Detention Center - Inmate Services

Agency: County of Moore
State: North Carolina
Level of Government: State & Local
Category:
  • S - Utilities and Training Services
Opps ID: NBD15927491761375263
Posted Date: Feb 23, 2024
Due Date: Mar 14, 2024
Source: Members Only
Bid Number: RFP 2024-05
Bid Title: Detention Center - Inmate Services
Category: Moore County General Bids
Status: Open

Description:

COUNTY OF MOORE
REQUEST FOR PROPOSAL 2024-05
DETENTION CENTER - INMATE SERVICES

PURSUANT to Section 143-131 of the General Statutes of North Carolina sealed proposals titled "RFP 2024-05 Detention Center - Inmate Services” may be furnished to the County of Moore, Attn: Terra Vuncannon, 1 Courthouse Square, Carthage, North Carolina 28327 until 4:00 PM, Tuesday, February 20, 2024.

The intent of the County is to obtain proposals for Detention Center - Inmate Services for the Moore County Sheriff’s Office.   Instructions for submitting proposals and complete specifications for the services desired may be obtained at the above address during regular office hours or by the link below.  The County of Moore reserves the right to reject any and/or all proposals.

Terra Vuncannon
Purchasing Manager


Publication Date/Time:
1/26/2024 5:30 PM
Closing Date/Time:
3/14/2024 4:00 PM
Contact Person:
Terra Vuncannon
910-947-4017
tvuncannon@moorecountync.gov
Related Documents:

Attachment Preview

COUNTY OF MOORE
NORTH CAROLINA
REQUEST FOR PROPOSALS
ISSUE DATE: January 26, 2024
RFP#: 2024-05
TITLE: Detention Center Inmate Services
ISSUING DEPARTMENT:
County of Moore Financial Services
Attn: Terra Vuncannon
1 Courthouse Square
Carthage, NC 28327
Sealed Proposals will be received until Tuesday, February 20, 2024 at 4:00 pm from qualified firms
for Inmate Services for the Moore County Sheriff Office Detention Center. For your convenience, a
Bid Drop-Off box is located in the lobby at 1 Courthouse Square (Historic Courthouse). All
inquiries for information concerning Instructions for Proposals, Bid Submission Requirements or
Procurement Procedures shall be directed to (in writing):
Terra Vuncannon, Purchasing Manager
1 Courthouse Square
PO Box 905
Carthage, NC 28327
(910) 947-4017
tvuncannon@moorecountync.gov
Proposals shall be mailed and/or hand delivered to the Issuing Department shown above, and the
envelope shall bear the name and number of this Request for Proposal. It is the sole
responsibility of the Bidder to ensure that its bid reaches the Issuing Department by the
designated date and hour indicated above.
In compliance with the Request for Proposals and to all the terms and conditions imposed
herein, the undersigned offers and agrees to furnish the services described in accordance with
the attached signed bid.
Firm Name: _________________________________________ Date: ____________________
Address: ____________________________________________ Phone: ___________________
____________________________________________ By: ______________________
(typed)
By: ______________________
(signed)
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TABLE OF CONTENTS
INSTRUCTIONS TO PROPOSERS
SCOPE OF WORK
PROPOSAL FORM
NON-COLLUSION AFFIDAVIT
E-VERIFY AFFIDAVIT
W-9 FORM
SAMPLE CONTRACT
Page 3
Page 6
Page 12
Page 13
Page 14
Page 15
Page 16
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INSTRUCTIONS FOR PROPOSALS
1. Proposals shall be submitted to the Issuing Department on the enclosed Proposal Form.
Proposals should include one (1) original and one (1) copy. In order for a proposal to be
considered, it shall be based on the terms, conditions and specifications contained herein and
shall be a complete response to this RFP. The County reserves the right to make an award in
whole, or in part, and to reject and all proposals, and to waive any informality in proposals
unless otherwise specified by the Bidder. The Bidder shall sign the bid correctly and bids may
be rejected if they show omissions, alterations of form, additions not called for, conditional
bids or any irregularities of any kind.
2. All labor costs, direct and indirect, shall have been determined and included in the proposal.
The cost and availability of all equipment, materials, and supplies associated with performing
the services described herein shall have been determined and included in the proposal. Do not
include sales tax in bid figures. The County pays sales tax and will add this to your bid figures
separately when invoices are paid. All price quotes shall include delivery to the delivery point,
installation, and set-up charges, as necessary. Goods shall be set in place ready for owner’s use.
All goods shall be new and of average quality. No remanufactured, refurbished or used goods
will be accepted. Appropriate product information (e.g. brochures, catalog cuts, etc.) shall be
included with the proposal.
3. After the RFP issue date, all communications between the Issuing Department and prospective
Bidders shall be in writing. No oral questions shall be accepted. Any inquiries, requests for
interpretation, technical questions, clarifications, or additional information shall be directed to
Terra Vuncannon via e-mail to tvuncannon@moorecountync.gov or to the address listed on
page one if this solicitation. All questions concerning this RFP shall reference the RFP number,
section, and page number. Questions and responses affecting the scope of the goods will be
provided to all prospective Bidders by issuance of an Addendum. All written questions shall
be received by the Issuing Department no later than 10:00 am Tuesday, February 6, 2024.
NO EXCEPTIONS.
4. The County will not be responsible for any oral instructions. Should a Bidder find
discrepancies in, or omissions from the documents, or should be in doubt as to their meaning,
s/he should at once notify the Issuing Department, and a written addendum shall be issued.
Acknowledgement of any Addendum received during the time of the bidding shall be noted on
the Bid Form in the spaces provided. In closing of a contract, any Addendum issued shall
become a part thereof.
5. Proposals will be examined promptly after opening and award will be made at the earliest
possible date. The prices quoted must be held firm, and no bids may be withdrawn until 90
days after bid opening date. The County reserves the right to conduct any test/inspection it may
deem advisable to ensure services/materials/supplies/equipment, as appropriate, conform to
specifications.
6. Pursuant to North Carolina General Statutes Section 143-129, “award shall be made to the
lowest responsible Bidder or Bidders, taking into consideration quality, performance and the
time specified in the proposals for the performance of the contract.”
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7. The materials/supplies/equipment furnished under any resulting contract shall be covered by
the manufacturer’s most favorable commercial warranty. Each Bidder shall plainly set forth the
warranty for the goods in the bid. Operations and maintenance manuals for equipment shall
also be provided, as appropriate.
8. The County of Moore has waived the Bid Deposit.
9. All purchases for goods or services are subject to the availability of funds for this purpose.
10. The General Statures of the State of North Carolina, insofar as they apply to purchasing and
competitive bidding, are made a part hereof.
11. The County of Moore is committed to creating and maintaining and environment free from
harassment and other forms of misconduct that fundamentally compromise the working
environment of the County. All contractors performing work/services at a County facility shall
take all necessary steps to assure that none of its employees engage in harassment or
intimidation relating to personal beliefs or characteristics of anyone on the County’s premises,
including but not limited to, race, religion, age, color, sex, national origin, or disability. Such
harassment is unacceptable and will not be condoned in any form at the County of Moore. If
such conduct occurs, the contractor will take all necessary steps to stop it and prevent its future
occurrence. This policy shall be strictly enforced.
12. For all the work being performed under this Contract, the County of Moore has the right to
inspect, examine, and make copies of any and all books, accounts, records, and other writing
relating to the performance of the work. Audits shall take place at times and locations mutually
agreed upon by both parties, although the vendor/contractor must make the materials to be
audited available within one (1) week of the request for them.
13. The Bidder agrees that it will not identify the County of Moore as a client in any other
proposal, resume, or informational brochure without first requesting and obtaining, in writing,
the permission of the County of Moore Board of Commissioners.
14. All Bidders must complete and submit the Vendor Application Form with their bid package.
This information will be used to create or update the County’s bidder/vendor file.
15. The County of Moore reserves the right to reject any and/or all proposals. It further reserves the
right to waive informalities insofar as it is authorized so to do where it deems it advisable in
protection of the best interests of the County.
16. Proposals will be tabulated, reviewed and a recommendation presented to the County of Moore
Board of Commissioners for their approval.
17. Any and all exceptions to the Specifications must be stated in writing, giving complete details
of what is to be furnished in lieu of requested Specifications.
18. The County of Moore reserves the right to cancel and terminate any resulting contract, in whole
or in part, without penalty, upon forty-five (45) days notices to the Vendor(s). Any contract
cancellation shall not relieve the Vendor(s) of the obligation to deliver any outstanding services
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issued prior to the effective date of the cancellation.
19. Moore County will not be responsible for any expenses incurred by a vendor in the
development of a response to this Request for Proposal or any other activities associated with
this procurement including but not limited to onsite (or otherwise) interviews and/or
presentations, and/or supplemental information provided.
20. The County reserves the right to reject any and/or all proposals.
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