
City of Nashua
Purchasing Department
Administrative Services Division
229 Main Street - Nashua, NH 03060
(603) 589-3330
Fax (603) 594-3233
Date: February 26, 2024
Subject: IFB1058-031824 SCRAP METAL RECYCLING PROGRAM
The City of Nashua, NH, herein referred to as “the City”, is seeking proposals, from qualified vendors, for collection,
transportation and processing of Scrap Metal recyclable materials received at the City of Nashua’s Four Hills Landfill
Recycling Center, 840 West Hollis Street, Nashua NH. The Scope of Work for this project may be found in Appendix A
of this request.
The contract award will be for three years, subject to annual budget appropriations and at the City’s discretion,
commencing on or about July 1, 2024 and ending June 30, 2027.
The City of Nashua, through the Mayor, who is the awarding authority, reserves the right to reject any and all proposals
or parts of proposals; to waive any defects, information, and minor irregularities; to accept exceptions to these
specifications; to award contracts or to cancel this request if in the City's best interest.
INFORMATION FOR BIDDERS:
The City is now accepting submittals electronically via Bonfire. Please review the electronic documents linked here,
Bonfire Vendor Registration and Bonfire Vendor Submission for more information. We strongly recommend that you
give yourself sufficient time and at least one (1) business day before due date to begin the uploading process and
finalize your submission. Copies are also available on the City’s website in the Purchasing section within the Bids
section.
If a Vendor chooses to submit their proposal outside of Bonfire, the following are alternate options:
Paper: Submit one (1) paper copy and one digital copy on a USB drive in sealed envelope(s) or package(s)
clearly marked "IFB1058-031824”. Bids must be submitted in the format provided and address the item(s)
specified in the IFB package.
Regardless of the method of submission bids must be received no later than 3:00 pm on March 18 2024, in the
Purchasing Department; City Hall, 229 Main Street, Lower Level, Room 11, Nashua, NH 03060. Postmarks or other
timestamps will not be accepted in lieu of actual delivery. Bidders can use whatever delivery mechanism it chooses
as long as it remains clear that the Bidder is responsible for submissions prior to the date and time.
The time of receipt shall be considered when a bid has been officially documented by the Purchasing Department, in
accordance with its established policies, as having been received at the location designated above. The City accepts
no responsibility for mislabeled mail. Any and all damage that may occur due to shipping shall be the Bidders
responsibility.
Complete specifications and related documentation are available on our website, www.nashuanh.gov, under
Services, Bid Opportunities, Current Bids; and on the Bonfire website. Refer to Document IFB1058-031824 and related
documents. Please note paper copies of bid documents are not available in the City’s Purchasing Office.
Bids will be opened publicly on the due date and time. Results of the proposal opening will be posted on the
IFB1058-031824 Scrap Metal Recycling Program
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City's website, www.nashuanh.gov, under Services; Bid Opportunities; Bid Results; (Refer to Document IFB1058-
031824) within twenty-four (24) hours of the opening.
The timeline for this project is as follows:
Projected Timeline
Deadline for Bidder Questions
Bidder Questions Answers Posted
Bids Due
Date
Monday, March 4, 2024 at 10:00am
Monday, March 11, 2024 at 4:00pm
Monday, March 18, 2024 at 3:00pm
Bidders are encouraged to submit questions via email; however, the City assumes no liability for assuring accurate
and complete email transmission/receipt and is not responsible to acknowledge receipt. Inquiries must be submitted
in writing, citing the IFB title/number, Page, Section, and must be received no later than Monday, March 4, 2024 at
10:00 am to:
City of Nashua
229 Main Street, Room 11,
Nashua, NH 03060
purchasing@nashuanh.gov
The City will consider all timely-received questions and requests for change and, if reasonable and appropriate, will
issue an addendum to clarify or modify this IFB. Answers to Bidder submitted questions and other addenda will be
posted on the City of Nashua website www.nashuanh.gov, under Services; Bid Opportunities; Current Bids; (Refer
to Document IFB1058-031824) and on Bonfire no later than Monday, March 11, 2024 at 4:00 pm.
The City hereby notifies all Bidders that it will affirmatively ensure that in any contract entered into pursuant to this
advertisement, disadvantaged business enterprises will be afforded full opportunity to submit bids in response to
this invitation and will not be discriminated against on the grounds of race, color, national origin, sex, age, or
disability in consideration for an award.
Pursuant to NRO 5-71 (A), the City of Nashua supports the concept of purchasing products which are biodegradable,
can be or have been recycled, or are environmentally sounds. Due consideration will be given to the purchase of
such products. If you are proposing any such products which qualify, please so indicate in a cover sheet by item
number and description. We are also conscious of energy use and encourage Bidders to propose products that are
energy efficient.
All bids are binding for ninety (90) days following the deadline for bids, or until the effective date of any binding
resulting contract, whichever is later.
Bids must be submitted in the format provided and address the items specified in this request. The City may reject
any or all of the bids on any basis and without disclosure of a reason. The failure to make such a disclosure shall not
result in accrual of any right, claim or cause of action by any unsuccessful bidder against The City. The City reserves
the right to waive any irregularities when the public interest will be served thereby. The City also reserves the right
to negotiate any change or amendment in any bid without soliciting further requests for bids if the action is
necessary for the best interest of The City.
The City of Nashua will reject the bid of any proposer who is presently debarred, declared ineligible or excluded by
IFB1058-031824 Scrap Metal Recycling Program
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any Federal department or agency, and reserves the right to reject the bid of any proposer who has previously failed
to perform any contract properly for any purchaser, or to complete on time, contracts of a similar nature, who is not
in the position to perform the contract, or who has neglected the payment of bills or otherwise disregarded its
obligations to clients, purchasers, subcontractors, material men, or employees.
The City is exempt of all taxes. All bids must be FOB Nashua, NH. All Bidders must comply with all applicable Equal
Employment Opportunity laws.
Pursuant to NRO 5-78 (F), the Purchasing Manager shall not solicit a bid from a contractor who is in default on the
payment of taxes, licenses or other monies due the City. Therefore, this bid request is void as to anyone who is in
default on said payments.
GENERAL REQUIREMENTS
A. To be eligible for an award, a Bidder must be deemed "responsible". A responsible Bidder:
• has the ability, capacity and skill to provide the goods or services required;
• can provide the goods or services within the time frame specified;
• has a satisfactory record of integrity, reputation, judgment and experience;
• has sufficient financial resources to provide the goods or services;
• has an ability to provide future maintenance and support as required
• providing the vendor has provided goods or services to the City, has developed a positive track record
with the City
B. The Successful Vendor will be required to provide the City with certificates of insurance for coverage as listed
below and endorsements affecting coverage required by the contract within ten (10) calendar days after the City
issues the notice of award. The City requires thirty (30) calendar days written notice of cancellation or material
change in coverage. The certificate and endorsements for each insurance policy must be signed by a person
authorized by the insurer and who is licensed by the State of New Hampshire. General Liability, Employer's Liability
and Auto Liability policies must name the City of Nashua as an additional insured and reflect on the certificate of
insurance:
• General Liability insurance in the amount of $1,000,000 per occurrence and $2,000,000 aggregate
• $1,000,000 Combined Single Limit Automobile Liability (coverage must include all owned, non- owned
and hired vehicles)
• Workers' Compensation Coverage in compliance with the State of New Hampshire statutes,
$100,000/$500,000/$100,000
All Vendors and subcontractors at every tier under this project will fully comply with NH RSA Chapter 281-A,
"Workers' Compensation".
C. It is the responsibility of the Successful Vendor to submit, to the City, certificates of insurance for the Successful
Vendor and all other subcontractors prior to the start of the project. It is the responsibility of the Successful Vendor
to provide the City with updated certificates of insurance for the Successful Vendor and all subcontractors 10 days
prior to the expiration of coverage. The City may, at any time, order the Successful Vendor to stop work, suspend
the contract or terminate the contract for non-compliance. All subcontractors are subject to the same insurance
requirements as the Successful Vendor.
D. The Successful Vendor will be required to post the following bonds. Cost of bond premiums to be incorporated
into the bid item costs.
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• Bid Bond: A bid guarantee from each bidder equivalent to 5% of the bid price. The "bid guarantee" must
consist of a firm commitment such as a bid bond, certified check, or other negotiable instrument
accompanying a bid as assurance that the bidder will, upon acceptance of the bid, execute such
contractual documents as may be required within the time specified.
E. The City also reserves the right to negotiate any change or amendment in any bid without soliciting further bids if
the action is necessary for the best interest of the City.
F. The City may conduct discussions with responsible Bidders prior to selection. Successful Bidders shall begin
performance upon receipt of an executed contract and a valid purchase order issued from the City.
G. The City may reject any and all responses on any basis and without disclosure of a reason. The failure to make
such a disclosure shall not result in accrual of any right, claim, or cause of action by any unsuccessful bidder
against the City.
H. The Bidder shall meet all requirements of the Americans with Disabilities Act.
I. The City encourages disadvantaged business enterprise (DBE) participation from contractors and/or
subcontractors.
J. The Bidder should understand that under the New Hampshire Right-to-Know Law, all documents submitted in
response to this request, including financial information, are considered public information and will be made
available to the public upon request, unless specifically exempted under the law.
K. Any Bidder submitting a bid may appeal a pending award prior to award by the City. The appellant must:
a. Submit a written protest to the City’s Purchasing Manager within five (5) business days
after the bid opening;
b. Describe, in the written protest, the issues to be addressed on appeal;
c. Post, with the written protest, a bond with a surety meeting the requirements of General
Condition 5.02 authorized to do business in this state or submit other security in a form
approved by the City who will hold the bond or security until a determination is made on
the appeal;
d. Post the bond or other security in the amount of 25% of the total dollar value of the
appellant’s bid, up to a maximum bond or other security amount of $250,000.00;
e. Not seek any type of judicial intervention until the City has rendered its final decision on
the protest.
If an appeal is granted, the full amount of the posted bond or security will be returned to the appellant. If the
appeal is denied or not upheld, a claim may be made against the bond for expenses suffered by the City because
of the unsuccessful appeal. The City is not liable for any costs, expenses, attorney's fees, loss of income, or
other damages sustained by the appellant in a bid appeal process.
L. The City assumes no liability for the payment of costs and expenses incurred by any Bidder in responding to this
request. All bids become sole property of The City. This is not a contract and shall not be interpreted as such but
rather serves as an instrument through which qualifications and cost bids are solicited.
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M. Bid Document Submission List:
To be considered a complete response, the following documents must be submitted along with your bid.
a. Forms from Appendix B
i. Bid Form - which includes a tabulation of Subcontractors, Suppliers and other individuals and
entities required to be identified in this Proposal
ii. Bid Bond
iii. Attachment A – Qualification Statement
iv. Attachment B – Proposal Costs
v. Attachment C – References
b. Any and all addendums issued after the release of this IFB. Upon issuance, addendums can be
found on the City website or on Bonfire with the original bid documents.
Please ensure you have reviewed all documents before submitting all bids to the City
ADDITIONAL CONSIDERATIONS:
The Bidder selected shall be expected to comply with all applicable federal and state laws in performance of services.
The consideration of all bids and subsequent selection of the Successful Bidder shall be made without regard to
race, color, sex, age, handicap, religion, political affiliation or national origin.
Prospective applicants who have any questions regarding this opportunity may contact:
Amy Girard, Purchasing Manager
City of Nashua, Administrative Services Division
229 Main Street, Nashua, NH 03060
Email: purchasing@nashuanh.gov
Ph: 603-589-3332
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