HVAC - OLD JAIL FACILITY - RE-ADVERTISED
| Agency: | County of Moore |
|---|---|
| State: | North Carolina |
| Level of Government: | State & Local |
| Category: |
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| Opps ID: | NBD15927191832676321 |
| Posted Date: | Apr 5, 2024 |
| Due Date: | Apr 16, 2024 |
| Source: | Members Only |
| Bid Number: |
IFB 2024-09
|
| Bid Title: |
HVAC - OLD JAIL FACILITY - RE-ADVERTISED
|
| Category: | Moore County General Bids |
| Status: | Open |
|
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Attachment Preview
COUNTY OF MOORE
NORTH CAROLINA
INVITATION FOR FORMAL BIDS
ISSUE DATE: February 27, 2024
IFB#: 2024-09
TITLE: HVAC PROJECT – OLD JAIL FACILITY
ISSUING DEPARTMENT: County of Moore
Attn: Terra Vuncannon
1 Courthouse Square
Carthage, NC 28327
Sealed Bids will be received until 4:00 p.m., Thursday, April 4, 2024 from qualified vendors
for a HVAC Project – Old Jail Facility for the County of Moore Property Management
Department. For your convenience, A Bid Drop-Off Box is located in the lobby at 1
Courthouse Square, Carthage, NC 28327. A Pre-Bid meeting/Site Visit will be held at
10:00 am Wednesday, March 13, 2024 beginning at the 2nd Floor Community Room at the
Rick Rhyne Public Safety Facility located at 302 South McNeill St., Carthage, NC 28327.
This project is being re-bid. THE PRE-BID ON MARCH 13TH IS MANDATORY IF YOU
DID NOT ATTEND A PREVIOUS SITE VISIT HELD ON OCTOBER 17, 2023. A COPY
OF THE PREVIOUS PRE-BID SIGN IN SHEETS ARE INCLUDED IN THIS BID
DOCUMENT.
All inquiries for information concerning Instructions to Bidders, Bid Submission Requirements
or Procurement Procedures shall be directed to (in writing):
Terra Vuncannon, Purchasing Manager
1 Courthouse Square
Carthage, NC 28327
(910) 947-4017 (Telephone)
tvuncannon@moorecountync.gov
Sealed Bids shall be mailed and/or hand delivered to the Issuing Department shown above,
and the envelope shall bear the name and number of this Invitation for Bids. It is the sole
responsibility of the Bidder to ensure that its bid reaches the Issuing Department by the
designated date and hour indicated above.
In compliance with the Invitation for Bids and to all the terms and conditions imposed
herein, the undersigned offers and agrees to furnish the services and install the goods
described in accordance with the attached signed bid.
Firm Name: _________________________________________ Date: ________________
Address: ____________________________________________ Phone: _______________
Authorized Signatory: ____________________________________________
TABLE OF CONTENTS
INSTRUCTIONS TO BIDDERS
SPECIFICATIONS REQUIRED/PLANS
BID FORM
MINORITY PARTICIPATION DOCUMENTS
NON –COLLUSION AFFIDAVIT
E-VERIFY AFFIDAVIT
FORM W-9
OCTOBER 17, 2023 PRE-BID SIGN IN SHEET
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INSTRUCTIONS TO BIDDERS
1. Sealed Bids shall be submitted to the Issuing Department- Attn: Terra Vuncannon
and include the enclosed Bid Form. In order for a bid to be considered, it shall be based
on the terms, conditions and specifications contained herein and shall be a complete
response to this Formal Bid. The County of Moore (County) reserves the right to make an
award in whole, or in part, and to reject any and/or all bids, and to waive any informality
in bids unless otherwise specified by the Bidder. Nothing in this Bid Document is
intended to be or will be construed an exclusive agreement between the County and the
Bidder. Both parties remain free to enter into similar agreements with third parties. The
Bidder shall sign the bid correctly and bids may be rejected if they show omissions,
alterations of form, additions not called for, conditional proposals or any irregularities of
any kind.
2. All labor costs, direct and indirect, shall have been determined and included in the
proposal. The cost and availability of all equipment, materials, and supplies associated
with performing the services described herein shall have been determined and included in
the proposal. Please list sales tax separately. All price quotes shall include delivery to the
delivery point, installation and set-up charges, as necessary. Goods shall be set in place
ready for owner’s use. All goods shall be new and of industry standard quality. No
remanufactured, refurbished or used goods will be accepted.
3. After the Bid issue date, all communications between the Issuing Department and
prospective Bidders shall be in writing. No oral questions shall be accepted. Any
inquiries, requests for interpretation, technical questions, clarifications, or additional
information shall be directed to Terra Vuncannon at the address listed on page one if this
solicitation or via e-mail to tvuncannon@moorecountync.gov. All questions concerning
this Formal Bid shall reference the section and page number. Questions and responses
affecting the scope of the goods will be provided to all prospective Bidders by issuance
of an Addendum. All written questions shall be received by the Issuing Department
no later than 10:00 am Friday, March 15, 2024. NO EXCEPTIONS. Please put
“IFB 2024-09” in the subject header of your e-mail. This includes any request for
substitution or “or equal” items. All addenda pertaining to this Bid will be posted
on the County website at www.moorecountync.gov within 24 – 48 business hours
after the deadline for questions. It is the bidder’s responsibility to check the website
for the addenda.
4. The County will not be responsible for any oral instructions. Should a Bidder find
discrepancies in, or omissions from the documents, or should be in doubt as to their
meaning, s/he should at once notify the Issuing Department in writing, and a written
addendum shall be issued. Acknowledgement of any Addendum received during the time
of the bid shall be noted on the Bid Form in the spaces provided. In closing of a contract,
any Addendum issued shall become a part thereof. It is the Bidder’s responsibility to
assure that all addenda have been reviewed and, if need be, signed and returned
with the bid.
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5. Bids will be examined promptly after opening and award will be made at the earliest
possible date. The prices quoted shall be held firm, and no bids may be withdrawn until
90 days after bid opening date. The County reserves the right to conduct any
test/inspection it may deem advisable to ensure services/materials/supplies/equipment, as
appropriate, conform to specifications.
6. Pursuant to North Carolina General Statutes Section 143-129, “award shall be made to
the lowest responsible, responsive bid or bidders, taking into consideration quality,
performance and the time specified in the proposals for the performance of the contract.”
7. The materials/supplies/equipment furnished under any resulting contract shall be covered
by the manufacturer’s most favorable commercial warranty. Each Bidder shall plainly set
forth the warranty for the goods in the proposal. Operations and maintenance manuals for
equipment shall also be provided, as specific and appropriate.
8. All purchases for goods or services are subject to the availability of funds for this
particular purpose.
9. The General Statutes of the State of North Carolina, insofar as they apply to purchasing
and competitive bidding, are made a part hereof.
10. The County of Moore is committed to creating and maintaining an environment free from
harassment and other forms of misconduct that fundamentally compromise the working
environment of the County. All contractors performing work/services at a County facility
shall take all necessary steps to assure that none of its employees engage in harassment or
intimidation relating to personal beliefs or characteristics of anyone on the County’s
premises, including but not limited to, race, religion, age, color, sex, national origin or
disability. Such harassment is unacceptable and will not be condoned in any form at the
County of Moore. If such conduct occurs, the contractor will take all necessary steps to
stop it and prevent its future occurrence. This policy shall be strictly enforced.
11. For all the work being performed under this Contract, the County of Moore has the right
to inspect, examine, and make copies of any and all books, accounts, records and other
writing relating to the performance of the work. Audits shall take place at times and
locations mutually agreed upon by both parties, although the Bidder/contractor must
make the materials to be audited available within one (1) week of the request for them.
12. Bidders are cautioned that this is a formal bid, not a request for contract, and the County
of Moore reserves the right to reject any and/or all bids. It further reserves the right to
waive informalities insofar as it is authorized so to do where it deems it advisable in
protection of the best interests of the County.
13. Bids will be tabulated, evaluated and a recommendation presented to the County of
Moore Board of Commissioners for their approval.
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14. Any and all exceptions to the Specifications must be stated in writing, giving complete
details of what is to be furnished in lieu of requested Specifications.
15. The County of Moore reserves the right to cancel and terminate any resulting contract, in
whole or in part, without penalty, upon forty-five (45) days’ notice to the Bidder(s). Any
contract cancellation shall not relieve the Bidder(s) of the obligation to deliver any
outstanding services issued prior to the effective date of the cancellation.
16. Bids in one (1) original and one (1) copy will be received from each bidder in a
sealed envelope or package. Each original shall be signed and dated by an official
authorized to bind the form. Unsigned bids will not be considered.
17. Upon receipt by Moore County Financial Services, your Bid is considered a public record
except for material which qualifies as “trade secret” information under N.C. Gen. Stat.
66-152 et. seq. After the Bid opening, your Bid may be reviewed by the County’s
evaluation committee, as well as other County staff and members of the general public
who submit public records requests. To properly designate material as trade secret under
these circumstances, each Bidder must take the following precautions: (a) any trade
secrets submitted by a Bidder must be submitted in a separate, sealed envelope marked
“Trade Secret — Confidential and Proprietary Information — Do Not Disclose Except
for the Purpose of Evaluating this Proposal,” and (b) the same trade secret/confidentiality
designation must be stamped on each page of the trade secret materials contained in the
envelope.
In submitting a Bid, each Bidder agrees that the County may reveal any trade secret
materials contained in such response to all County staff and County officials involved in
the selection process, and to any outside consultant or other third parties who serve on the
evaluation committee or who are hired by the County to assist in the selection
process. Furthermore, each Bidder agrees to indemnify and hold harmless the County
and each of its officers, employees, and agents from all costs, damages, and expenses
incurred in connection with refusing to disclose any material which the Bidder has
designated as a trade secret. Any Bidder that designates its entire Proposal as a trade
secret may be disqualified.
18. Bidder shall comply with the North Carolina Workers’ Compensation Act and shall
provide for the payment of workers’ compensation to its employees in the manner and to
the extent required by such Act. In addition, the Provider shall maintain, at its expense,
the following minimum insurance coverage:
General Liability - $2,000,000
Auto Liability - $2,000,000
Umbrella Coverage - $5,000,000
19. The County of Moore Dispute Policy is located at
https://www.moorecountync.gov/262/Purchasing.
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