24-655-IC-01 - ADA Access and Observation Pads
| Agency: | County of Iredell |
|---|---|
| State: | North Carolina |
| Level of Government: | State & Local |
| Category: |
|
| Opps ID: | NBD15924570563125505 |
| Posted Date: | Feb 21, 2024 |
| Due Date: | Feb 27, 2024 |
| Solicitation No: | 24-655-IC-01 |
| Source: | Members Only |
| Bid/RFP # & Description | Due Date & Time | Supplemental Documents | Contacts | Bid Status Summary / Award |
| 24-655-IC-01 - ADA Access and Observation Pad s |
Mandatory Site Visit
9:30 AM, Wed., February 21, 2024 Deadline for bids 3:00 PM, Tuesday, February 27, 2024 |
Sign In Sheet | Antonia Stines Purchasing Officer | Open |
Attachment Preview
BID, PROJECT and CONTRACT
REQUIREMENTS
For
ADA ACCESS AND OBSERVATION PADS
122 Grannis Lane, Statesville, NC 28166
INFORMAL BID INVITATION
Bid #24-655-IC-01
MANDATORY SITE VISIT
9:30 AM, Wednesday, February 21, 2024
DEADLINE FOR SUBMITTING BIDS
3:00 PM, Tuesday, February 27, 2024
-----------------------------------------------------------------------------------------------
FOR ALL QUESTIONS CONCERNING BIDDING, CONTRACT, PROPOSAL SUBMISSION &
TECHNICAL SPECIFICATIONS
~Contact~
Mrs. Antonia Stines, CLGPO
Purchasing Officer
200 S. Center St., Postal Box 788
Statesville, NC 28677
antonia.stines@iredellcountync.gov
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CONTENTS
A. INTRODUCTION
B. GENERAL BID & DOCUMENT REQUIREMENTS
C. GENERAL CONTRACT TERMS AND CONDITIONS
D. MINIMUM INSURANCE REQUIREMENTS
E. GENERAL AND TECHNICAL SPECIFICATIONS, SCOPE OF WORK, ETC.
F. BID SHEET AND CONTRACT TERMS ACCEPTANCE PAGE
A.
INTRODUCTION
Iredell County is requesting informal bids to provide all labor and material for a turn-key install of ADA
compliance walkway access, observation pads and other site work, as provided in the Scope of Work, including
referenced drawing, and as is generally outlined within the project specifications contained in this document.
A mandatory pre-bid meeting for contractors will be held at 9:30 AM, Wednesday, February 21, 2024 at the
site. Bids will only be accepted from contractors who register and attend the duration at this meeting.
Iredell County intends to award to the lowest responsive, responsible bidder that provides the bid most
advantageous to the County, taking into consideration quality, performance and timing for delivery. Iredell County
reserves the right to accept or reject any or all bids and to award in the best interest of the County.
This is an informal bid process and written bids, subject to the conditions made a part hereof, will be received at
this office through and until 3:00 PM, Tuesday, February 27, 2024 for furnishing and delivering the commodity as
described herein. Complete bids may be submitted by mail or other delivery method including electronic
submissions.
Bids should be submitted on the form included within the package clearly marked:
ADA Access Path: Bid #24-655-IC-01 - NC General Statute, Informal Bids are not made public knowledge
until after award. Award is recognized by providing selected contractor an issued purchase order.
All questions regarding the various aspects of this bid must be made in writing to:
Mrs. Antonia Stines, CLGPO
antonia.stines@iredellcountync.gov
Purchasing Officer
Responses to all questions received will be made in writing and sent to all known bid holders by addendum
and posted at Iredell County’s bid site at : https://nc-iredellcounty.civicplus.com/481/Current-Bids-RFPs
After project award, the lead agency for project management and oversight will be the Parks & Recreation
Department:
Micah Deane
Field Manager
micah.dean@iredellcountync.gov
704-719-6105
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SCHEDULE OF EVENTS:
02/15/2024
Bid Release
02/21/2024
9:30 AM – Wednesday, MANDATORY MEETING
02/22/2024
4:00 PM – Thursday, Last Day for Questions
02/27/2024
3:00 PM – Tuesday, Deadline for submitting Bids
B. GENERAL BID & DOCUMENT REQUIREMENTS
All bidders submitting bids in relation to this request should familiarize themselves with the following general
bid terms and conditions. Bidders not in compliance with these documents subject their bid proposals to
rejection. Bid proposals must be submitted complete with all required signed documents, final pricing, signature
pages, etc., at the time of submission. Iredell County reserves the right to request required information or
clarification after bid opening, however the lack thereof may subject a bid to rejection.
It is the responsibility of all respondents to contact Iredell County prior to submitting a response to the RFB to
ascertain if any addenda have been issued, and to obtain any and all addenda, execute them, and return addenda
with their response to the RFB.
1. The bidder and/or bidders to whom the contract is awarded must comply with all aspects of this
bidding process, which are designed to meet the requirements of North Carolina G.S. 143-128, 129 &
131, as amended and as appropriate, which govern bidding procedures for government construction
projects in North Carolina.
2. Bids submitted in response to this request will be governed by N.C. General Statute, Iredell County
Purchasing Ordinance and the general provisions outlined in this request.
3. Iredell County Government does not discriminate on the basis of race, color, sex, national origin,
religion, age, or disability. Any contractors or vendors who provide services, programs or goods for
Iredell County are expected to fully comply with the County's non-discrimination policy.
4. Iredell County reserves the right to accept or reject any or all bids, evaluate all bids, especially where
there is a wide range in specifications, and make an award in the best interest of the County. Iredell
County reserves the right to take exception to or waive any item in the bid.
5. BID AND CONTRACT: Please Read Carefully: Signed Proposals submitted in response to this
Request for Bids will be evidence of acceptance of Iredell County’s terms and conditions, including
here by reference Iredell County’s Purchase Order Terms and Conditions, and, combined with the
terms and conditions set forth in this request for bid, make up the entirety of the contract to which
Iredell County will be bound and will supersede, override and take precedence over any and all counter
proposed terms and conditions presented in proposals and subsequent contracts. Bid proposals offered
to the County contingent upon the County’s acceptance of any counter-terms and conditions must
clearly and obviously state that an exception is being taken and what that exception is. Such proposals
may be considered during the bid review process but will remain subject to rejection at the sole
discretion of Iredell County in favor of any bid containing conditions more favorable to the County.
Iredell County accepts no counter terms/conditions unless specifically agreed upon in writing by both
parties prior to contract award. Regardless, proposals taking total exception to Iredell County’s terms
and conditions and this bid document will be considered nonresponsive to this bid request and rejected
as such. Iredell County reserves the right to accept or reject any or all bid proposals and will exercise
that right when reviewing proposals containing any counter-proposed terms and conditions not
favorable to the County.
6. Bid Submissions, Bid Evaluation and Contract Award: Bidders should be careful to submit a
complete bid proposal. Bids will be evaluated based on a combination of criteria, with price being only
one. When appropriate, product specifications will be used to evaluate product offered, installation,
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services, etc. All informal contracts for construction or repair work shall be awarded to the lowest
responsible, responsive bidder, taking into consideration quality, performance, and the time specified in
the bid for the performance of the contract. In making a determination of responsibility, Iredell County
may use criteria such as:
• Compliance with bid package requirement
• Contractor’s qualifications
• References
• Financial ability
• Insurance coverage – see requirements at Section D
• Etc.
7. OMISSIONS: Omission in this bid solicitation or technical specification of any provision herein
described shall not be construed as to relieve the Contractor of any responsibility or obligation
normally requisite to the complete and satisfactory delivery, installation, construction or satisfactory
completion of this project.
8. All bid proposals must be written and submitted in the format prescribed by these documents, using the
forms included. Proposals Packages should include or cover the following elements:
1. Project Name: ADA Access Path: Bid #24-655-IC-01
2. Cover Letter or Cover Sheet identifying Contractor
3. Signed Bid Proposal and Terms Acceptance Sheet broken down according to
Technical Specifications below
4. Delivery Schedule: Provide proposed start and completion timeline following
receipt of approved purchase order. *Standard of Award criteria.
5. General Product Specifications Sheets (when appropriate)
6. List of references for jobs of similar size, scope and specification – include even if a
current County Vendor
7. Proposal must be signed by an individual authorized by the contractor to bind
the company to a contract and must clearly show the individual’s title, company
name and date.
9. DELIVERY OF BIDS: Scanned bids may be sent electronically and WILL BE accepted.
Email to antonia.stines@iredellcountync.gov.
Subject Line must read: ADA Access Path: Bid #24-655-IC-01
Deadline: 3:00 PM Tuesday, February 27, 2024
To be considered, bid proposals must be signed and complete, in 8-1/2 x 11 inch format.
If hand delivered or sent by overnight courier, they should be stapled once, and include one (1) original
and one (1) copy of the originally signed and complete bid proposal in the same format.
MAILING INSTRUCTIONS:
US POSTAL SERVICE: Address bid envelope as shown below and mail in time to reach Purchasing
Officer by deadline. Enclose the fully executed original bid document in the mailing envelope. Address
envelope as shown below.
UPS, FEDEX, DHL or other carrier: Place the enveloped bid inside the carrier’s envelope and clearly mark
as addressed below.
HAND DELIVERY OR COURIER: Bids, addressed with either of the provided addresses, may be hand-
delivered directly to the Purchasing Division no later than 3:00 PM on the due date for bids. Arrive with
plenty of time to have your bid stamped in before deadline.
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DELIVERED BY US POSTAL SERVICE
BID# 24-655-IC-01 – ADA Access Path
Iredell County
Attn: Antonia Stines, Purchasing Officer
P. O. Box 788
Statesville, NC 28687
DELIVERED BY ANY OTHER MEANS
BID# 24-655-IC-01 – ADA Access Path
Iredell County
Attn: Antonia Stines, Purchasing Officer
200 South Center Street
Statesville, NC 28677
IN ALL CASES AND REGARDLESS OF DELIVERY METHOD, PROMPT DELIVERY OF BIDS TO THE
HAND OF THE PURCHASING OFFICER IS THE SOLE RESPONSIBILITY OF THE BIDDER. BIDS
RECEIVED AFTER THE BID DEADLINE, REGARDLESS OF REASON, WILL NOT BE CONSIDERED.
10. Iredell County shall not be held responsible for nor will it pay any costs or expense associated with the
preparation or submission of a bid proposal submitted in response to this solicitation, such expenses
and costs being the sole responsibility of the bidder. Nothing in this solicitation or any response
submitted pursuant to shall obligate Iredell County to award a contract to a bidder.
11. In case of default of an awarded contractor, Iredell County may procure the articles and/or services
from other sources and may hold the defaulting contractor responsible for any excess cost occasioned
thereby.
12. PAYMENT: Unless other arrangements are made between Iredell County and the Contractor, in
lieu of bid and performance bonds, full payment will be made by check within thirty-days after
project completion and final inspection and notification of acceptance is given to the Purchasing
Officer by the County’s Project Lead. Once proof of acceptance is received, the Iredell County
Purchasing Officer or other authorized County staff will code, sign and process an original invoice for
payment. No payment will be made until contractor completes all delivery, construction, installation or
other provisions or responsibilities as agreed upon prior to project start and corrected any deficiencies
found. Iredell County offers an EFT payment method, if interested, please request application.
13. It is Iredell County policy to offer open and fair bid opportunities to all qualified contractors who are
interested in participating in bids for Iredell County projects and to encourage and assist small or
minority-owned businesses who might not otherwise be able to participate in our projects. Therefore,
Iredell County may approve a prepayment of a percentage of project cost, never to exceed 30%, to
facilitate the purchase and placement of project materials and to stage equipment and personnel at the
site. To qualify, a contractor must include a request for prepayment with their bid providing adequate
basis and justification for pre-payment. Iredell County will review the request and make a
determination as to approval and amount. Prepayments are made at the sole discretion of the County
and no bid should be submitted contingent on prepayment. If pre-approved, payment will be made after
an invoice has been submitted to the County’s Project Manager assigned to this project.
14. TAXES: It is Iredell County policy that no contract will be awarded to a contractor or vendor that is
delinquent in paying Iredell County property taxes. In the event the lowest, responsive bidder is found
delinquent, Iredell County reserves the right to a) reject said Contractor’s bid as not responsible, (b)
withhold award until taxes are paid in full, (c) withhold unpaid property taxes from all amounts payable
from the resulting contract or (d) take any other actions deemed necessary by the County. Regardless,
project award and start will not be postponed to accommodate delinquent contractor.
15. Iredell County requires that all contractors performing work on County property maintain minimum
insurance coverage as outlined in Minimum Insurance Requirements & Risk Control below.
Acceptance of Iredell County’s insurance and risk requirements is a requisite for award. Do not make
changes to or take exception to these insurance and risk requirements. Bids offered contingent on any
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