Landscaping for OSU College of Osteopathic Medicine at Cherokee Nation - CM Clarification #1

Agency: Cherokee Nation
State: Oklahoma
Level of Government: State & Local
Category:
  • S - Utilities and Training Services
Opps ID: NBD15955468349737713
Posted Date: Jul 29, 2020
Due Date: Aug 12, 2020
Source: Members Only

Procurement #98754

Title Landscaping for OSU College of Osteopathic Medicine at Cherokee Nation - CM Clarification #1
Status Active
OpenDate 07/23/2020
CloseDate 08/12/2020
Description Cherokee Nation, hereinafter referred to as Owner and Cooper Flintco, LLC hereinafter called the Construction Manager, will receive bids to provide the work included in the Cherokee Nation Osteopathic Medicine Project located in Tahlequah, OK Detail **CM CLARIFICATION #1, DATED 7/28/2020, IS TO ADD REV 1 DRAWINGS TO PROVIDE FURTHER CLARIFICATION OF THE PROJECT.** Cherokee Nation, hereinafter referred to as Owner and Cooper Flintco, LLC hereinafter called the Construction Manager, will receive bids to provide the work included in the Cherokee Nation Osteopathic Medicine Project located in Tahlequah, OK, on August 12th , 2020 at 2:00 PM CST. There will be not be a pre-bid meeting for this bid phase. Please contact Matt Croll with Cooper Flintco at (918) 710-3256 or Max McDaniel at (918) 519-8176 if you would like to set up a job walk prior to bid. The following bid packages are part of this first phase of bidding:  01A: Final Clean  32A: Landscaping Due to the issues with COVID-19, all bid package documents shall be filled out and emailed to Cherokee Nation Businesses at the following addresses:32A: Landscaping -- Landsca.jtw3d9wg883bqjnd@u.box.com All bids are to be complete and CLEARLY labeled by describing the project and indicating the package being bid as described in the Instructions to Bidders. A Bid Security, as stipulated in the bid documents, in the amount of 5% of the bid may be required to accompany the sealed proposal of each bidder if the amount of the bid exceeds $100,000. All questions in regards to the bid, or documents, are to be submitted in writing via email to Tina Jones at tina.jones@cnent.com; no verbal questions will be addressed. Copies of the bidding documents may be reviewed at Cherokee Nation One Stop Bid Center at the Cherokee Nation Tribal Headquarters in Tahlequah, OK. They will also be available for review at the Dodge Plan Room, Southwest Construction News and Bid News Construction Reports. All Bidders for this project are required to meet all qualification requirements as established in these bid documents. The Owner reserves the right to reject any or all bids or to waive any informalities or irregularities in the bidding. Please note that winning bid(s) will be published. Cherokee Nation Businesses, LLC (“CNB”) reserves the right to issue one award, multiple awards, or reject all bids; any award is subject to the approval of the required funds. Responding bidders are not allowed to withdraw their bid for a period of 90 days after submittal. At the time of award, the successful bidder(s) will be required to work with the Cherokee Nation Businesses, LLC Accounting department to discuss account coding for invoices. All bids are subject to negotiation prior to award. Awards may be issued without discussion of bid received, and bids should initially be submitted on the most favorable terms from a price and technical standpoint. Any award resulting from this RFP will be subject to CNB Terms and Conditions. Your bid should indicate hourly ($) rate (when applicable), individual work effort, delivery schedule or time of completion. Any item(s) with exceptions, substitutions, exclusions, additions or qualifications must be noted and clearly indicated on return bid. Any request for information concerning bid posting is to be submitted in writing via email to Buyer listed; no verbal communication is to be initiated. In accordance with Cherokee Nation Law, , 28 C.N.C.A. §20 no contractors or subcontractors of any Cherokee Nation entity may contract with any business owned by a first degree relative of any elected official of the Cherokee Nation. TRIBAL EMPLOYMENT RIGHTS OFFICE - This procurement is subject to Cherokee Nation Tribal Employment Rights Office (“TERO”) regulations that include a fee of ½ of 1% of total contract award and, if applicable, the completion of a TERO Labor Agreement and payment of associated fees. The successful bidder’s award will be published on the Cherokee Nation’s procurement website and their performance will also be measured, recorded, and reported to the Cherokee Nation. The complete Act is available by contacting the TERO OFFICE at Tahlequah 918-453-5000. TERO bidders are required to provide a copy, front and back, of their TERO certificate with return bid(s) and failure to do so will result in such bidders not receiving the TERO preferences afforded TERO bidders under the CNE procurement and contracting policies and procedures. BONDING NOTICE - CNB generally requires payment and performance bonds for all construction contracts in excess of $100,000. However, qualified TERO-certified firms are encouraged to bid, regardless of bonding capability. INSURANCE - CNB generally requires Worker’s Compensation, Commercial and/or Comprehensive General Liability, and Automobile insurance for all awarded bids. Please refer to the Bid Documents for the specific coverages required for this bid. DEBARMENT - By submitting a response to this Request for Proposal, the Contractor certifies to the best of their knowledge and belief that the Subcontractor, the firm, or any of its principals are not presently debarred, suspended, or proposed for debarment by any federal, state, local or tribal entity. This certification is a material representation of fact upon which reliance was placed when making award. If it is later determined the Subcontractor rendered an erroneous certification, in addition to other remedies available to CNB or its entities, CNB may terminate the contract resulting from this Request for Proposal for default.
Buyer Contact Information
Name:Tina Jones
Email:tina.jones@cnent.com
Phone:918-384-7802
Entity Cherokee Nation Businesses
Documents

Bid Book

Landscaping Bid Documents

Exhibit A

Exhibit B

Ph. 8 Drawings

Ph. 8 Specifications

CM Clarification #1_Narrative

Rev. 1 Drawings

Attachment Preview

Bid Participants:
Brian Cooper,
Project Director
Russ Peevy,
Project Director
Matt Croll,
Sr. Project Manager
Greg Borgstrom,
Superintendent
Brian Grimes,
Director of Preconstruction
Construction Manager’s
Bid Book
College of Osteopathic
Medicine at the Cherokee
Nation
Tahlequah, Oklahoma
OSU-CN Bid Phase 8
(August 12th , 2020)
Cooper Flintco, LLC
Construction Manager’s Bid Book
Table of Contents
DIVISION 0
BIDDING AND CONTRACTING REQUIREMENTS
001100
002100
003113
Invitation to Bidders
Instructions to Bidders
TERO An Act
TERO General Provisions
TERO Statutory Requirements
TERO Labor Agreement
Preliminary Bid Schedule
BID DOCUMENTS REQUIRED
004200
Form of Proposal
004513
Contractor’s Qualification Statement – AIA A305
004519
Non-Collusion Affidavit
004520
Business Relationship Affidavit
004600
Bid Package General Requirements
004700
Bid Packages
01A: Final Clean
32A: Landscaping
CONTRACT REQUIREMENTS
005213
Cooper Flintco Sample Subcontract
006113
Performance and Payment Bond
006126
Dual Obligee Rider
006400
Subcontractor Application and Certification for Payment
006519
Subcontractor Partial Release of Lien EXAMPLE
006520
Subcontractor Final Release of Lien EXAMPLE
007319
Flintco Safety Manual
007320
Flintco Safety Submittal Checklist
007380
Zero Punch list Procedures
TABLE OF CONTENTS
Cherokee Nation Osteopathic Medicine
Tahlequah, OK
DOCUMENT 001100
INVITATION TO BIDDERS
Cherokee Nation, hereinafter referred to as Owner and Cooper Flintco, LLC hereinafter called the
Construction Manager, will receive bids to provide the work included in the Cherokee Nation
Osteopathic Medicine Project located in Tahlequah, OK, on August 12th , 2020 at 2:00 PM CST.
There will be not be a pre-bid meeting for this bid phase. Please contact Matt Croll with Cooper Flintco at
(918) 710-3256 or Max McDaniel at (918) 519-8176 if you would like to set up a job walk prior to bid.
The following bid packages are part of this first phase of bidding:
01A: Final Clean
32A: Landscaping
Due to the issues with COVID-19, all bid package documents shall be filled out and emailed to Cherokee
Nation Businesses at the following addresses:
01A: Final Clean -- Final_C.y8jje99gnybvakfu@u.box.com
32A: Landscaping -- Landsca.jtw3d9wg883bqjnd@u.box.com
All bids are to be complete and CLEARLY labeled by describing the project and indicating the package
being bid as described in the Instructions to Bidders. A Bid Security, as stipulated in the bid documents,
in the amount of 5% of the bid may be required to accompany the sealed proposal of each bidder if the
amount of the bid exceeds $100,000.
All questions in regards to the bid, or documents, are to be submitted in writing via email to Tina Jones at
tina.jones@cnent.com; no verbal questions will be addressed.
Copies of the bidding documents may be reviewed at Cherokee Nation One Stop Bid Center at the
Cherokee Nation Tribal Headquarters in Tahlequah, OK. They will also be available for review at the
Dodge Plan Room, Southwest Construction News and Bid News Construction Reports.
All Bidders for this project are required to meet all qualification requirements as established in these bid
documents.
The Owner reserves the right to reject any or all bids or to waive any informalities or irregularities in the
bidding.
INVITATION TO BIDDERS
Cherokee Nation Osteopathic Medicine
Tahlequah, OK
001100-1
DOCUMENT 002100
INSTRUCTIONS TO BIDDERS
To be considered, bids must be made in accordance with these Instructions to Bidders.
1.01
CONDITIONS RELATING TO CONSTRUCTION:
Bidders shall carefully examine all bid documents and the construction site to obtain first-
hand knowledge of existing conditions. Bidder must confirm all utility locations, sizes,
pressures, etc., and satisfy himself as to existing conditions under which he will be
obliged to operate. Contractor must employ such methods and means in carrying out the
work as will not cause interruption or interference with any other Contractor of the Owner.
Bidders shall not be given extra payments for conditions that can be determined by
examining the site and bid documents.
1.02
INTERPRETATION OR CORRECTION OF BIDDING DOCUMENTS:
Should a Bidder find discrepancies in, or omissions from, the bid documents, or be in
doubt as to their meaning, he/she must notify the Construction Manager in writing three
(3) calendar days prior to the bid opening. Replies shall be issued to all bidders of
record by Addendum or CM Clarification to the bid documents and shall become part of
the contract. The Owner shall not be responsible for oral clarification. All addenda or CM
clarification items issued during the time of bidding shall be covered in the bid and
acknowledged on the proposal.
1.03
SUBSTITUTIONS:
A. The materials, products, and equipment described in the Documents establish a
standard of required function, dimension, appearance, and quality to be met by any
proposed substitution. To obtain approval to use unspecified products, the Bidder
shall submit a written request at least three (3) calendar days before the bid date.
Requests shall clearly describe the product for which approval is asked including all
data necessary to demonstrate acceptability.
B. Basic data and characteristics of the specified items, as well as the proposed item,
shall be submitted. It is the sole responsibility of the Bidder to submit complete
descriptive and technical information, so the Owner may make a proper appraisal.
The burden of proof of the merit of the proposed substitute is upon the proposer.
The Architect’s decision of approval or disapproval of a proposed substitution shall be
final. If the product is acceptable, the Architect shall approve it in an addendum
issued to all prime bidders of record. Bidders shall not rely upon approvals made in
any other manner.
1.04
BASIS OF BID:
Proposals will be made of a single contract, lump-sum amount for all work shown or
described in all of the contract documents.
1.05
BID SECURITY:
A bid security made payable to Cherokee Nation in the amount of five percent (5%) of
the bid sum may be required to accompany the sealed proposal of each bidder if the
amount of the bid exceeds $100,000. Security shall be either certified check or a bid
bond issued by a surety licensed to conduct business in the State of Oklahoma. The
successful Bidder's security shall be retained until he has signed the contract and
furnished the required Labor and Material Payment Bond, Statutory Bond, Performance
Bond, Defect Bond, Insurance Certificates, and all other documents required to be
furnished with the Executed Contract Agreement. The Owner reserves the right to retain
the security of all Bidders until the successful Bidder enters into a contract or until 60
INSTRUCTIONS TO BIDDERS
002100-1
Cherokee Nation Osteopathic Medicine
Tahlequah, OK
days after the bid opening, whichever is the shorter. All other bid security shall be
returned as soon as practical. If any Bidder refuses to enter into a contract, the Owner
shall retain his bid security as liquidated damages, but not as a penalty. The bid security
is to be enclosed in the same envelope with the bid proposals.
In lieu of performance, statutory, defect and bid bonds, bidders may use an irrevocable
letter of credit from a federally or Oklahoma chartered financial institution.
1.06
PERFORMANCE BOND, LABOR AND MATERIAL PAYMENT BOND AND DEFECT
BOND:
Bidders shall not include the cost of bonds in the base bid. The bonding cost will be
provided as an add alternate listed on the bid packages in the space provided. Furnish
bonds with a surety company acceptable to the Owner and Construction Manager on the
required Document 006113 form provided. A Dual Obligee rider shall be furnished
with each bond naming the Owner and Cooper-Flintco, LLC. Bidder's bond surety
shall be listed in the current revision of U. S. Department of Treasury Circular, "Surety
Companies Acceptable on Federal Bonds." The Bidder shall deliver said bonds to the
Construction Manager no later than the date of execution of the contract. Failure or
neglecting to deliver said bonds, as specified, shall be retained as liquidated damages.
Bonds shall be written for the sum equal to the contract price, including accepted
alternate bids.
1.07
CONTRACTORS:
There shall be only one contractor named for each classification listed.
1.08
BIDDER'S QUALIFICATION STATEMENT:
Each prospective Bidder may be required to submit a Contractor's Qualification
Statement, AIA Document to the Construction Manager. Submittal of an advertising
brochure is not permitted. Such statement shall be notarized. A financial statement is
not required with the qualification statement, however, the apparent three lowest bidders
may be required to submit a notarized current statement within 72 hours after the bid
opening.
1.09
MODIFICATION AND WITHDRAWAL:
Bids may not be modified after submittal. Bidders may withdraw bids at any time before
bid opening. No bid may be withdrawn or modified after the bid opening except where
the award of the contract has been delayed for 60 days.
1.10
FORM OF PROPOSAL:
A. Before submitting the proposal, carefully examine all bid documents, visit the site,
examine existing conditions and limitations, and include a sum to cover the costs of
all items included in the bid documents. Failure or omission of the Bidder to receive
or examine any form, instrument, addendum or other document, or to visit the site
and acquaint himself with existing conditions shall not relieve the Bidder from
obligations with respect to his bid or to contract requirements. Submission of the
Form of Proposal (Document 004200) shall be taken as prima fascia evidence of
compliance with this division.
B. Proposals shall be made only on the bid package forms provided in this Construction
Managers Bid Book (Documents 004700). Blank spaces on the form shall be fully
filled out, numbers stated both in writing and figures, signatures signed in longhand,
and form completed without interlineation, alteration or erasure. Oral, telegraphic or
telephonic proposals or modifications shall not be accepted.
INSTRUCTIONS TO BIDDERS
Cherokee Nation Osteopathic Medicine
Tahlequah, OK
002100-2
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